Other Important Information and PoliciesInspection Policy
To ensure a safe campus environment for all students, guests and personnel, The Bolles School has the authority to search and confiscate any item(s) that may pose a danger to others. If a personal search is necessary, it will be performed in a manner that is respectful of the norms of decency and the emotional maturity of the student. The student’s parent will be notified of the search as soon as reasonably possible.
The Head of School and authorized staff members may search a student’s pockets, purse, backpack, gym bag, or other personal property; student lockers, desks, or other School property; or student automobiles. No student may possess any illegal substance, object, or contraband that constitutes a threat to the health, safety, or welfare of any person or persons on School property. Contraband includes any substance or materials prohibited by School policy or state or federal law, including but not limited to controlled substances, drugs, alcoholic beverages, cigarettes, guns, knives, weapons, or incendiary devices. All items deemed to be illegal, illicit, disruptive, or a general nuisance to the educational process may be taken by staff. Storage, return, or the destruction of such items shall be at the discretion of the Head of School or the head’s designated agent. The cooperation of all students, parents, personnel and guests will ensure a safe environment for our children.
Allergy Management Guidelines
The prevalence of severe allergies in the school setting is rising and can be life threatening. Using a multidisciplinary approach to care can minimize the risk of accidental exposure. This team collaboration between parents, physicians and key staff members will help to provide a safer educational environment for students with severe allergies.
Responsibilities of the Parent:
Parents of students with severe allergies are at the center of developing a successful plan that works for their child.
- Empower the student. Educate your child about:
- Their allergens and symptoms of anaphylaxis
- Importance of hand washing before and after eating
- Strategies to avoid allergens (i.e. not sharing food, moving away from people eating the allergen, putting down a barrier at the lunch table etc.)
- How and when to tell an adult that they are having an allergy related problem
- Annual Forms:
- Complete online emergency health information
- Meet with your physician to create an Allergy Action Plan. This needs to be submitted annually before the start of school.
- Medications: (School Day, After School Activities, Athletics)
- Provide emergency medications prescribed by your child’s health care provider BEFORE the first day of school. For Athletics, the trainers will need them prior to the first practice. Allergy Action Plan must accompany all emergency medications.
- If your child participates in any after school activities, an additional EpiPen will need to be provided.
- Check expiration of medication before bringing to school and keep up-to-date.
- Medication provided by parents will be carried on field trips and available during the school day. Stock EpiPens DO NOT travel on field trips.
- If the student self carries their EpiPen, the student/parent is responsible for making sure that the student has it for field trips, athletic and after school activities.
- Contact to be made before the start of school:
- School Nurse: Collaborate with the school nurse to help implement the emergency plan in the school.
- Athletic Trainers: Before first athletic practice.
- During the course of the school year, please communicate any changes in your child’s health or medication to the school nurse.
The goal is for the student to be empowered to manage his/her severe allergy based on the developmental level of the student.
- Student will be responsible by:
- Not sharing food.
- Reading posted allergen labels and warning signs, if age appropriate.
- Not eating foods with unknown ingredients or known to contain an allergen.
- Being aware of the allergen exposure risks (cafeteria, buses, playground etc.)
- Washing hands before and after eating.
- Advocating for themselves. Notifying an adult as soon as exposure and/or symptoms occur.
- Notifying an adult of any unkindness related to the allergy.
- Collaborate with parent and physician to ensure an Allergy Action Plan in place.
- Communicate Allergy Action Plan to teachers and key staff members.
- Work with parents, teachers, and other school staff to make the classroom atmosphere as safe as possible.
- Stock EpiPens will NOT be taken on field trips. Only student specific medications. All staff members will be trained annually on the use of Epi-pens. Magnus 911 cards will be issued to staff for field trips.
- Provide daily management and emergency assistance according to the Allergy Action Plan.
- Help to remind parents when medications are getting ready to expire.
- Communicate any changes in student’s condition and plan of care to key staff members.
- Have information on student’s allergy needs available for substitute clinicians and faculty
- Work with parents, school nurse, and other school staff to make the classroom atmosphere as safe as possible.
- Avoid the use of identified allergens in class projects and experiments. Class materials may be modified as needed. If an allergen is being used, parent must be notified.
- Use non-food items for prizes, gifts and rewards whenever possible. Parents will be notified at least 2 days in advance when food is being brought into a LS classroom for parties so that alternate treats can be made available.
- Have information on student’s allergy needs available for substitute teachers.
- Encourage hand washing before and after eating. Hand sanitizer is not effective on preventing contamination from food allergens.
- Participate in EpiPen administration training annually.
- Have rapid access to Epinephrine. If an anaphylactic reaction is expected, be prepared to take immediate action.
- Alert school nurse if they learn of a change in a student’s allergy.
