The Middle School Student-Parent Handbook was developed to answer many of the commonly asked questions students and parents/guardians may have during the school year. Because the Handbook contains information about student rights and responsibilities, parents/guardians and students are responsible for knowing the content. Please take the time to become familiar with the following information.
The School reserves the right to interpret the content of this Handbook, including the rules and regulations governing the academic and non-academic conduct of students. The Handbook is not a contract, nor is it intended to be so construed. The School reserves the right to modify and/or amend the content of the Handbook at any time during the year. If you have any questions about the Handbook or any of its policies, please contact the Middle School Campus Head.
- ABOUT OUR SCHOOL
- ACADEMIC GUIDELINES AND PROCEDURES
- SCHOOL GUIDELINES AND PROCEDURES
- SOCIAL GUIDELINES
- STUDENT SERVICES
- ORGANIZATIONS AND ACTIVITIES
- OTHER IMPORTANT INFORMATION AND POLICIES
ABOUT OUR SCHOOL
- The Bolles Way
- Non-Discriminatory Statement
- Honor System
- Parents and Independent Schools
- Parents and the Board of Trustees
- Parents and the Faculty and Administration
- Parent and School Partnership Agreement
- Alma Mater and Fight Song
The Bolles Way
NOTICE OF NON-DISCRIMINATORY POLICY AS TO STUDENTS: The Bolles School admits students of any race, color, gender and ethnic origin to all the rights, privileges, programs and activities generally available to students at the School. It does not discriminate in administering educational policies or other school programs. This School is authorized under Federal law to enroll non-immigrant students.
The Honor System is based upon, but not limited to, our Honor Code that states: “I will maintain my self-respect and respect others. I will not lie, cheat, steal or tolerate anyone who does.” Violation of the Honor Code can be grounds for dismissal from the School.
All areas of student life and behavior are governed by the Honor System, whose purpose is to provide the growing, maturing student with on-going developmental experiences leading to and culminating in a firm, secure value system.
We want the Honor System, not just a Code, to become an integral part of the Bolles experience. Ideally, the System is a constant reminder of the highest aspirations of the Bolles School Mission Statement. We wish to foster in every student a deeply felt sense of self-worth based upon individual responsibility, a feeling of pride in one’s own achievements, a feeling of dignity for one’s self, and an abiding respect for one’s peers.
It must follow then that these philosophical tenets and aspirations culminate in the final dimension of college preparation: Character - which is the ultimate manifestation of the Bolles experience.
We assume that our students are honorable citizens who recognize the right (moral) course of action and follow it. However, we know that doubts, confusion, and pressures sometimes result in mistakes, and we wish to emphasize here that every student is expected to avoid the following:
1. LYING: Like cheating, lying, when it occurs, usually results from doubts, pressures, and confusion. If one exercises independently and responsibly his/her duty to know what is expected, when it is expected, where, and how, if applicable, and if he/she follows the course of action suggested by his/her conscience, lying is unnecessary and highly unlikely.
2. CHEATING: By (a) knowing the nature of the assignment, test, report, paper, or project, (b) planning his/her time and work so that the goals and objectives can be achieved independently without recourse to external, unauthorized help, (c) executing the assignment, test, or task to the best of his/her ability and accepting the consequences of his/her own shortcomings, (d) signing the Honor Pledge, “I pledge on my honor that I have neither given nor received aid on this work,” with a clear conscience, students will avoid cheating.
3. STEALING: Stealing is largely a matter of respect for property. If one respects one’s own property, he/she is likely to respect the property of others; hence, stealing will not occur. Once again, we return to the matter of personal responsibility, which is the key to the success of the HONOR SYSTEM.
Intensive orientation to the Honor System is an integral part of orientation each fall. It is the personal responsibility of each student to become fully aware of the system, in order to cooperate with it, not to be intimidated by it. As the student matures, he/she will grow into and become part of the System. When the student receives his/her diploma, he/she will reflect with confidence that he/she is truly prepared for college - that he/she has the strength of character to meet and cope successfully with the myriad challenges that lie ahead and that will test his/her strength of character every day of his/her life.
Because technology continues to have an impact on the educational community and the various media in which information is disseminated, students should pay particular attention to the following:
Respect for intellectual labor and creativity is vital to academic discourse and enterprise. This principle applies to works of all authors and publishers in all media. It encompasses respect for the right to acknowledgement, right to privacy, and right to determine the form, manner, and terms of publication and distribution. Because electronic information is easily accessible and reproduced, respect for the work and personal expression of others is especially critical in computer environments. Violations of authorial integrity, including plagiarism, invasion of privacy, unauthorized access, and trade secret and copyright violations, may be grounds for a conviction of an Honor Code violation.
What is plagiarism? Plagiarism is the act of knowingly using another’s writing or ideas and presenting them as one’s own.
Parents and Independent Schools
To be successful, every independent school needs and expects the cooperation of its parents, who must understand and embrace the school’s mission, share its core values, and fully support its curriculum, faculty and staff. When joined by a common set of beliefs and purposes, the independent school and its parents form a powerful team with far-reaching positive effects on children and the entire school community.
Working together, parents and school professionals exert a strong influence on children to become better educated; they also help them to mature by modeling adult working relationships based upon civility, honesty, and respect. (Source: The Association of Independent Maryland Schools)
Parents and the Board of Trustees
In most independent schools, decision-making authority at the highest level resides in a volunteer Board of Trustees whose membership often includes current parents. The Board focuses on three areas critical to the success of any independent school: it selects, evaluates, and supports the head of school, to whom it delegates authority to manage the school; it develops broad institutional policies that guide the head in running the school; and it is accountable for the financial well-being of the school. In the conduct of its official business, the Board acts only as a whole; individual trustees, including the Board chair, have no authority to act unless specifically authorized to do so by the Board acting as a whole.
Parents with concerns about the school or with decisions made by the administration or faculty are encouraged to inquire about and follow the school’s review process. Trustees often interact with others within the school community but do not get involved in the daily operation of the school. As a matter of good practice, parents should report concerns to the appropriate teacher or administrator.
Parents and the Faculty and Administration
Parents play an essential and positive role in the life of an independent school. Not only are parents advocates for their children, they also support the faculty and administration through extensive volunteer activities and events.
The relationship between parents and the faculty and administration is formally governed by the school’s written enrollment contract and handbook, in which its procedures are spelled out. When parents choose to enroll their child in an independent school, they agree to subscribe to its mission, follow its rules, and abide by its decisions. Trust and mutual respect are the most essential underpinnings of effective working relationships between parents and school employees.
Inherent in the Bolles Mission Statement is that all members of the community live by the Honor Code and Values Statement: students, faculty, staff, and parents.
Parents best support a school climate of trust and respect by communicating concerns openly and constructively to the teacher or administrator closest to the problem.
Parent and School Partnership Agreement
The Bolles School emphasizes high academic achievement, good study skills and positive character development. We set high standards for each child with whom we work, and then give support to enable him/her to meet these expectations. We expect our students throughout their years here to achieve success in becoming self-motivated and in assuming responsibility for their actions.
At The Bolles School, we value an atmosphere of genuine respect and courtesy between student and student, adult and student and adult and adult.
Parents need to understand that tuition only covers 80% of the School’s operating cost, which means that the School needs to exercise tight fiscal responsibility including running a balanced budget, collecting tuition payments in a timely fashion, and asking for annual and capital donations as well as volunteer efforts.
In partnership, we mutually agree to:
1. Promote The Bolles School mission as an inclusive, diverse community of learners and educators.
2. Treat all members of The Bolles School with respect and civility.
3. Help support a home environment that encourages the development of positive learning attitudes and habits including, among other things, consistent, on-time drop-off, regular sleeping routines, and disciplined access to electronic media.
4. Create a culture of mutual respect and high social and academic expectations.
5. Resolve conflicts and questions in the spirit of partnership and objectivity and assume that there are at least two sides to every disagreement.
6. Respect the school’s responsibilities to do what is best for the entire community and for the promulgation of itself as an educational institution.
7. Respect the confidentiality of all aspects of the children’s experience, including grades, assessments and the experiences of his or her peers.
