Other Important Information and Policies

Inspection Policy
To ensure a safe campus environment for all students, guests and personnel, The Bolles School has the authority to search and confiscate any item(s) that may pose a danger to others. If a personal search is necessary, it will be performed in a manner that is respectful of the norms of decency and the emotional maturity of the student. The student’s parent will be notified of the search as soon as reasonably possible.

The Head of School and authorized staff members may search a student’s pockets, purse, backpack, gym bag, or other personal property; student lockers, desks, or other school property; or student automobiles. No student may possess any illegal substance, object, or contraband that constitutes a threat to the health, safety, or welfare of any person or persons on school property. Contraband includes any substance or materials prohibited by school policy or state or federal law, including but not limited to controlled substances, drugs, alcoholic beverages, cigarettes, guns, knives, weapons, or incendiary devices. All items deemed to be illegal, illicit, disruptive, or a general nuisance to the educational process may be taken by staff. Storage, return, or the destruction of such items shall be at the discretion of the Head of School or the head’s designated agent. The cooperation of all students, parents, personnel and guests will ensure a safe environment for our children.

Class Parents
Class parents will assist teachers in assorted activities during the school year. Some of these activities include class parties, yearbook, field trips, and assemblies. Class parents are also called to assist The Bolles Parent Association with school functions. Every effort is made to provide each parent an opportunity to participate and feel part of the Bolles family.

Community Service
The lower school participates in a variety of community service projects that have included the school food drive, Dreams Come True, disaster relief drives, and Bulldog Ton, as well as various other projects during the school year.

Food Allergies – The Peanut Policy
The school cannot guarantee that a student will never experience an allergy-related event while at school but we are committed to student safety, and therefore have created this policy to reduce the risk that children with allergies will have an allergy-related event.

The school recognizes that allergies, in some instances, may be severe and even occasionally life threatening. For children with severe allergies, it is the family’s responsibility to notify the school, in writing, of the allergies at the time of admission to Bolles or immediately following diagnosis; whichever is first. The school nurse and campus administrators will work with parents to determine the feasibility of protocols and to create an action plan.

Foods most likely to cause allergic reactions are peanuts, tree nuts, dairy products, eggs, gluten, soy, wheat, fish, and shellfish. The school is not a “peanut free” school; however, we will notify classmates of children with severe allergies and request that parents not send snacks or lunches to school that contain peanuts, tree nuts, or nut oil products. We cannot however, guarantee that this will never occur. In addition, the school will do our best to avoid serving food with nuts, but cannot guarantee that products with nuts will never be present as we cannot monitor products sold at athletic events or special student sales, products brought for potlucks or celebrations, or served on off campus trips. Therefore, persons with severe food allergies must carefully monitor their food in these situations.

Parent Association
The Bolles School Parent Association offers parents the opportunity to become involved in the life of the school. Parent volunteers on our four campuses work together to coordinate school-wide events and projects, and also to plan and produce events on individual campuses.
Association dues assessed each year support the numerous activities that the Parent Association sponsors, such as Grandparent Days, Faculty/Staff Appreciation Days, new parent activities, academic grants, parent education programs, grounds improvements, etc. on all campuses. In addition, parents raise funds for the school through the Parent Fund and the Tuition Drawing.

Parent involvement is essential to the continued success and growth of the school, and parents are encouraged to actively participate in the Parent Association. For more information about the Parent Association and opportunities to volunteer, visit our web site at www.Bolles.org and click on Parents, or call the Parent Association hotline at (904) 256-5045.

Parents and Independent Schools
To be successful, every independent school needs and expects the cooperation of its parents, who must understand and embrace the school’s mission, share its core values, and fully support its curriculum, faculty and staff. When joined by a common set of beliefs and purposes, the independent school and its parents form a powerful team with far-reaching positive effects on children and the entire school community.

Working together, parents and school professionals exert a strong influence on children to become better educated; they also help them to mature by modeling adult working relationships based upon civility, honesty, and respect.

Parents and the Board of Trustees
In most independent schools, decision-making authority at the highest level resides in a volunteer Board of Trustees whose membership often includes current parents.The Board focuses on three areas critical to the success of any independent school: it selects, evaluates, and supports the Head of School, to whom it delegates authority to manage the school; it develops broad institutional policies that guide the Head in running the school; and it is accountable for the financial well-being of the school. In the conduct of its official business, the Board acts only as a whole; individual Trustees, including the Board Chair, have no authority to act unless specifically authorized to do so by the Board acting as a whole.

Parents with concerns about the school or with decisions made by the administration or faculty are encouraged to inquire about and follow the school’s review process. Trustees often interact with others within the school community but do not get involved in the daily operation of the school. As a matter of good practice, parents should report concerns to the appropriate teacher or administrator.

Parents and the Faculty and Administration
Parents play an essential and positive role in the life of an independent school. Not only are parents advocates for their children, they also support the faculty and administration through extensive volunteer activities and events.