- All coaches should be provided with allergy information for their participants. Any after school incidences (athletic games and practices) should be given to the Dean’s Office and School Nurse so that school personnel can be advised the next day.
- Tree Nut and Peanut containing foods are prepared in a designated area that is clearly marked to avoid any risk of cross contamination.
- All utensils, cutting boards, pans, aprons that come in contact with nuts and tree nuts in this area are washed and sanitized separately and clearly marked as being for the production of foods containing these allergens.
- Foods containing allergens are clearly marked in the dining line.
- All foods sold in the snack bar/café, containing allergens will be individually wrapped and marked accordingly.
- Made without gluten containing ingredient options are offered.
- All food service staff is trained annually in the proper techniques regarding allergens.
- Parents wishing to meet with food service personnel or for more specific information on how specific allergens are managed by our food service provider are asked to contact the Director of Dining Services at 904-256-5072.
- Ensure staff are trained in CPR and First Aid
- Ensure staff completes annual training on EpiPen and severe allergies.
Parents will assist teachers in assorted activities during the school year. Some of these activities include class parties, field trips, and assemblies. Parents are also called to assist The Bolles Parent Association with school functions. Every effort is made to provide each parent an opportunity to participate and feel part of the Bolles family.
The school participates in a variety of community service projects that have included, but are not limited to the school food drive, disaster relief drives, Mal Washington Foundation, and Heifer International.
The Bolles School Parent Association offers parents the opportunity to become involved in the life of the School. Parent volunteers on our four campuses work together to coordinate school-wide events and projects, and also to plan and produce events on individual campuses.
Association dues assessed each year support the numerous activities that the Parent Association sponsors, such as Grandparent Days, Faculty/Staff Appreciation Days, new parent activities, academic grants, parent education programs, grounds improvements, etc. on all campuses. In addition, parents raise funds for the School through the Parent Fund and the Tuition Drawing.
Parent involvement is essential to the continued success and growth of the School, and parents are encouraged to actively participate in the Parent Association. For more information about the Parent Association and opportunities to volunteer, visit our website at www.Bolles.org and click on Parents, or call the Parent Association hotline at (904) 256-5045.
Parents and Independent Schools
To be successful, every independent school needs and expects the cooperation of its parents, who must understand and embrace the school’s mission, share its core values, and fully support its curriculum, faculty and staff. When joined by a common set of beliefs and purposes, the independent school and its parents form a powerful team with far-reaching positive effects on children and the entire school community.
Working together, parents and school professionals exert a strong influence on children to become better educated; they also help them to mature by modeling adult working relationships based upon civility, honesty, and respect.
Parents and the Board of Trustees
In most independent schools, decision-making authority at the highest level resides in a volunteer Board of Trustees whose membership often includes current parents. The Board focuses on three areas critical to the success of any independent school: it selects, evaluates, and supports the Head of School, to whom it delegates authority to manage the school; it develops broad institutional policies that guide the head in running the school; and it is accountable for the financial well-being of the school. In the conduct of its official business, the Board acts only as a whole; individual trustees, including the board chair, have no authority to act unless specifically authorized to do so by the Board acting as a whole.
Parents with concerns about the school or with decisions made by the administration or faculty are encouraged to inquire about and follow the School’s review process. Trustees often interact with others within the school community but do not get involved in the daily operation of the school. As a matter of good practice, parents should report concerns to the appropriate teacher or administrator.
Parents and the Faculty and Administration
Parents play an essential and positive role in the life of an independent school. Not only are parents advocates for their children, they also support the faculty and administration through extensive volunteer activities and events.
The relationship between parents and the faculty and administration is formally governed by the School’s written enrollment contract and handbook, in which its procedures are spelled out. When parents choose to enroll their child in an independent school, they agree to subscribe to its mission, follow its rules, and abide by its decisions. Trust and mutual respect are the most essential underpinnings of effective working relationships between parents and school employees.
Inherent in the Bolles Mission Statement is that all members of the community live by the Honor Code and Values Statement: students, faculty, staff, and parents.
Parents best support a school climate of trust and respect by communicating concerns openly and constructively to the teacher or administrator closest to the problem. Efforts by parents to lobby other parents have often proven to be counterproductive.
The Bolles School Parent and School Partnership Agreement
The Bolles School emphasizes high academic achievement, good study skills, and positive character development. We set high standards for each child with whom we work, and then give support to enable him/her to meet these expectations. We expect our students throughout their years here to achieve success in becoming self-motivated and in assuming responsibility for their actions.
A character development program is taught weekly to students in grades Pre-K – Grade 5.
At The Bolles School, we value an atmosphere of genuine respect and courtesy between student and student, adult and student, and adult and adult.