8. Communicate effectively, efficiently and truthfully with each other about all aspects of the child’s’ experience.
9. Nurture all children towards an evolving and developmentally appropriate independence.
Alma Mater and Fight Song
BOLLES, beloved Alma Mater, Tower high thy mighty walls. Mem'ries of our days here linger; Learned we in thy hallowed halls. Closely bonded by our friendship, Proud we stand with voices raised; Youthful days of Bolles we treasure — Knowledge, strength, tradition praised. As the river flows before us, We move forward to succeed. Called to seek our lives victorious, Words of noble tutors heed. Ever fondly we remember; Days spent here are now our gain. Led to learn for sake of wisdom — Cherished, Bolles, you will remain.
Lyrics by Julie Cheves Babcock
Music by William Schirmer
THE BOLLES FIGHT SONG
On, on Bolles School We are right, For the fight, to-night Get that ball, and hit that line, Every bulldog star will shine, We'll ere be true, To the orange and blue. As we roll, to that goal, var-sa-tee, We will kick, pass, and run, Til the battle is won, And bring home the victory.
Words and music by permission of The University of Kentucky
Adapted by J. Frank Callihan
ACADEMIC GUIDELINES AND PROCEDURES
- Academic Banquet
- Academic Honors
- Grade Availability Dates
- Interim and Quarter End Dates
- Physical Education
- School Policy on Participation
- Schedule Course Changes
- Semester Exams
- Zero Hour
Each year, the top scholars in each grade are honored at an Academic Banquet. The top 10% of each grade is invited based on a weighted Grade Point Average computed at the end of the third quarter. Students are invited to this event by mail. Invitation is based strictly on academic achievement. No other factors are considered.
1. First Honors is determined as follows:
|Taking 5 Major Academics:||Taking 4 Major Academics:|
|3 courses minimum A-||3 courses minimum A-|
|2 courses minimum B||1 course minimum B|
|No grade below B||No grade below B|
|Taking 5 Major Academics:||Taking 4 Major Academics:|
|3 courses minimum B||3 courses minimum B|
|2 courses minimum B–||1 course minimum B–|
|No grade below B–||No grade below B–|
Bolles Middle School seeks to recognize outstanding students in many ways. Following are explanations of some of the awards given:
1. STUDENT(S) OF THE WEEK—This award is given from time to time to a student or students who exhibit a simple act of kindness, courtesy and consideration. Nominations are made by any student or faculty member.
2. PRESIDENT’S LIST—The purpose of the President’s List is to recognize students who have, in the preceding quarter, made significant contributions above and beyond the level of performance expected of the Bolles student to create a positive impact in the Bolles community or greater Jacksonville community at large. Students are nominated for this award by teachers, advisors, club and class sponsors, or fellow classmates. There is no minimum or maximum number given each quarter. A committee of administrators and advisors then makes recommendations to the Head of the Middle School for his approval. The awards are presented at convocations.
3. HONORS—First and Second Honors are given based entirely on academic achievement. No other factors are considered. A full explanation is above.
4. AWARDS DAY—Each year in the spring, numerous awards are given to various students. There are two basic types of awards given. Academic Awards are given in each discipline and are chosen by the members of each department based on grades, attitude, and interest shown in the subject. Recognition awards are given for outstanding contributions in a variety of areas and are nominated by faculty. Parents of award winners are invited by phone or email.
The academic grading system is determined on a letter basis as follows:
Credit is given only for a grade of C- or better. Students who receive a grade below C- for the year will be required to attend summer school. Students who receive more than one grade below C- for the year may be withdrawn from school. Number grades are not reported. The use of a plus (+) or minus (–) designation will help to determine more exactly the degree of progress.
Grade Availability Dates
Grades are available through My BackPack with a password each interim and quarter. The dates for report card access online are:
|First Interim:||September 15, 2022|
|First Quarter:||October 21, 2022|
|Second Interim:||November 18, 2022|
|Second Quarter (including First Semester):||January 9, 2023|
|Third Interim:||February 6, 2023|
|Third Quarter:||March 24, 2023|
|Fourth Interim:||April 20, 2023|
|Fourth Quarter (including Second Semester):||June 8, 2023|
Homework serves an important role in the educational process. Homework is generally designed to be done outside of class time and independent of teacher assistance, although Zero Hour is an ideal opportunity to seek help for difficulties encountered when completing homework. Homework may be assigned for many purposes, including: pre-reading or previewing content to be discussed in class; investigation, reinforcement, or expansion of course material presented in class or in readings; long-term projects requiring planning and consistency; and reviewing for assessments. Homework assignments for the sixth grade average 15 to 20 minutes per class per scheduled block. Seventh and eighth grade assignments range from 20 to 30 minutes per class per scheduled block. Regular homework is not assigned over the Winter or Spring Break holidays, although a long-term assignment may be due after a break but with the assumption that students have had ample time to complete the assignment before the break. A normal one night’s worth of homework is the guideline for other holiday breaks during the year. Students who miss work for religious holidays should follow the guidelines for Class Attendance in the Handbook.
Teachers provide information about homework expectations and guidelines as a part of the Parent Night presentations in the fall. Parents are encouraged to attend this important informational evening, or may contact the student’s advisor or teacher(s) at any point during the year if questions or concerns arise in reference to student homework policies.
Interim and Quarter End Dates
Ends of Interims and Quarters are:
|End of First Quarter Interim||September 9, 2022|
|End of First Quarter||October 18, 2022|
|End of Second Quarter Interim||November 15, 2022|
|End of Second Quarter/1st Semester||December 12, 2022|
|End of Third Quarter Interim||February 1, 2023|
|End of Third Quarter||March 14, 2023|
|End of Fourth Quarter Interim||April 14, 2023|
|End of Fourth Quarter/2nd Semester||May 19, 2023|
Physical Education is an important component of a student’s school day. In fact, one Columbia University study showed that students showed significant improvements in attention skills and cognitive functioning after play when compared to a full day of traditional academic classes. Thus, providing activity as part of the course schedule provides a mental break away from academics, allowing students the chance to use a different part of the brain before returning to academic classes. Even though many students pursue specific sports after school, Physical Education provides the opportunity for students to learn an array of new skills and to provide socialization opportunities, which is a key component of every Middle School program.
Nevertheless, the school offers opportunities for a PE exemption when the student:
- elects to participate in Dance (which is considered a physical education equivalent); i.e. exempt from PE all year
- participates in Bolles sports after school for at least two seasons AND enrolls in seven academic subjects (study hall is not permitted); i.e. exempt from PE all year
- participates in a Bolles Varsity sport after school as an 8th grader (study hall is permitted); i.e. exempt from PE during the Varsity sport season
- has a medical condition diagnosed by a doctor prohibiting participation (study hall is permitted); i.e. exempt from PE until healthy
School Policy on Participation
Several areas of student activity place great demands on a student’s time. While it is the philosophy of the School to encourage such involvement, a student who represents Bolles on an athletic field, in a performance, or in other activities must first satisfy the academic demands of the School. Participation in either extracurricular or interscholastic art, athletic, and academic performances and competitions requires attendance in at least half of the student’s classes on the day of the event with no unexcused absences. Academic obligations (i.e. tests, papers, etc.) must also be fulfilled.
Students’ grades are monitored with regard to continued participation at the end of each grading period. At four weeks into each academic quarter, all grades are reviewed. Any student with two Ds or one F is placed on participation warning. Participation in the activity may continue, but warning status alerts the student, the family, the advisor, and the coach or sponsor that potential exists for the student to lose the privilege of participation in contests or performances for a period of four weeks and that determination will be made at the end of each quarter. A student who is placed on participation restriction at the end of a quarter will remain on that restriction until the student’s grades improve appropriately, as measured by subsequent interim or quarter grades. Participation status for the first four weeks of the second semester is based upon first semester grades.
The list of those students who have not met the above standards for participation and are therefore unable to participate becomes official seven calendar days after grades are distributed to students. Any student who wishes to make an appeal concerning his participation status must do so within a week of this date or remain unable to participate in contests or performances for the remainder of the four week period. Appeals must be made in writing to the Head of the Middle School and include statements from the student, coach or sponsor, and the student’s advisor.
The student may be asked to make a personal appearance before the committee that reviews such appeals and/or produce other supporting material such as weekly progress reports or comments from teachers. Coaches or activity sponsors may, of course, establish their own policies regarding the level of participation of students relative to their academic performance if these are consistent with the above stated policy.