The relationship between parents and the faculty and administration is formally governed by the school’s written enrollment contract and handbook, in which its procedures are spelled out. When parents choose to enroll their child in an independent school, they agree to subscribe to its mission, follow its rules, and abide by its decisions. Trust and mutual respect are the most essential underpinnings of effective working relationships between parents and school employees.

Inherent in the Bolles Mission Statement is that all members of the community live by the Honor Code and Values Statement: students, faculty, staff, and parents.
Parents’ best support a school climate of trust and respect by communicating concerns openly and constructively to the teacher or administrator closest to the problem. Efforts by parents to lobby other parents have often proven to be counterproductive.

The Bolles School Parent and School Partnership Agreement
The Bolles School emphasizes high academic achievement, good study skills and positive character development. We set high standards for each child with whom we work, and then give support to enable him/her to meet these expectations. We expect our students throughout their years here to achieve success in becoming self-motivated and in assuming responsibility for their actions.
At The Bolles School, we value an atmosphere of genuine respect and courtesy between student and student, adult and student and adult and adult.
Parents need to understand that tuition only covers 85% of the school’s operating cost, which means that the school needs to exercise tight fiscal responsibility including running a balanced budget, collecting tuition payments in a timely fashion, and asking for annual and capital donations as well as volunteer efforts.
In partnership, we mutually agree to:
1. Promote The Bolles School mission as an inclusive, diverse community of learners and educators.
2. Treat all members of The Bolles School with respect and civility.
3. Help support a home environment that encourages the development of positive learning attitudes and habits including, among other things, consistent, on-time drop-off, regular sleeping routines, and disciplined access to electronic media.
4. Create a culture of mutual respect and high social and academic expectations.
5. Resolve conflicts and questions in the spirit of partnership and objectivity and assume that there are at least two sides to every disagreement.
Respect the school’s responsibilities to do what is best for the entire community and for the promulgation of itself as an educational institution.
7. Respect the confidentiality of all aspects of the children’s experience, including grades, assessments and the experiences of his or her peers.
8. Communicate effectively, efficiently and truthfully with each other about all aspects of the child’s’ experience.
9. Nurture all children towards an evolving and developmentally appropriate independence.

Payment of Tuition and Fees
The school strives to provide the highest quality education while maintaining affordable fees. We depend on the timely payment of tuition and registration fees to cover our obligations. Enrolling your child requires a financial commitment much like any other major purchase. Please make school tuition a budget priority. Failure to make tuition/fee payments by the contractual dates may result in a child being removed from school or not being allowed to take examinations. Transcripts and student records cannot be forwarded to another school if there is an outstanding balance in his/her account, or if there are other outstanding debts.

Student Records and Information

Requests for student records and transcripts must be directed in writing to the school office. The school reserves the right to withhold student transcripts and records for non-payment of tuition or fees.
The school makes reasonable efforts to ensure that both natural parents (or legal guardians) receive substantially the same information (transcripts, records, appointments, etc.). The school must rely upon the correctness and completeness of parental information when the student is enrolled. In situations of divorced or separated parents, if one parent believes that the other parent is not entitled to receive certain information, the parent wishing to restrict information provided by the school must provide the school with a court order that is still in effect that specifically restricts the other parent from receiving such information.

School Closings
In the event of possible school closings, please tune in to local radio and television stations for information. For further news and updates, you may also access the Bolles web site at www.Bolles.org.


The success of an independent elementary school program depends a great deal on parent volunteer help. Opportunities throughout the year will arise for parents to volunteer. Some of these opportunities include class parents, Pizza Lunch for Grades K-5, Cub Scouts, Fall Festival, library volunteers, class plays and parties, field trips, family picnics and various parent association activities.

The Bolles Office of Communications utilizes weekly global emails to communicate news, events and activities of the School. This allows the School to present information to constituents from a single source with consistent timing and frequency. Global emails are distributed on Tuesdays (unless a holiday changes the schedule, or there is an emergency notice), and include important information in regard to our students’ activities and news from the School. We make every effort to market all school events and opportunities via email, including: calls for volunteers to manage the PA Farmers Market; After School Advantage program notices; information on Bolles Camps; and various School fundraisers.

As such, School leaders must insist our constituents not use other means of distribution for messaging, including via Monday folders in the lower schools, fliers and other printed materials. When appropriate, additional marketing of an event or activity is done through mailings, the School website, social media, print ads, news releases and/or the School marquees. In addition, only Bolles events and news is promoted unless it is a community service activity which is placed under “Building A Force of Goodness” tagline and posted to the website. No outside company names are distributed.

If you are not receiving these emails, or have an address or email change, please email Framptonj@Bolles.org so we can update our records and ensure the correct email address is in our system. Or check the spam folder in your email files and ensure Bolles is noted as a preferred sender.

Copyright The Bolles School 2015

Co-ed Day and Boarding College Preparatory School from Pre-Kindergarten through Grade 12

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