Parents need to understand that tuition only covers 85% of the School’s operating cost, which means that the School needs to exercise tight fiscal responsibility including running a balanced budget, collecting tuition payments in a timely fashion, and asking for annual and capital donations as well as volunteer efforts.
In partnership, we mutually agree to:
1.Promote The Bolles School mission as an inclusive, diverse community of learners and educators.
2.Treat all members of The Bolles School with respect and civility.
3.Help support a home environment that encourages the development of positive learning attitudes and habits including, among other things, consistent, on-time drop off, regular sleeping routines, and disciplined access to electronic media.
4.Create a culture of mutual respect and high social and academic expectations.
5.Resolve conflicts and questions in the spirit of partnership and objectivity and assume that there are at least two sides to every disagreement.
6.Respect the School’s responsibilities to do what is best for the entire community and for the promulgation of itself as an educational institution.
7.Respect the confidentiality of all aspects of the children’s experience, including grades, assessments, and the experiences of his or her peers.
8.Communicate effectively, efficiently, and truthfully with each other about all aspects of the child’s’ experience.
9.Nurture all children towards an evolving and developmentally appropriate independence.
Payment of Tuition and Fees
The School strives to provide the highest quality education while maintaining affordable fees. We depend on the timely payment of tuition and registration fees to cover our obligations. Enrolling your child requires a financial commitment much like any other major purchase. Please make school tuition a budget priority. Failure to make tuition/fee payments by the contractual dates may result in a child being removed from school or not being allowed to take examinations. Transcripts and student records cannot be forwarded to another school if there is an outstanding balance in his/her account, or if there are other outstanding debts.
Student Records and Information
Requests for student records and transcripts must be directed in writing to the School Office. The School reserves the right to withhold student transcripts and records for non-payment of tuition or fees.
The School makes reasonable efforts to ensure that both natural parents (or legal guardians) receive substantially the same information (transcripts, records, appointments, etc.). The School must rely upon the correctness and completeness of parental information when the student is enrolled. In situations of divorced or separated parents, if one parent believes that the other parent is not entitled to receive certain information, the parent wishing to restrict information provided by the School must provide the School with a court order that is still in effect that specifically restricts the other parent from receiving such information.
In the event of possible school closings, please tune in to local radio and television stations for information. For further news and updates, you may also access the Bolles website at www.Bolles.org.
The success of an independent elementary school program depends a great deal on parent volunteer help. Opportunities throughout the year will arise for parents to volunteer. Some of these opportunities include lunch program for Grades K-5, library volunteers, class parties, field trips, family picnics, and other various activities. Classroom teachers will contact parents as there is a need for volunteers in the classroom.
The Bolles Office of Communications utilizes weekly global emails to communicate news, events and activities of the School. This allows the School to present information to constituents from a single source with consistent timing and frequency. Global emails are distributed on Tuesdays (unless a holiday changes the schedule, or there is an emergency notice), and include important information in regard to our students’ activities and news from the School. We make every effort to market all school events and opportunities via email, including: calls for volunteers to manage the PA Farmers Market; After School Advantage program notices; information on Bolles Camps; and various School fundraisers.
As such, School leaders must insist our constituents not use other means of distribution for messaging, including via Monday folders in the lower schools, fliers and other printed materials. When appropriate, additional marketing of an event or activity is done through mailings, the School website, social media, print ads, news releases and/or the School marquees. In addition, only Bolles events and news is promoted unless it is a community service activity which is placed under “Building A Force of Goodness” tagline and posted to the website. No outside company names are distributed.
If you are not receiving these emails, or have an address or email change, please email Framptonj@Bolles.org so we can update our records and ensure the correct email address is in our system. Or check the spam folder in your email files and ensure Bolles is noted as a preferred sender.
As required by the U. S. Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) dated October 30, 1987 (40 CFR Part 763, Subpart E), The Bolles School retained a consultant to perform inspections of our buildings for asbestos-containing building material. Section 763.93 (g)(4) of the AHERA regulations requires us to notify you annually of the availability of our asbestos management plan for your review. The inspection findings and an asbestos management plan are on file, and available for your review, in our operations office.
Section 763.92(b) of the AHERA regulations requires us to perform periodic surveillances of the asbestos material every six months. Asbestos inspectors perform these surveillances and an accredited management planner reviews the results of the surveillances every three years. No significant changes in the asbestos material were noted during the most recent surveillance of our school.
Asbestos presents a health hazard only when fibers become airborne and are inhaled. The mere presence of asbestos material does not present a health hazard. The Bolles School has significantly reduced asbestos material, and where it does exist it is fully encapsulated. The asbestos material meets all AHERA safety standards and we will continue to manage and or remove the material in place, as recommended by the accredited management planner.