Schedule Course Changes
Schedules will be available to students and parents in July, preceding the opening of School. Occasionally, schedule changes are needed. Requests should be made through the Middle School Registrar.
After the opening of School, students may initiate a schedule change during the first rotation of the semester for any semester course and during the first two rotations for any year-long course. After these dates, a student may not switch courses without extenuating circumstances and any changes will require approval from the Head of Middle School. Students initiate a change by consulting the teacher of the course and their advisor.
Schedule changes are not made to accommodate personalities, personal preferences, or other non-educational reasons. Parents may not request specific teachers either before or after schedules are developed. However, parents may request, when possible, that their child not have the same teacher in the same subject area in successive years. In such cases, the replacement teacher will be based upon the student’s schedule and space availability, not by parental request.
First semester exams will be given December 14-16, 2022. Final Exams will be given May 23-26, 2023. Students are permitted to take a maximum of two exams per day. Should a student have multiple exams scheduled in the same slot, the student will coordinate with the registrar to adjust their exam schedule accordingly.
Semester examination schedules are posted one month in advance. Students are responsible for knowing their schedule. If a family emergency necessitates rescheduling an exam, the Middle School Head should be contacted immediately to make other arrangements. Buses will operate on their regular morning schedule during exam week; however, afternoon routes may be altered. A transportation schedule will be shared prior to exams.
If a student is absent from an exam, the exam must be made up as soon as possible after the original administration date. In all cases, an exam must be made up within two weeks of return from Winter Break or two weeks after Graduation or the grade will be calculated as an F. All arrangements for make-up exams must be made through the Main Office on the Bartram Campus.
Likewise, any Incomplete indicated at the end of a quarter must be made up within two weeks, or in the case of an Incomplete at the end of the second quarter, within two weeks of return from Winter Break and for the fourth quarter, two weeks after Graduation.
Many opportunities exist during the school day for a student to receive additional help for academic concerns. Regular use of Zero Hour and Activities Period can meet the needs of most students. In addition, other appointments with teachers may be possible at mutually agreeable times. If students avail themselves of these opportunities, it should be possible to avoid the expense of hiring a tutor. We believe that the teacher who teaches the course of study is the person best equipped to provide extra assistance.
Tutoring outside normal classroom and extra help arrangements should be viewed as a temporary measure designed to address a specific situation, not as a long term substitute for appropriate course placement or responsible student effort. If the services of a tutor are deemed necessary, professional considerations do not allow Bolles faculty to receive extra compensation to tutor students who are currently enrolled in their class, nor should teachers be expected to offer tutoring during the school day. Non-Bolles tutors may not tutor Bolles students on campus without prior permission from the Campus Head. Any approved tutors must complete the appropriate pre-employment requirements through the Human Resources Office.
Of primary importance is close communication among parents, student, teachers, advisor, and tutors. Students benefit most from extra help if it is consistent with the expectations and standards of their regular courses. It is vital, therefore, that a Bolles teacher be made aware that his or her student is being tutored outside of class. If a tutor is hired for any reason, please notify the advisor, who will facilitate cooperative interaction between the School and the tutor.
Zero Hour is a daily program of special help before regular classes each academic day. The block of time from 8 - 8:30 a.m. provides an opportunity for immediate help in any subject area, an uninterrupted and “sacred” block of time for academic assistance and/or individual research. Additionally, Zero Hour offers parents an excellent opportunity to meet with a teacher or advisor in order to solve a problem together provided the parent arranges the meeting in advance. All teachers will be in their classrooms to meet with students at 8 a.m. Additional time to meet with teachers will be available each day during Activities Period. Additionally, Zero Hour offers parents an excellent opportunity to meet with a teacher or advisor in order to solve a problem together provided the parent arranges the meeting in advance.
SCHOOL GUIDELINES AND PROCEDURES
These guidelines and procedures relate to the conduct and procedures that are expected of Bolles students during the school day. Self-discipline is a distinguishing characteristic of Bolles students, enabling them to follow the guidelines with no problems. Most of the rules are positive in nature and indicate acceptable traits, while some are negative in nature and indicate conduct that should be avoided. Students and parents should be familiar with all guidelines and procedures in the Handbook.
- Allergy Management and Guidelines
- Attendance Policies
- Bullying and Harassment
- Child Abuse Reporting
- Computer and Systems Usage Policy
- Discipline in the Bolles Middle School
- Dress Code
- Food, Drink and Gum
- Inspection Policy
- Messages and Telephone Use
- Penalties, Suspensions, Expulsion
- Public Displays of Affection
- School Property and Facilities
- Tobacco, Alcohol and Other Controlled Substances
Allergy Management and Guidelines
The prevalence of severe allergies in the school setting is rising and can be life threatening. Using a multidisciplinary approach to care can minimize the risk of accidental exposure. This team collaboration between parents, physicians and key staff members will help to provide a safer educational environment for students with severe allergies.
Responsibilities of the Parent:
Parents of students with severe allergies are at the center of developing a successful plan that works for their child.
- Empower the student. Educate your child about:
- Their allergens and symptoms of anaphylaxis
- Importance of hand washing before and after eating
- Strategies to avoid allergens (i.e. not sharing food, moving away from people eating the allergen, putting down a barrier at the lunch table etc.)
- How and when to tell an adult that they are having an allergy related problem
- Annual Forms:
- Complete online emergency health information
- Meet with your physician to create an Allergy Action Plan. This needs to be submitted annually before the start of school.
- Medications: (School Day, After School Activities, Athletics)
- Provide emergency medications prescribed by your child’s health care provider BEFORE the first day of school. For Athletics, the trainers will need them prior to the first practice. Allergy Action Plan must accompany all emergency medications.
- If your child participates in any after school activities, an additional EpiPen will need to be provided.
- Check expiration of medication before bringing to school and keep up-to-date.
- Medication provided by parents will be carried on field trips and available during the school day. Stock EpiPens DO NOT travel on field trips.
- If the student self carries their EpiPen, the student/parent is responsible for making sure that the student has it for field trips, athletic and after school activities.
- Contact to be made before the start of school:
- School Nurse: Collaborate with the school nurse to help implement the emergency plan in the school.
- Athletic Trainers: Before first athletic practice.
- During the course of the school year, please communicate any changes in your child’s health or medication to the school nurse.
Responsibilities of the Student:
The goal is for the student to be empowered to manage his/her severe allergy based on the developmental level of the student.
- Student will be responsible by:
- Not sharing food.
- Reading posted allergen labels and warning signs, if age appropriate.
- Not eating foods with unknown ingredients or known to contain an allergen.
- Being aware of the allergen exposure risks (cafeteria, buses, playground etc.)
- Washing hands before and after eating.
- Advocating for themselves. Notifying an adult as soon as exposure and/or symptoms occur.
- Notifying an adult of any unkindness related to the allergy.
A Bolles athlete realizes that representing the School in sports is a distinctive privilege and that there is a certain code that must be willingly accepted in order to be the greatest possible asset to the School, the team, and the coach. Candidacy for any Bolles team indicates belief that obligations can best be fulfilled by adherence to the following provisions:
1. CONDUCT—Knowing that conduct both on and off the athletic field will be an example to the whole student body, nothing will be done to bring discredit to the athlete, the team, or the School.
2. SPORTSMANSHIP—Engaging in a particular sport, the athlete will do his best to follow the rules, to abide by officials' decisions, to refrain from the use of profanity and taunting, and to treat opponents with fairness. The athlete will be humble in victory and gracious in defeat.
3. LOYALTY—Recognizing that loyalty to the School is vital to the success of any athletic endeavor, the athlete will do the following:
a. faithfully cooperate with the coach, the team members, and all School authorities
b. insure eligibility by maintaining high academic standards
c. take care of all School property and equipment issued
4. COURAGE—Accepting responsibility as a team member, the athlete will perform duties in a manner that will earn the respect of teammates and opponents alike.
5. PARENTS- The same appropriate conduct and positive attitude that is expected of students is required of their parents. Conduct to the contrary will not be tolerated and if persistent will result in the parent being banned from sporting events.
