School Guidelines and ProceduresThese guidelines and procedures relate to the conduct and procedures that are expected of Bolles students. Self-discipline is a distinguishing characteristic of Bolles students, enabling them to follow the guidelines with no problems. For those who have not yet achieved self-discipline, a system of penalties administered by the Deans' Office is necessary.
Most of the rules are positive in nature and indicate acceptable traits, while some are negative in nature and indicate conduct that should be avoided. Students and parents should be familiar with all guidelines and procedures in the Handbook.
It is the policy of The Bolles School that, during the academic year and during a summer term when a day student is enrolled in classes, day students must live with their parents, legal guardians, or an adult relative that is legally authorized to give consent for the student. If the student is not living with his/her parents, evidence of compliance with this policy will be requested for the School's records.
Active participation in class activities is an integral part in the learning experience at Bolles. For this reason class attendance is essential and students are expected to attend all academic classes and to be prompt and prepared. Convocation and mandatory class meetings are considered classes for this purpose.
Official and Unofficial Absences
Official absences are absences due to school-sponsored events (athletic competitions, field trips, etc.) and are considered excused absences.
Unofficial absences are absences not due to participation in school-sponsored events and may be excused or unexcused.
Unofficial but excused absences are those necessitated by medical situations, legal responsibilities, family emergencies, or those approved anticipated or extended absences as a result of the student completing an Impending Absence Form.
Unofficial and unexcused absences refer to absences other than the above. The Deans' Office reviews all unexcused absences for possible disciplinary action and students will receive a grade two letters below the earned grade on work made up from the unexcused absences.
The attendance record of a student receiving more than seven (7) unofficial absences in any class, or reflecting a pattern of not attending class on test days, will be reviewed by an Attendance Review Committee for possible academic penalty. A student with more than seven (7) unofficial absences risks receiving a failing grade for the quarter, and any student receiving more than 14 unofficial absences per semester in any class likely will not receive academic credit for that class. Any senior receiving more than seven (7) unofficial absences in either quarter of the spring semester will be ineligible for consideration of an exam exemption in that course.
The Deans' Office makes a conscientious attempt to confirm the reasons for all absences as they occur. Parents will be notified at the interim of each quarter when a student has accumulated four (4) or more unofficial absences from any academic class. Parents will also be notified at the end of each quarter when a student has accumulated seven (7) or more unofficial absences in any academic class.
At the end of each quarter, the attendance record of a student receiving more than seven (7) unofficial absences in any academic class, or reflecting a pattern of not attending class on test days, will be reviewed by an Attendance Review Committee for possible academic penalty. A student with more than seven (7) unofficial absences risks receiving a failing grade for the quarter, and any student receiving more than 14 unofficial absences per semester in any class likely will not receive academic credit for that class. Any senior receiving more than seven (7) unofficial absences in either quarter of the spring semester will be ineligible for consideration of an exam exemption in that course. After seven unofficial absences, parents may be asked for further written verification or documentation concerning their child's absences to determine whether an appeal is necessary.
Absences from school must be reported to the School no later than 8 a.m. the day of the absence by calling the Deans' Office at 904-256-5040. Calls before 8 a.m. will be received by voice mail.
If a student is reported absent during First Period and the Deans' Office has not received prior notification of this absence, a representative of the Deans' Office will attempt to verify the absence with the parents by phone. A written explanation of the absence is still required upon the student's return to school.
During Zero Hour of the day the student returns to school, written verification of the unofficial absence from the parent or guardian must be presented at the Deans' Office. The verification must include the student's name, the date, and the reason for absence and it must be written and signed by the parent. Failure to verify an absence will result in the absence being qualified as unexcused.
Students who miss class unexpectedly because of illness and whose absences are determined to be excused will normally be given the same number of days they have missed to make up assignments, quizzes, or major tests, unless otherwise specified by a teacher or department. Teachers may exercise discretion in requiring students to submit projects, papers, and long-term assignments as close as possible to the original due date. Extended absences will be dealt with on an individual basis and should include the student's advisor in the discussion in order to coordinate a schedule for make-up work.
Students whose absence is deemed unexcused will receive a grade two letters below the earned grade on work made up from the unexcused absences.
Students should not use illness as an excuse for procrastination or as a means of studying for tests or completing assignments. Such circumstances may risk compromising the Honor Code.
