Academic Guidelines and Procedures

Students are expected to be at school every day and to report to their classes on time (8:15 a.m.). Frequent absences and tardiness seriously affect academic progress and is disruptive to the teaching environment. The school requests that parents and students thoughtfully consider the effects of any absence other than one of a medical or family emergency. Families are discouraged from taking students out of school prior to a school break. Absences for vacations will be considered unexcused. Whenever possible, regularly scheduled medical appointments should be made after school hours. Students with excessive absences, excused or unexcused, may be denied re-enrollment or promotion.

When your child is unable to come to school or will arrive after 8:15 a.m., please call the Lower school Office by 9 a.m. at (904) 285-4658. Cooperating with this procedure will save many unnecessary time-consuming calls by the office.

Absences for vacation or travel are strongly discouraged. Should there be such absences, please notify the school principal and classroom teacher at least one week in advance to allow for preparation of homework material.

Students who are ill or who are suspected of having a communicable disease must be removed from the classroom according to school policy. To prevent the spread of infection through direct contamination (coughing, sneezing, talking, sharing articles, etc.), students must be asymptomatic before returning to school. In other words, students must have no fever, vomiting, etc. for 24 hours prior to their return to school, or have a physician's note stating that the student is not contagious and/or is under treatment.

A student who is ill should be checked out through the main office. Teachers will be informed of students dismissed for illness.

Please note that a student may not return to school less than 24 hours after being sent home for illness.

Our curriculum provides the basic intellectual and academic tools necessary for success in our Middle and Upper Schools. Lifelong learning skills are also shared and encouraged with the children.

Pre-Kindergarten children meet daily from 8:15 a.m. until 12 p.m. Kindergarten children meet daily from 8:15 a.m. until 2 p.m. Grades 1-2 meet daily from 8:15 a.m. until 3 p.m., and Grades 3-5 meet daily from 8:15 a.m. until 3:15 p.m. Children not picked up by 12:10, 2:10, 3:10 and 3:20 p.m. respectively, will be sent to the Extended Day Program and appropriate charges will be billed to your school account.

To ensure your child’s safe and prompt departure from and arrival to school, please adhere to the following procedure:

1. Utilize the entrance roadway and circular drive provided, for a smooth and safe arrival and dismissal for all grade levels. Specific drop-off and pick-up locations are indicated on the arrival and dismissal information flyer. Children should exit and enter only from the right side of the vehicles. Faculty and staff will assist. Cars should not be parked and left unattended during peak hours in the morning and afternoon. Visitors to the School Office should park in the parking lot.

2. Children should proceed immediately to their classrooms when dropped off. All children arriving prior to 8 a.m. should join the Extended Day Program in the Library.

3. Fire Department regulations require parents to remain with their cars at dismissal time and maintain a single line only.

4. Children participating in the After-School Advantage Program should be picked up on time at the circular drive. Children enrolled in Extended Day will be escorted back to that program.

5. All roadways in the immediate area of the campus are heavily traveled and caution is urged at all times. No children should be picked up or dropped off in the parking area.

Please do not use arrival or dismissal time for parent conferences. Your wait may be lengthy the first week of school; however, we appreciate your patience and cooperation in the safe dismissal and arrival of all children. We highly discourage use of cellphones when driving on campus.


Classroom teachers will often ask children to arrive at school early for extra help in a specific subject area. We hope that all parents will be able to provide the necessary support and transportation.

Tutoring outside normal classroom and extra help arrangements should be viewed as a temporary measure designed to address a specific situation, not as a long term substitute for appropriate course placement or responsible student effort. If the services of a tutor are deemed necessary, professional considerations do not allow Bolles faculty to receive extra compensation to tutor students who are currently enrolled in their class, nor should teachers be expected to offer tutoring during the school day. Non-Bolles tutors may not tutor Bolles students on campus without prior permission from the Campus Head. Any approved tutors must complete the appropriate pre-employment requirements through the Human Resources Office.

Of primary importance is close communication among parents, student, teachers and tutors. Students benefit most from extra help if it is consistent with the expectations and standards of their regular courses. It is vital, therefore, that a Bolles teacher be made aware that his or her student is being tutored outside of class.

Grades reflect the skills a child gradually develops to become a student. These include self discipline, learning to study, responsibility, ability to question and reason, and comprehension. Please do not let your child’s grades reflect your ability as a parent. Parents should give support, direction, and concern to their young students; however, a “finished-for-them” project or assignment is not productive and frustrates a teacher’s attempt to pinpoint specific difficulties a student may have.

Children in Grades 1-5 are graded on the following scale:
90-100 (A), 80-89 (B), 70-79 (C), 60-69 (D), 0-59 (F).
Homework or assignments that are turned in late will have the grade lowered at least one letter grade at the discretion of the classroom teacher. Homework referrals will be brought home by the children when work is not turned in or not completed or when a child is not prepared for class.

Positive reinforcement and review of papers with the children is a daily exercise in the classroom and is perhaps more important than any letter grade. Children in Grades Pre-K –5 will bring home papers on Monday for parents to review. Please note that not all papers are graded; many are simply checked as complete or incomplete and many are reviewed only with the children.


Homework presents an opportunity for the teacher to reinforce or review material covered during the day. Assessments in the form of tests, quizzes, and projects are also part of the homework process. Children should be encouraged to do their homework at a regular time and in a place free of distractions. Please assist your child as needed in organizing his/her time to complete assignments and to prepare for periodic tests, quizzes, and projects.

Children in Grade 1 should expect approximately ten minutes of homework on Monday – Thursday night. The amount of the work increases by ten minutes for each grade culminating with fifty minutes nightly in Grade 5. Homework is not assigned on weekends or during vacations; however, reading, journal writing, and academic review are encouraged. Occasionally long-term projects will require additional time or appropriate planning.

A daily study period is available for students in Grade 1 – 5 enrolled in the Extended Day Program. As staff has responsibility for a large number of children at extended day, it is suggested that parents review completed assignments with their children.

Parents are asked to communicate closely with their child’s classroom teacher anytime assigned homework appears excessive or particularly challenging for their child.


Parent conferences are held in the fall. However, faculty are available at any time during the year for additional conferences. Dismissal or arrival time, Open House evenings, and field trips are not appropriate times for an individual conference. Progress Reports are issued in January and June for Pre-Kindergarten. Progress Reports for students in Kindergarten through Grade 5 are issued quarterly.


Please make sure to complete all forms through Magnus Health that are requested. A link is provided on under the “Parent” section. It is imperative for our records to be as complete as possible on each child. Please include all emergency numbers, as well as cell phone numbers, and remember to notify the Lower School Office immediately if any information changes during the school year.

Group testing of students is designed to assess individual strengths and weaknesses and to evaluate our curriculum and objectives. Students in Grades 3-5 are given the Comprehensive Testing Program 4. These tests are administered in the spring. The School has limited capability to provide individual intellectual assessments. In cases where the classroom teacher and School principal feel an outside referral for testing is necessary, parents are expected to make arrangements and pay for these services. The School will be more than willing to assist in finding and recommending qualified diagnosticians and will participate in follow-up conferences once the diagnosis is complete. It is hoped that parents would always share test results with the School.

Copyright The Bolles School 2015

Co-ed Day and Boarding College Preparatory School from Pre-Kindergarten through Grade 12

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