Regulations and Awards: School academic and state eligibility regulations must be adhered to in every respect in order to compete in interscholastic athletics. In awarding letters, the coach of the respective sport will submit a list of his recommendations to the director of athletics who will then make the final decision regarding such awards.
Eligibility: It is imperative that a certified copy of the birth certificate of each student who will compete in interscholastic athletics be presented to the School for registration with the Florida High School Athletics Association. The birth certificate MUST BE CERTIFIED BY THE STATE IN WHICH IT WAS ISSUED. Notarized photocopies are NOT accepted by the Florida High School Athletic Association. The birth certificate must be filed with the School not later than August 1. Academic eligibility standards are required by the Florida High School Athletic Association and are strictly enforced at Bolles.
Off-Season/Out-of-Season Training Policy for Bolles Athletes
Off- or out-of-season training by Bolles athletic teams is limited to weight training and conditioning activities. These activities must be organized and supervised at all times by a Bolles coach. Students, whether or not a member of a Bolles team, are not allowed to use a Bolles athletic facility for practice, weight training, or conditioning without direct supervision of a coach. Unsupervised free play or practice on School grounds is not permitted.
Active participation in class activities is an integral part in the learning experience at the Bolles School. For this reason, class attendance is essential. Bolles does recognize the fact that our students will be absent due to illness and unforeseen situations, however excessive absences will be reviewed by administration. Parents are asked to make every attempt to contact the middle school office at (904) 732-5700 by 9 a.m. on the day of their student's absence should a student's absence be unavoidable.
The Dean's Office makes a conscientious attempt to confirm the reasons for all absences as they occur if a parent does not call when the student is absent. If a student is to miss several days of school, it is very important for parents to notify their student's advisor. This is an important process set up so that the student's advisor can inform that student's teachers of the absences. Teachers will be able to let the student know what they will miss and what academic work that will need to be made up.
Students who miss assignments, quizzes or tests because of an absence should be given the same number of days they have missed to make up that work. Extended absences will be dealt with on an individual basis and should include the student's advisor in the discussion so that the student is not overwhelmed by the amount of work he or she has to make up on a given day.
If a student is absent from an exam, the exam must be made up as soon as possible after the original administration date. In all cases, an exam must be made up within two weeks of return from Winter Break or two weeks after Graduation or the grade will be calculated as an F. All arrangements for make-up exams must be made through the Main Office on the Bartram Campus.
Likewise, any Incomplete indicated at the end of a quarter must be made up within two weeks, or in the case of an Incomplete at the end of the second quarter, within two weeks of return from Winter Break and for the fourth quarter, two weeks after Graduation.
Religious and Cultural Observances:
The Bolles School believes in nurturing students to be the best version of themselves by fostering well-being and joy in an environment that cultivates a diverse, international, and inclusive community. The cultivation of an inclusive community has led us to establish a policy for religious and cultural observances which supports students expressing their whole identity.
The following list is not exhaustive of all holidays or observances, nor active religious communities on campus. However, Bolles School will not assign homework or assessments on the following holidays, nor over Thanksgiving, Winter or Spring Breaks.
- Good Friday/Easter
- Lunar New Year
- Rosh Hashanah
- Yom Kippur
In addition, when students will be absent from school for observances other than those listed above, requests should be submitted to the campus office by the beginning of the semester. The Bolles School is committed to honoring any religious or cultural request by excusing school attendance, games or practices if it is in conjunction with religious observances or cultural celebrations.
A student's first three unexcused tardies carries a penalty of one demerit, which is equivalent to one lunch duty session. Afterwards, each additional unexcused tardy is one demerit.
If it is necessary for a student to leave school during the day, the middle school office must be contacted prior to picking up the student, but no later than 1 pm. Parents may contact the middle school office at (904) 732-5700. Students must sign out in the middle school office and sign in should they return to school on that day.
Personal absences, such as vacation or travel, are discouraged when school time is missed. Should there be such absences, the student's Advisor must be contacted. It is the student's responsibility to inform the teachers of their absence and arrange to make up missed work. Makeup work will be at the discretion of the teacher.
Bullying and Harassment
As a community of learners, The Bolles School commits to creating a welcoming environment that values cultural competency skills supporting an awareness of one's own cultural identity and the ability to learn and build on the varying cultural and community norms of students and their families. Students are expected to demonstrate respect for themselves and others, to show courage, integrity, and compassion in order to preserve the safety and well-being of others.
The Bolles School maintains a policy prohibiting harassment of students, faculty, staff, and others connected with the school community, for any reason, including but not limited to, that based upon race, color, gender, sex, sexual orientation, gender identity, religion, national origin, age, or disability/handicap, by students, faculty, or any individuals associated with The Bolles School. Harassment in violation of this policy may have the effect of unreasonably interfering with a student's school environment by creating an intimidating or hostile learning environment.
Harassment may occur through physical actions, through any type of communications method, including face-to-face communications, phone, text, email, manipulation of photos or meme creation, or postings on social media. This applies even if the communications are temporary in nature such as Snapchat and Instagram posts. Harassment also includes the displaying of offensive symbols such as swastikas, confederate flags, etc. Symbols such as these are offensive because they reflect historical periods of cultural genocide or are currently affiliated with organizations espousing violence and intolerance.
There are many different types of harassment. Examples of some types of harassment include any conduct or expression that demeans or degrades an individual or group based on that individual’s characteristics, color, race, or background. See the next section for more information.
Sexual harassment involves unwelcome or offensive sexual advances, touching another individual’s body in private areas, requests for sexual favors, requests for pictures of a sexual nature, and other verbal or physical conduct of a sexual nature. Sexual harassment can also include spreading rumors about another individual’s sexual activity. Sexual harassment may also come in the form of physical or verbal harassment and may be delivered through teasing, bullying, etc. If you have a question about any behavior, comment, posting, text, or other form of communication you should contact one of the individuals listed in the Reporting section for assistance.
Abusive, Degrading or Vulgar Language and Conduct
Any verbal or other conduct, such as visual depictions, harassment, or gesturing, which demeans or degrades others because of their race or ethnicity, disability, gender, gender identity or expression, religion, nationality, cultural heritage, appearance, or sexual orientation, is unacceptable behavior and will be considered a serious offense. Language which includes racial terms such as the N-word, references to degrading stereotypes, slurs, explicit or implied violence or other graphic conduct, in any form—verbal or written communication or physical action—reflects the language of hate. Students who use obscene or vulgar language will be subject to the same consequences.
The consequences for committing a violation may include discussion with the offending student, family notification, education in cultural competencies, counseling, appearance before Disciplinary Committee, suspension, and potential expulsion. The consequence for repeated violations is expulsion. A claim by the offending student that harassment or bullying was not the “intent” will not be a defense if a negative impact reasonably resulted from their behavior. Counseling and other pertinent resources will be provided for the victim and family.
Our community does not tolerate any activity that fosters or can be interpreted as harassment. Whether harassment is in person or via any kind of communication venue, students and parents must be aware that reporting such harassment is necessary for cessation, resolution, and community restoration. Reporting is essential to the growth of the whole individual.
Students who witness any type of harassment are required to report the incident. You may do this by any of the following methods:
- Contact one of the individuals listed below:
- Brynne Plant, Counseling Services
- Tom Collins, Mindy Kelly or Sean Mullings, Deans Office
- Michael Stephens, Coordinator of Inclusion and Belonging
- Josh Bauman, Head of Middle School
- Mike Drew, Associate Head of School
- Jeff Role, Chief Finance and Operations Officer
- Student’s advisor
- Email email@example.com or call 904-256-5311
- Complete an anonymous Safe Reporting Form
Reporting of complaints or concerns should be made promptly so that rapid and constructive action can be taken. While there is no fixed reporting period, early reporting and intervention has proven to be the most effective method of resolving actual or perceived incidents of harassment.
Reported allegations of harassment will be investigated promptly by the campus head or his/her designee. The investigation may include individual interviews with affected individual, the person accused of harassment and, where necessary, with individuals who may have observed the alleged conduct or may have relevant knowledge. The complaint, investigation, and resolution will be handled with sensitivity, and confidentiality will be maintained to the maximum extent practical and appropriate under the circumstances.