Participation in either extracurricular or interscholastic art, athletic, and academic performances, practices and competitions requires attendance in at least half of the student's classes on the day of the event with no unexcused absences. Academic obligations (i.e., tests, papers, etc.) must also be fulfilled.
When a student knows in advance that he or she will miss a class, it is the student's responsibility to notify the teacher before the absence and to make mutually satisfactory arrangements for work to be completed, tests taken, or assignments submitted. Failure to do so will lead to the absence being unexcused. Upon returning to class, the student will be expected to be prepared for that day's obligations, especially and including tests and quizzes over previously assigned material, except for information that was new and confined to the day(s) missed. To assist with communication, students are encouraged to complete an Impending Absence Form available in the Deans’ Office prior to any anticipated absence that is not school-related.
Late Return Policy
There are occasions where a School-sponsored trip will return late on a weeknight. If the school-provided transportation returns to campus before midnight, students are required to be in school the entire next day. If the School-sponsored transportation returns to campus between midnight and two a.m., students will be excused from first and second period and should sign in by the beginning of third period. If the School-sponsored transportation returns to campus between two and four a.m., students will be excused until fifth period. As with other anticipated absences, students should speak to teachers before the event if they anticipate such late returns in order to make mutually satisfactory arrangements for work to be completed, tests taken, or assignments submitted.
1. Students who report to class after the bell rings are considered tardy and will be sent to the Deans' Office to receive a readmit to class.
2. A student's first two unexcused tardies carry no penalty. Afterwards, each additional unexcused tardy is one demerit.
3. Students who are more than a few moments late to a class should make every attempt to attend class in order to gain the academic benefits from being present for even part of the session. However, students who miss more than twenty minutes due to tardiness may be noted as being unexcused absent and incur the resulting academic penalty.
4. An excused tardy must be verified in writing by parent, guardian, or School representative. Students with notes for excused tardiness should report to the Deans' Office with their written excuse before reporting to class.
5. It is considered an Honor Code violation if a student receives a readmit to a class and does not attend the class.
1. Students who find it necessary to leave the campus during the school day must present the Deans' Office with a written request from a parent or guardian stating the time of dismissal, the purpose of the dismissal, and the approximate time of return to campus. This request must be presented to the Deans' Office before the student's first academic class of the day. Students must indicate whether they will be missing a test, quiz, or other academic deadline, and should attempt to contact teachers of the classes they will miss. For student accountability purposes, phone calls and e-mails are discouraged when requesting an early dismissal for a student.
2. Once a request for dismissal has been approved by the Deans' Office, a student must sign out in the Deans' Office before leaving at the time noted. Upon return to campus, a student must sign in at the Deans' Office in order to receive a readmit to class. A student's failure to sign out or sign in will likely result in the assignment of an automatic Saturday obligation.
3. Students in grades 9-11 are required to be in school until 3:45 p.m. and are not afforded off-campus privileges. Should it be necessary for such a student to leave during the lunch hour, the student's parent should sign him/her out in the Deans' Office.
Late to School
1. A student who arrives at school after 8:35 a.m. and misses all or part of any academic classes must sign in at the Deans' Office before going to class. A student's failure to sign in will likely result in the assignment of an automatic Saturday obligation.
2. Upon signing in, the student must present a note that explains the reason the student was late.
1. Absences of more than three (3) consecutive school days because of illness must be reported to the Deans' Office. On returning to school, the student must present a verification of absence from the physician or parent.
2. The School discourages personal absences for vacation or travel when missed classes are involved. Should such a situation be unavoidable, the Academic Office should be notified in writing at least one week in advance so that teachers and advisors may work with the student to prepare for the absence. Under these guidelines and at the discretion of the School, such absences can be considered unexcused. It is the student's responsibility to inform the teachers of the impending absence and to arrange for the successful completion of school work. To help facilitate this communication with teachers, students are encouraged to complete an Impending Absence Form. These forms are available in the Deans' Office and list the dates and reason the student will be absent from classes. Failure to do so will lead to the absence being unexcused. It may be necessary for the family to secure outside academic support to help the student catch up on missed school work.
Students who are ill or who are suspected of having a communicable disease must be removed from the classroom according to school policy. To prevent the spread of infection through direct contamination (coughing, sneezing, talking, sharing articles, etc.) students must be asymptomatic before returning to school. In other words, students must have no fever, vomiting, etc. for 24 hours prior to their return to school, or have a physician's note stating that the student is not contagious and/or is under treatment.
A Bolles athlete realizes that representing the School in sports is a distinctive privilege and that there is a certain code that must be willingly accepted in order to be the greatest possible asset to the School, the team, and the coach. Candidacy for any Bolles team indicates belief that obligations can be fulfilled best by adherence to the following provisions:
1. Participation - Participation in either extracurricular or interscholastic art, athletic, and academic performances, practices, and competitions requires attendance in at least half of the student's classes on the day of the event with no unexcused absences. Academic obligations (i.e., tests, papers, etc.) must also be fulfilled.
2. Conduct - Knowing that conduct both on and off the athletic field will be an example to the whole student body, nothing will be done to bring discredit to the athlete, the team, or the School.
3. Sportsmanship - Engaging in a particular sport, the athlete will do his/her best to follow the rules, to abide by officials' decisions, to refrain from profanity and taunting, and to treat opponents with fairness. The athlete should be humble in victory and uncomplaining in defeat.
4. Training habits - Recognizing that the attainment of top physical condition is of primary importance to any athlete:
a. Alcohol, tobacco, and drugs will not be used in any form.
b. Reasonable hours will be maintained away from school.
c. A healthy training diet is encouraged.
5. Loyalty - Recognizing that loyalty to the School is vital to the success of any athletic endeavor, the athlete will:
a. Faithfully cooperate with the coach, the team members, and all School authorities.
b. Ensure eligibility by maintaining high academic standards.
c. Properly care for all School property and equipment issued.
6. Courage - Accepting responsibility as a team member, the athlete will perform duties in a manner that will earn the respect of teammates and opponents alike.
Regulations and Awards: School academic and state eligibility regulations must be adhered to in every aspect in order to compete in interscholastic athletics. In awarding J.V. or Varsity letters, the coach of each sport, along with the athletic director, will determine the criteria for receiving a letter. At graduation, lifetime letters are presented to student athletes who have earned three varsity letters while participating in athletics at Bolles. These letters may be earned in one sport or a combination of sports, and at least one must have been earned during the senior year.
Eligibility: It is imperative that a certified copy of the birth certificate of each student who will compete in interscholastic athletics be presented to the School for registration with the Florida High School Athletic Association. The birth certificate must be certified by the state in which it was issued. Notarized, photocopied, or unofficial copies are not accepted by the High School Athletic Association. The birth certificate must be filed with the School not later than August 1.
Academic eligibility standards are required by the Florida High School Athletic Association and are strictly enforced at Bolles.
Physical Education: All students except those with a medical excuse participate in the physical education program and are required to wear a designated uniform. The course is divided into two parts. Each student will participate in both a self-testing physical performance laboratory experience and a traditional physical education activities program.
As in all academic classes, demerits will also be issued in Physical Education for repeated lateness, improper uniforms, or lack of effort.
Child Abuse Reporting
School teachers and other personnel are mandatory reporters under the Florida child abuse reporting laws. Please understand that we take our obligations seriously and if we assess that a situation requires it, we will make a report to child abuse authorities of situations that we reasonably suspect constitute abuse, neglect, or abandonment. Depending on the circumstances, we may not be able to communicate with parents about the report until authorized by child abuse authorities to do so. We ask for your understanding as we do our best to protect the children under our care.
The Bolles School believes that discipline in the classroom is essential for the processes of instruction and learning. The student who disrupts the organization of a class affects not only his or her ability to learn, but also the teaching and learning environment for all others. Such disturbances will not be tolerated by either the teacher or the administration. Consequences of classroom misbehavior will be disciplinary action determined by the Deans' Office.
COMPUTER AND SYSTEMS USAGE POLICY
The Bolles School computer network (including all School computer equipment and Internet access through school equipment, and personal network files of Bolles students, faculty, and staff) is provided for students to conduct research, to learn about computers, to facilitate learning, and to communicate with others. Access to network services is given to students who agree to act in a considerate and responsible manner. Access is a privilege, not a right, and access entails responsibility on the part of all network users.
The Bolles School has in place an Honor Code and a Values Statement, which apply to all areas of school life, including the use of school and/or personal computers and devices. Both the Honor Code and the Values Statement are displayed prominently on campus and are explained in this book.
The Bolles School policies as regards specific school computer and device usage are as follows:
1. Unauthorized access, alteration, and/or sharing of others' accounts, digital messages, and files is prohibited.
2. A school network account password is considered to be the personal property of the user and may not be used by another. It is also a violation to give your password to another student for any reason without authoritative supervision.