The Bolles School will not tolerate retaliation against an individual for reporting harassment or assisting in providing information relevant to a claim of harassment. Retaliation against the perpetrator in violation of the policy will also not be tolerated. Retaliation shows that the offender has not made any effort to grow in cultural competency from the experience, has not taken the lesson to heart, and/or needs more time for reflection and to practice accountability for their speech/actions. Forms of retaliation may include but are not limited to social media postings and verbal harassment. Retaliation is a serious violation of our code of conduct and will be treated with the same strict discipline as would the act of harassment. Acts of retaliation require immediate reporting in accordance with the reporting procedure and will be promptly investigated.
Child Abuse Reporting
School teachers and other personnel are mandatory reporters under the Florida child abuse reporting laws. Please understand that we must take our obligations seriously and if we assess that a situation requires it, we will make a report to child abuse authorities of situations that we reasonably suspect constitute abuse, neglect, or abandonment. Depending on the circumstances, we may not be able to communicate with parents about the report until authorized by child abuse authorities to do so. We ask for your understanding as we do our best to protect the children under our care.
Computer and Systems Usage Policy
The Bolles School computer network (including all School computer equipment and Internet access through school equipment, and personal network files of Bolles students, faculty, and staff) is provided for students to conduct research, to learn about computers, to facilitate learning, and to communicate with others. Access to network services is given to students who agree to act in a considerate and responsible manner. Access is a privilege, not a right, and access entails responsibility on the part of all network users.
The Bolles School has in place an Honor Code and a Values Statement, which apply to all areas of school life, including the use of school and/or personal computers and devices. Both the Honor Code and the Values Statement are displayed prominently on campus and are explained in this book.
The Bolles School policies as regards specific school computer and device usage are as follows:
1. Unauthorized access, alteration, and/or sharing of others' accounts, digital messages, and files is prohibited.
2. A school network account password is considered to be the personal property of the user and may not be used by another. It is also a violation to give your password to another student for any reason without authoritative supervision.
3. Attempting to subvert network security, to impair functionality of the network, or to bypass restrictions set by the administrators is prohibited. This includes, but is not limited to:
• Altering the system settings, system files, or programs on a school computer or device in any way without the permission of the network administrator.
• Purposely uploading or downloading viruses
• Downloading or uploading programs that can be used as hacking tools
• Tampering with digital equipment or data infrastructure components. Assisting others in violating these rules is also considered unacceptable behavior.
4. Unlawful use or distribution of information is prohibited. This includes copyright violations such as software piracy as well as plagiarism. The network is a valid academic resource and use thereof is governed by the same rules as library resources. This includes the Internet. All information obtained through the Internet and other computer research tools must be cited when used in a student's work. Information gained from a web site is the same as information found in print resources. Students should see their classroom teacher for help in the proper methods of citing copyright-protected resources.
5. Using the network for commercial purposes or promoting illegal activities is prohibited.
This includes, but is not limited to:
• Uploading, downloading, or sharing of illegal or pornographic material
• Uploading, downloading, or sharing of copyrighted materials such as music, movies, and books
• Duplicating copyrighted materials with the intention to sell
• Sending threatening or harassing digital messages
• Use of profanity and other similar activities.
6. Before downloading files or programs from the Internet to a school computer or device, students should check with the teacher or lab supervisor. Students understand the right to use any electronic or mobile devices at The Bolles School is a privilege and that in using any device they are required to strictly abide by School values, policies and conditions at all times.
The Bolles School policies as regards to allowed or required usage of personal electronic or mobile devices will be based on the following:
1. Students understand that their Device(s) is/are intended for academic purposes and that teachers will determine the level of access to and usage of any Device(s) in their classes.
2. Students will use their Device(s) in accordance with The Bolles School Honor Code Value System.
3. Students understand that any unauthorized recording, the unauthorized taking of pictures or the unauthorized taking of videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
4. Students further understand that the unauthorized distribution or posting of any audio recordings, pictures or videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
5. Students are solely responsible for protecting and securing their Device(s) including, but not limited to, against theft, damage, loss and all the other unforeseeable misfortunes which could occur.
6. Students are responsible for maintaining their Device(s), including, but not limited to, maintaining device updates, virus protection and a charged battery throughout the academic day.
7. Students realize it is a privilege to use their Device(s) on campus and at School-sponsored events. School personnel may confiscate their Device(s) if there is a reason to believe that School policies or regulations have been violated. If a violation has occurred, depending on the gravity of the offense, the Device(s) will either be returned to the student or to his/her parent/guardian at the end of the day or at the end of the School-sponsored event.
The previously listed policies exist to promote positive, responsible, and ethical use of technology by students. If a situation arises that is not specifically covered in these policies, a student is expected to apply the Honor Code and the Values Statement. If in doubt, the students should seek the advice of a teacher or advisor.
Discipline in the Bolles Middle School
The Bolles middle school is a community of learners, and discipline in the middle school includes the development of academic discipline as well as appropriate behavior.
Students are expected to work with each other and with their teachers, coaches, and advisors in positive and constructive ways. Self-control, appropriate language, and respect for peers and adults are emphasized and expected. Parents are asked to reenforce these behaviors. Academic discipline includes the realization on each student's part that class work, homework, and projects are to be completed as assigned. Teachers and advisors are eager to work with both students and parents in the development of study habits and academic discipline. The middle school faculty is a competent, caring, and supportive group of professionals committed to helping students as they develop academic and personal discipline. Students who have problems obeying the School policies are sent to the dean of students. The Dean's Office will assign work details during the school day or, in more severe cases, on Saturday mornings. Serious discipline problems are handled by the Disciplinary Committee.
Saturday Work Days
“Saturdays" are constructive work projects on school grounds given to students who have committed more serious offenses, or have failed to respond to normal disciplinary procedures. They are assigned by the Dean's Office. Most students in the Bolles middle school will not receive Saturday Work Days. Receiving a “Saturday" is a sign that a serious behavior problem exists that could become severe if not corrected. In all cases, parents will be notified of the nature of the problem and the date of the work day. “Saturdays" are supervised by the dean of students and usually are between 8 a.m. and 11 a.m. Failure to serve a Saturday Work Day could result in expulsion.
The following offenses are considered serious and can result in expulsion:
1. Possession or use of any nonprescription drug or alcohol or tobacco product on campus or at any school-sponsored event, on or off campus
2. Possession of any weapon, gun, knife, slingshot, pellet gun, martial arts weapon, mace, pepper spray, fireworks, or any other item used as a weapon
3. Serious or repeated violation of the school’s Honor Code
4. Disrespect for a teacher, staff member, or fellow student
5. Intentionally injuring or threatening to injure another student
6. Bullying or harassment.
7. Continued disregard for standard rules and regulations
The School works very hard to keep parents informed and the lines of communication open. Parent concerns regarding individual students should be directed first to the appropriate teacher — every effort will be made to solve any issue. In an effort to conserve and in keeping with our “tag it green" approach to everything we do, we limit paper communication when possible and send email notices every Tuesday. If you find that you are not receiving these notices or would like to change your email, please contact the School's Registrar's Office. We do not want you to miss any important information communicated. For regularly updated news and information, including photos and videos of events, visit our website.
Please note that neither parents nor outside interests are permitted to distribute or display any publication, announcement, advertisement, or other written or printed matter on any Bolles campus. This policy is intended to protect our families from receiving unwanted and/or unauthorized materials.
Starred items (*) are considered "Regulation," meaning the clothing is required and must be purchased from the Bolles Lands’ End (www.landsend.com) store or the Bolles Campus Store. If you are given uniform pieces from a previous student, please ensure they meet the current dress code requirements.
BOTTOMS*: Khaki or navy-blue pants, skorts and shorts purchased from the Bolles Lands’ End store of an appropriate fit and length. The Bolles logo will be embroidered on all uniform bottoms. Skorts are the “top of the knee” style, unaltered with a Bolles logo at the hem. Please allow for growth.
SHIRTS*: Oxford button down or polo-style shirts with the Bolles logo purchased from the Bolles Lands’ End store or the Campus Store. Bolles polo-style team shirts (sports, band, robotics, etc.) are also acceptable. They should be the correct size for the student, not oversized and always tucked in neatly.
SWEATERS: Solid color cardigan, V-neck, or crew neck sweaters or sweater vest of the student’s choice. They should be the correct size for the student, not oversized. Options are available from the Bolles Lands’ End store.
SWEATSHIRTS: Bolles school sweatshirts may be worn. They should be the correct size for the student, not oversized.
BELTS: Bottoms (pants, shorts and skorts) with belt loops must be worn with a belt.
SHOES: Shoes must have a closed toe and heel with a flat heel. Examples – athletic shoes, ballet flats, boat shoes.
OUTERWEAR: In cold weather, students may wear jackets and coats with no large logos, advertising or denim. Hoodies/sweatshirts are not considered jackets. Options are available from the Bolles Lands’ End store.
ACCESSORIES: Hair and makeup must be neat, and not in a dramatic style or unnatural color. Hair should be well-groomed and out of the eyes. Hats and sunglasses are not permitted. Jewelry and accessories must be simple and understated.
DESIGNATED SPIRIT DRESS DAYS: On designated Spirit Days, students may wear a Bolles polo shirt or a Bolles t-shirt, with uniform bottoms or long jeans with no rips, tears or holes.
In the event of any emergency that might result in closing the School or canceling classes, official news will be broadcast immediately utilizing the global emergency phone system. In addition, depending on power supply and access, global emails will be sent to all parents, information will be posted to the Bolles website and on the voice mail on the main school line (904)733-9292, as well as through local media outlets. Decisions regarding School closure because of inclement weather will be made by 6 a.m.
Food, Drink and Gum
Food and drink are permitted in classrooms with the teacher’s permission. Food and drink are not permitted in the gymnasium or the auditorium. The chewing of gum is not allowed on campus. Students may eat outside and paper products such as cups, plates, and napkins may be removed from the cafeteria, but the student is responsible for cleaning up any trash and returning any items to the cafeteria.
Although we encourage students to participate in School-related athletics, clubs, associations, organizations and other groups, the School and Florida law expressly prohibit all forms of hazing. Hazing refers to any activity expected of a student to join or to continue membership or participation in any group where the activity produces or could be expected to produce mental, emotional or physical discomfort, humiliation, embarrassment, harassment, or ridicule to the student, regardless of the student's willingness to participate. Hazing activities include, but are not limited to, acts of personal servitude (i.e., forced labor or service), sleep deprivation, restrictions on personal hygiene, yelling, swearing, insulting or demeaning verbal abuse, being forced to wear embarrassing or humiliating attire, consumption of vile or other non-food substances, consumption of alcohol, smearing of skin with vile substances, brandings, writing or marking on one's skin or clothes, physical beatings, paddling or other physical abuse, performing sexual simulation or sexual acts, stunts or dares that could result in physical injury or harm to a person's mental, emotional or social well-being, any act in violation of the law or School policy, and any other activity that could fall within the definition of hazing. If you think a particular activity could possibly be hazing, then it probably is. If you are not sure, then you need to contact a member of the Dean's Office, the Head of the Middle School or the school counselor, and ask.
A student violates this policy whenever he or she engages, assists, or attempts to engage or assist in the planning or committing of any hazing activity, whether on or off School property. A faculty member or other adult involved who knowingly allows such conduct is also guilty of hazing and is subject to disciplinary action by the School as well as that found under Florida law. Each student and adult is also responsible for immediately reporting any hazing activity or plans for any hazing activity to a member of the Dean's Office, the Middle School Head or the school counselor. The failure to make such a report is also a violation of this policy.
When the School administration becomes aware of any actual or planned hazing activity, the situation will be promptly investigated. Any student or adult found to have violated this policy will be subject to disciplinary action, including dismissal from the School and reporting to law enforcement authorities. No adverse action will be taken against any person who makes a good faith report of hazing activity.
To ensure a safe campus environment for all students, guests, and personnel, The Bolles School has the authority to search and confiscate any item(s) that may pose a danger to others. If a personal search is necessary, it will be performed in a manner that is respectful of the norms of decency and the emotional maturity of the student. The student's parent will be notified of the search as soon as reasonably possible. The Head of the middle school and authorized staff members may search, using any methods determined to be effective and reasonable by the head of school, a student's pockets, purse, backpack, gym bag, or other personal property; student lockers, desks, or other School property. No student may possess any illegal substance, object, or contraband that constitutes a threat to the health, safety, or welfare of any person or persons on School property. Contraband includes any substance or materials prohibited by School policy or state or federal law, including but not limited to controlled substances, drugs, alcoholic beverages, cigarettes, guns, knives, weapons (including mace or pepper spray), or incendiary devices. All items deemed to be illegal, illicit, disruptive, or a general nuisance to the educational process will be taken by staff. Storage, return, or the destruction of such items shall be at the discretion of the head of school or the head's designated agent. The cooperation of all students, parents, personnel, and guests will ensure a safe environment for our children.
Messages and Telephone Use
- Messages to students during the school day are discouraged because they interrupt classes. Should it be absolutely necessary for a parent to reach a student, please call the Middle School Main Office, (904) 732-5700, and the message will be delivered as soon as possible.
- Student use of cell phones and/or Smart Watches for any reason (not just making phone calls or texting) during the school day (8 a.m. to 3 p.m.) is strictly prohibited. Students’ cell phones and/or Smart Watches are to be turned off and left in their lockers or backpack during the school day. If a student is seen during that time in possession of a cell phone and/or Smart Watch, whether or not it is in use, the cell phone and/or Smart Watch could be confiscated and appropriate consequences assigned to the student. Repeat offenses could result in more serious consequences.
- Deliveries of any kind (for example food, gifts, flowers, and balloon bouquets) are not allowed. This practice is inconsistent with a good academic environment.
Penalties, Suspensions, Expulsion
Since the Bolles student represents the School at all times, both on and off-campus, it should be understood that conduct which brings discredit to the student, his/her family, or the reputation of the School and its community may result in disciplinary action by the School.
Disciplinary measures described below should serve as a reminder to the offender that he or she has violated a School rule and should help to correct the behavior. The levels of disciplinary action relate directly to either the seriousness of the offense or the repetitiveness of it.
1. Demerit: A penalty given for minor infractions such as dress code violations, excessive tardiness, and gum chewing. Multiple demerits may be given for more serious offenses such as inappropriate language, class disruption, and disrespectful behavior toward a student or teacher.
2. Saturday workday: A Saturday workday may be assigned to students who fail to follow the rules and expectations of the School. The Dean's Office, Honor Court, or Disciplinary Committee can assign this consequence for inappropriate actions. These workdays are held on designated Saturdays from 8 a.m. to 11 a.m.
3. Suspensions: In cases that involve serious offenses, a suspension may be imposed. A suspension may also be imposed for the significant accumulation of demerits over the course of the school year. There is no academic penalty for missed days and students will be allowed to make up the work within the allotted period of time.
4. Expulsion is defined as “the permanent removal from School resulting from severe infractions." Recommendations for expulsion may come from the Honor Court, Middle School Head or the Disciplinary Committee. The School President makes the final decision regarding expulsions and any appeal should be directed to that office.
5. Referral to the Disciplinary Committee: For severe infractions, accumulated penalties, or repeated unacceptable behavior, the student may be referred to the Disciplinary Committee and recommendations for action made by the committee to the president.
6. For Honor Code violations, the Honor Court will make the decision as to the punishment, with the Dean's Office administering the penalties. Any appeals will be to the Head of Middle School.
Public Displays of Affection
School Property and Facilities
The neatness and cleanliness of the dining commons, classrooms, bathrooms, hallways, patio, and all other areas of the School are the responsibility of The Bolles School students and staff. Students and staff are encouraged to pick up trash or other items to maintain a neat and pleasant environment. Students observed littering or defacing School property will be subject to disciplinary consequences. Students may be expected to pay for any damage they cause. Unintentional damage shall be reported to the Dean's Office immediately.
Tobacco, Alcohol and Other Controlled Substances
1. Tobacco, e-cigarettes, and vaping devices are not permitted anywhere on campus.
2. Student possession or consumption of alcoholic beverages of any kind is prohibited by the School and by State laws.
3. The possession, sale, use, or exchange of illegal drugs is prohibited by the School and by the State.
4. The abuse of legal, over-the-counter medications or herbal remedies is also prohibited.
5. Violation of any of the above rules will result in disciplinary action that may include probation, suspension, or expulsion from the School.