3. Attempting to subvert network security, to impair functionality of the network, or to bypass restrictions set by the administrators is prohibited. This includes, but is not limited to:
- Altering the system settings, system files, or programs on a school computer or device in any way without the permission of the network administrator.
- Purposely uploading or downloading viruses
- Downloading or uploading programs that can be used as hacking tools
- Tampering with digital equipment or data infrastructure components.
4. Unlawful use or distribution of information is prohibited. This includes copyright violations such as software piracy as well as plagiarism. The network is a valid academic resource and use thereof is governed by the same rules as library resources. This includes the Internet. All information obtained through the Internet and other computer research tools must be cited when used in a student's work. Information gained from a web site is the same as information found in print resources. Students should see their classroom teacher for help in the proper methods of citing copyright-protected resources.
5. Using the network for commercial purposes or promoting illegal activities is prohibited.
This includes, but is not limited to:
6. Before downloading files or programs from the Internet to a school computer or device, students should check with the teacher or lab supervisor. Students understand the right to use any electronic or mobile devices ("Device") at The Bolles School is a privilege and that in using any Device(s) students are at all times, required to strictly abide by School values, policies and conditions.
Uploading, downloading, or sharing of illegal or pornographic material
Uploading, downloading, or sharing of copyrighted materials such as music, movies, and books
Duplicating copyrighted materials with the intention to sell
Sending threatening or harassing digital messages
Use of profanity and other similar activities.
The Bolles School policies as regards to allowed or required usage of personal electronic or mobile devices will be based on the following:
1. Students understand that their Device(s) is/are intended for academic purposes and that teachers will determine the level of access to and usage of any Device(s) in their classes.
2. Students will use their Device(s) in accordance with The Bolles School Honor Code Value System.
3. Students understand that any unauthorized recording, the unauthorized taking of pictures or the unauthorized taking of videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
4. Students further understand that the unauthorized distribution or posting of any audio recordings, pictures or videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
5. Students are solely responsible for protecting and securing their Device(s) including, but not limited to, against theft, damage, loss and all the other unforeseeable misfortunes which could occur.
6. Students are responsible for maintaining their Device(s), including, but not limited to, maintaining device updates, virus protection and a charged battery throughout the academic day.
7. To limit distractions, students are not permitted to use their Device(s) to make or receive calls during the academic day. Seniors do have that privilege if using the Device in the senior parking lot.
8. For safety reasons, students are not permitted to access their Device(s) when walking or driving on campus at any time. In addition, all Device(s) must be securely stored in a backpack, bag or a pocket when walking across campus.
9. Students realize it is a privilege to use their Device(s) on campus and at School-sponsored events. School personnel may confiscate their Device(s) if there is a reason to believe that School policies or regulations have been violated. If a violation has occurred, depending on the gravity of the offense, the Device(s) will either be returned to the student or to his/her parent/guardian at the end of the day or at the end of the School-sponsored event.
10. Since the Bolles student represents the School at all times, it is the expectation of the School that students choosing to participate in any online activity will be responsible digital citizens and their behavior will reflect the School’s core values of excellence, courage, integrity and compassion.
The previously listed policies exist to promote positive, responsible, and ethical use of technology by students. If a situation arises that is not specifically covered in these policies, a student is expected to apply the Honor Code and the Values Statement. If in doubt, the students should seek the advice of a teacher or advisor.
The School works very hard to keep parents informed and the lines of communication open. Parent concerns regarding individual students should be directed first to the appropriate teacher, every effort will be made to solve any issue. In an effort to conserve and in keeping with our "tag it green" approach we limit paper communication when possible and send email notices every Tuesday. If you find that you are not receiving these notices or would like to change your email, please contact the School's Registrar's Office. We do not want you to miss any important information communicated. For regularly updated news and information, including photos and videos of events, visit our website.
Please note that neither parents nor outside interests are permitted to distribute or display any publication, announcement, advertisement, or other written or printed matter on any Bolles campus. This policy is intended to protect our families from receiving unwanted and/or unauthorized materials.
In the event of any emergency that might result in closing the School or canceling classes, official news will be broadcast immediately utilizing the global emergency phone system. In addition, depending on power supply and access, global emails will be sent to all parents, information will be posted to the Bolles website and on the voice mail on the main school line (904-733-9292), as well as through local media outlets. Decisions regarding School closure because of inclement weather will be made by 6 a.m. when possible.