6. The faculty, administration, and Board of Trustees recognize that students' poor judgment may lead to abuse of these substances. It is our intention to educate students regarding the dangers that these substances present. The faculty and administration will seek to identify students in the School community whose actions indicate that they may be using drugs or alcohol. Where evidence exists that a student may be involved, his/her parents will be apprised of our concern and urged to seek professional help. In those instances where student behavior strongly indicates drug or alcohol use, the administration may require professional intervention and subsequent treatment, if indicated, in order for the student to continue enrollment at the School.
A major concern of the School is the safety of the students coming to school and returning home, as well as during the time on campus. Traffic signs and speed bumps have been installed so that there can be maximum safety and convenience for all concerned.
Bolles contracts for bus service and the carrier has established rules for bus conduct. These regulations will be given to each rider at the beginning of the school year. They are an extension of our code of conduct and violations are reported to the Dean’s Office. Repeated violations may result in the offenders not being permitted to continue riding the bus. Parents who need to arrange for transportation should call (904) 733-9292 and ask for the Director of Transportation.
Carpools and Student Drop-off
Students brought to school by their parents or a carpool may arrive as early as 7:30 a.m. (not earlier please) at the designated drop-off area between the gym and athletic fields.
Pick up time for the middle school is between 3 p.m. and 3:15 p.m., by which time all students not involved in a sport or school sponsored activity must be picked up from the Bartram Campus. If a student cannot be picked up by 3:15 p.m., Middle School Extended Day is provided for the safety and security of our students from 3–5:15 p.m. on the Bartram Campus. Students in extended day must be picked up or on a shuttle bus by 5:15 p.m. The 5:15 p.m. shuttle from the Bartram Campus to the San Jose Campus is available to students who are being picked up at San Jose. Those students riding the shuttle must be picked up immediately upon arrival at the San Jose campus.
For those students remaining in Middle School Extended Day after 5:15 p.m., an overtime fee of $20.00 per ¼ hour or fraction thereof will be assessed.
Thank you for your cooperation in this most important matter.
Middle school is a special time for developing friendships, learning new social skills, and enjoying life. The middle school administration and faculty, working closely together with the parent community, are committed to providing a wide variety of social activities that are appropriate for students. The support of both students and parents is vital for the success of these activities.
Parent-hosted Parties for Adolescents
The following information may be useful to parents who have never hosted a party for adolescents but are considering doing so. Although it may seem early to present middle school parents with this information, it is best to inform parents so that they are prepared to handle new situations that may occur as children mature. Much of this information has been offered to us by parents who have had the experience of hosting social functions for students.
Suggested guidelines are:
1. Large parties are unmanageable.
2. Parents should discuss ground rules of the party specifically with sons or daughters, and these should be explained to guests prior to the party.
3. Lack of a specific guest list encourages friends of friends to “crash” the party.
4. Parents planning to host a party should feel free to call other parents who have hosted similar events. The School can help with names of other parents who will share their experiences.
5. The parents should be present and visible at regular intervals during the party.
6. Parents of guests should feel free to call in advance and ask questions about the nature of the party and general ground rules which that family has for its parties.
7. The host should know who is spending the night and should check that the guest has informed his or her parent or guardian.
8. Parents greeting guests at the door or being introduced to guests helps to establish the proper tone.
9. Guests should remain inside until the party is over. If the party is outside, guests should not leave and then return to the area.
10. MOST IMPORTANTLY, plan the party carefully with your son or daughter—cover all aspects and don’t let the event just “happen.”
1. On-campus events require conduct that is compatible with the academic day guidelines. All events will be adequately chaperoned by School personnel and parents.
2. Off-campus School events must fulfill the following requirements:
a. All events and activities sponsored by Bolles organizations must be approved by the middle school principal and must be chaperoned by School personnel or by persons designated by the administration.
b. Students attending events away from the Bolles campus should conduct themselves as they would for an on-campus event.
3. There are no sororities or fraternities allowed at The Bolles School. Membership in a sorority or fraternity is incompatible with the basic philosophy of the School. We do not support them or any activity they sponsor and the School discourages participation by a student of any grade, male or female, in these discriminatory and superficial organizations.
- Campus Store
- Finance Center
- Food Services
- Guidance and Counseling
- Lost and Found
- Student Health Center and Medication
- Textbook Purchases
The Campus Store is open daily during the school year and is the place where one may purchase all workbooks and other required materials, as well as binders, paper, pens, and pencils. In addition, there is a display of “spirit” clothing, decals, and locks which MUST be used on book an PE lockers. The store is also the distribution point for P.E. clothing and intramural uniforms. The Middle School Bartram Campus Store will be open from 8-11:10 a.m., Monday-Friday
Guidance and Counseling
1. Advisor Program
Each teacher – in each grade level – is assigned just a few students to advise. This enhanced program on the middle school:
- ensures every child is known well so their academic, emotional and social needs are met
- builds more meaningful personal relationships between students and faculty by working in small groups
- creates a stronger partnership between home and school
2. Student Counseling
The Middle School Counselor is available to meet with students individually or in groups. Students are encouraged to reach out to the counselor for support and during the school day may drop in or contact the counselors by email or Schoology message in advance for an appointment.
If a student or other member of the community is concerned about a student, they are encouraged to contact a counselor directly or through the Concern Line email or phone line +1 904 256-5311 or Bolles Safe Reporting Form.
3. Student Well-being and Psychological Assessments
The mental and physical well-being and safety of our students is of paramount importance to the School. As such, there may be times when concerns might arise about emotional issues, chemical abuse, or other matters that may adversely impact the welfare or safety of a student or those around him or her.
Based upon the observations or recommendations of a member of the Bolles staff, the School may require that a student be evaluated by an independent mental health professional acceptable to the School, and this evaluation could include drug and/or alcohol screening. Circumstances may call for an evaluation and report before the student is permitted to return to School.
The mission of the Pratt Library is the acquisition, organization, circulation, and preservation of all library materials selected and obtained through purchase or gifts in support of the curriculum. The Library and its resources are available during regular library hours, 8 a.m. - 3 p.m. to the faculty and students of The Bolles School for study, research, and recreational reading.
The following regulations govern conduct, library use, and borrowing privileges:
- The majority of library patrons use the library for study and research. To have a desirable atmosphere for work, conversation and noise are kept to a minimum.
- To facilitate the cleaning and maintenance of the building, food, drinks, and gum are not permitted in the library under any circumstances.
- The loan period aims to make all materials available to the largest number of users in a given period. If a book is not returned by the end of the loan period, it becomes overdue and the student is notified to that effect.
- A book may be renewed ONLY if no other patron has put in a request for it.
- Overdue notices are sent as a courtesy. They are not to be regarded as a prerequisite for meeting library obligations. The first overdue notice is sent to the student. If he/she fails to respond within five days, a notice is sent to the parents and the student will be given demerits. These will be rescinded if the book is returned immediately; if the book is irretrievable, the student’s account will be billed. No additional books may be checked out until the overdue books are returned. There is no overdue fine.
- All library obligations must be cleared before students may take mid-term or final exams.
- The borrower is responsible for all materials checked out until returned to the library. The charge for lost or damaged materials is replacement cost for that type of book, plus 20 percent of cost as a processing fee.
- Reference books, periodicals, and AV materials are available for in-house and overnight use only.
- Books placed on “reserve” circulate for varying lengths of time as determined by the teacher requesting the reserve.
- Please do not re-shelve books after browsing and in-library use, but leave them on the circulation counter.
- If you need assistance with library matters, please ask the librarian.
The School has book lockers that are assigned to each student. These lockers, located in the classroom areas, must be secured by locks that are available in the Campus Store. Athletic lockers are available also where P.E. or athletic clothing is to be kept. It is essential that all athletic lockers be secured at all times as well. All students must use school locks on their lockers. This aids us greatly in solving the many locker problems that occur during the year.
Lost and Found
1. Books and clothing left unattended are placed in a designated area.
2. Small or valuable personal items that are found are to be turned in to the Middle School Office and can be claimed there by proper identification of the item.
3. At the end of each quarter, unclaimed lost and found items are donated to charity.
Student Health Center and Medication
The School has an established Student Health Center and a nurse on duty. The medical facilities offer routine on-campus medical services to the School community. All student medical records are kept there, and the nurse should be informed of any special physical conditions of a student. A student requiring medical attention should report to his or her scheduled class first to receive permission to visit the Health Center, then report back to class as soon as possible. If a student is too sick to attend class, arrangements should be made through the Deans' Office or the Student Health Center for the student to go home. Students should never carry prescribed medication. Any student who requires medication should take it to the Student Health Center to be distributed by the nurse. Parents are reminded of the importance of maintaining updated information in the student’s health record. It is imperative for the School to have correct names and phone numbers for emergency contacts.
Parents and student agree, as a condition of continued enrollment, to consent to the release of any of the student’s health related information, including information relating to drug treatment, testing, medical and mental health records, to employees or agents of the school, as determined by the Head of School or his or her designee, to meet the medical or safety needs of the student and the community or the legal responsibilities of the school.
The school will maintain appropriate administrative, technical, and physical safeguards to protect the security of all health-related information within its care or custody. While it is the obligation of the school to safeguard student medical information, we must also balance matters of privacy and confidentiality with safeguarding the interests and well-being of our students and our community. Thus, parents/guardians and students consent to allow employees and agents of the school, who have a need to know, to receive and/or share medical and/or psychological information necessary to serve the best interests of the student and/or community. In the event of a disclosure required by law, every effort will be made to notify the student and/or parents/guardians in advance.
Textbooks are no longer sold in the Campus Store on campus. New and used textbooks are available for online purchase through the web-based Bolles Virtual Bookstore. Customers access the Bolles Virtual Bookstore here.
Orders ship within 24 hours, according to the purchaser’s instructions (excluding holidays and weekends). Online purchases may be made using Visa, MasterCard, American Express, and Discover cards. An e-mail address is required for payment confirmation for online purchases. Mail or fax orders may be made by contacting BNC K-12 at 1 (800) 325-3252. The specific course name and number are needed to place the order, available from a student’s schedule or from the Bolles Registrar’s Office. Mail and fax orders may be made using credit card, personal check, or money order.
This convenient service is accessible from anywhere in the world, 24 hours a day, 7 days a week. The School’s partnership with a national company means more used books are available for purchase, and, for those last-minute customers, overnight shipping is available!
Textbook Returns and Refunds
BNC K-12 allows books/materials (new or used) to be returned within 14 days of the course start date or the date received (whichever is later) for a full refund. Details are available online at the Bolles Virtual Bookstore or by calling BNC K-12.
New course materials must be returned in new condition (without any kind of writing or marking) to receive a full refund. Returned books should be shipped UPS ground or insured mail. Postage on returns is not refundable.
All books having resale value will be bought back as “used.” The buyback deadline is usually in mid-June. Books may be sold online at www.bnck-12.com or by calling BNC K-12 at 1-(800)-325-3252 to obtain a quote by e-mail or mail, along with a prepaid shipping label. If the books have resale value, shipping instructions will be given during the phone call.
ORGANIZATIONS AND ACTIVITIES
Middle school is the time when extracurricular activities should enrich students’ lives by giving them opportunities to pursue or develop new interests, skills, and friends. In many cases, these activities supplement the academic program.
- Convocation: Every Monday, all middle school students meet for Convocation in the auditorium. At this time programs are presented to the students on topics of educational, personal, and School interest. Outside speakers are often engaged, and on many occasions the students themselves are involved in the presentations.
- Convocations provide students with an excellent opportunity to develop the skills of listening and good audience behavior. Additionally, Convocations are planned to give the individual student a sense of belonging and identity with a peer group.
- Music: The Bolles School offers both vocal and instrumental programs. The Middle School Chorus, Beginner Band, and Concert Band are open to any student in grades 6, 7 and 8.
- Clubs: The number and kinds of clubs vary from year to year. When a student group becomes interested in an area not currently offered, contact should be made with the middle school activities director for organizational information. Club offerings vary every year, based on the interests of the current student population.
- Drama: Drama is offered as a semester elective, both first and second semester making it possible for a student to choose drama for a full year if he or she wishes. School wide and Bartram specific plays are offered in alternating years. Student auditions are held for the available parts. Additional parts, as well as technical positions, may be available to students who are not taking drama as a class. These positions will be announced.
- Art: Several semester art classes are offered, including: Drawing & Painting, Sculpture and Ceramics, Graphic Design and Foundation in Visual Arts.
The Bolles School Parent Association offers parents the opportunity to become involved in the life of the School. Parent volunteers on our four campuses work together to coordinate school-wide events and projects, and also to plan and produce events on individual campuses.
Association dues assessed each year support the numerous activities that the Parent Association sponsors, such as Grandparent Days, Faculty/Staff Appreciation Days, new parent activities, academic grants, parent education programs, grounds improvements, etc. on all campuses. In addition, parents raise funds for the School through the Parent Fund and the Tuition Drawing.
Parent involvement is essential to the continued success and growth of the School, and parents are encouraged to actively participate in the Parent Association. For more information about the Parent Association and opportunities to volunteer, click on Parents in the website header, or call the Parent Association hotline at (904) 256-5045.
OTHER IMPORTANT INFORMATION AND POLICIES
Payment of Tuition and Fees
The School strives to provide the highest quality education while maintaining affordable fees. We depend on the timely payment of tuition and registration fees to cover our obligations. Enrolling your child requires a financial commitment much like any other major purchase. Please make school tuition a budget priority. Failure to make tuition/fee payments by the contractual dates may result in a child being removed from school or not being allowed to take examinations. Transcripts and student records cannot be forwarded to another school if there is an outstanding balance in his/her account, or if there are other outstanding debts.
Student Records and Information
Requests for student records and transcripts must be directed in writing to the School Office. The School reserves the right to withhold student transcripts and records for non-payment of tuition or fees.
The School makes reasonable efforts to ensure that both natural parents (or legal guardians) receive substantially the same information (transcripts, records, appointments, etc.). The School must rely upon the correctness and completeness of parental information when the student is enrolled. In situations of divorced or separated parents, if one parent believes that the other parent is not entitled to receive certain information, the parent wishing to restrict information provided by the School must provide the School with a court order that is still in effect that specifically restricts the other parent from receiving such information.
The Bolles Office of Communications utilizes weekly global emails to communicate news, events and activities of the School. This allows the School to present information to constituents from a single source with consistent timing and frequency. Global emails are distributed on Tuesdays (unless a holiday changes the schedule, or there is an emergency notice), and include important information in regard to our students’ activities and news from the School. We make every effort to market all school events and opportunities via email, including: calls for volunteers to help with PA events; After School Advantage program notices; information on Bolles Camps; and various School fundraisers.
As such, School leaders must insist our constituents not use other means of distribution for messaging, including via Monday folders in the lower schools, fliers and other printed materials. When appropriate, additional marketing of an event or activity is done through mailings, the School website, social media, print ads, news releases and/or the School marquees. In addition, only Bolles events and news is promoted unless it is a community service activity which is placed under “Building A Force of Goodness” tagline and posted to the website. No outside company names are distributed.
If you are not receiving these emails, or have an address or email change, please email Dawn Pickren so we can update our records and ensure the correct email address is in our system. Or check the spam folder in your email files and ensure Bolles is noted as a preferred sender.
As required by the U. S. Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) dated October 30, 1987 (40 CFR Part 763, Subpart E), The Bolles School retained a consultant to perform inspections of our buildings for asbestos-containing building material. Section 763.93 (g)(4) of the AHERA regulations requires us to notify you annually of the availability of our asbestos management plan for your review. The inspection findings and an asbestos management plan are on file, and available for your review, in our operations office.
Section 763.92(b) of the AHERA regulations requires us to perform periodic surveillances of the asbestos material every six months. Asbestos inspectors perform these surveillances and an accredited management planner reviews the results of the surveillances every three years. No significant changes in the asbestos material were noted during the most recent surveillance of our school.
Asbestos presents a health hazard only when fibers become airborne and are inhaled. The mere presence of asbestos material does not present a health hazard. The Bolles School has significantly reduced asbestos material, and where it does exist it is fully encapsulated. The asbestos material meets all AHERA safety standards and we will continue to manage and or remove the material in place, as recommended by the accredited management planner.