Food, Drink, and Gum
Food and drink are not permitted in classrooms, computer labs, McGehee Auditorium or the Swisher Library. The chewing of gum is also not allowed on campus. In addition, paper products such as cups, plates, and napkins may not be removed from either the cafeteria or canteen.
Allergy Management Guidelines
The prevalence of severe allergies in the school setting is rising and can be life threatening. Using a multidisciplinary approach to care can minimize the risk of accidental exposure. This team collaboration between parents, physicians and key staff members will help to provide a safer educational environment for students with severe allergies.
Responsibilities of the Parent:
Parents of students with severe allergies are at the center of developing a successful plan that works for their child.
- Empower the student. Educate your child about:
- Their allergens and symptoms of anaphylaxis
- Importance of hand washing before and after eating
- Strategies to avoid allergens (i.e. not sharing food, moving away from people eating the allergen, putting down a barrier at the lunch table etc.)
- How and when to tell an adult that they are having an allergy related problem
- Annual Forms:
- Complete online emergency health information
- Meet with your physician to create an Allergy Action Plan. This needs to be submitted annually before the start of school.
- Medications: (School Day, After School Activities, Athletics)
- Provide emergency medications prescribed by your child’s health care provider BEFORE the first day of school. For Athletics, the trainers will need them prior to the first practice. Allergy Action Plan must accompany all emergency medications.
- If your child participates in any after school activities, an additional EpiPen will need to be provided.
- Check expiration of medication before bringing to school and keep up-to-date.
- Medication provided by parents will be carried on field trips and available during the school day. Stock EpiPens DO NOT travel on field trips.
- If the student self carries their EpiPen, the student/parent is responsible for making sure that the student has it for field trips, athletic and after school activities.
- Contact to be made before the start of school:
- School Nurse: Collaborate with the school nurse to help implement the emergency plan in the school.
- Athletic Trainers: Before first athletic practice.
- During the course of the school year, please communicate any changes in your child’s health or medication to the school nurse.
The goal is for the student to be empowered to manage his/her severe allergy based on the developmental level of the student.
- Student will be responsible by:
- Not sharing food.
- Reading posted allergen labels and warning signs, if age appropriate.
- Not eating foods with unknown ingredients or known to contain an allergen.
- Being aware of the allergen exposure risks (cafeteria, buses, playground etc.)
- Washing hands before and after eating.
- Advocating for themselves. Notifying an adult as soon as exposure and/or symptoms occur.
- Notifying an adult of any unkindness related to the allergy.
- Collaborate with parent and physician to ensure an Allergy Action Plan in place.
- Communicate Allergy Action Plan to teachers and key staff members.
- Work with parents, teachers, and other school staff to make the classroom atmosphere as safe as possible.
- Stock EpiPens will NOT be taken on field trips. Only student specific medications. All staff members will be trained annually on the use of Epi-pens. Magnus 911 cards will be issued to staff for field trips.
- Provide daily management and emergency assistance according to the Allergy Action Plan.
- Help to remind parents when medications are getting ready to expire.
- Communicate any changes in student’s condition and plan of care to key staff members.
- Have information on student’s allergy needs available for substitute clinicians and faculty
- Work with parents, school nurse, and other school staff to make the classroom atmosphere as safe as possible.
- Avoid the use of identified allergens in class projects and experiments. Class materials may be modified as needed. If an allergen is being used, parent must be notified.
- Use non-food items for prizes, gifts and rewards whenever possible. Parents will be notified at least 2 days in advance when food is being brought into a LS classroom for parties so that alternate treats can be made available.
- Have information on student’s allergy needs available for substitute teachers.
- Encourage hand washing before and after eating. Hand sanitizer is not effective on preventing contamination from food allergens.
- Participate in EpiPen administration training annually.
- Have rapid access to Epinephrine. If an anaphylactic reaction is expected, be prepared to take immediate action.
- Alert school nurse if they learn of a change in a student’s allergy.
- All coaches should be provided with allergy information for their participants. Any after school incidences (athletic games and practices) should be given to the Dean’s Office and School Nurse so that school personnel can be advised the next day.
- Tree Nut and Peanut containing foods are prepared in a designated area that is clearly marked to avoid any risk of cross contamination.
- All utensils, cutting boards, pans, aprons that come in contact with nuts and tree nuts in this area are washed and sanitized separately and clearly marked as being for the production of foods containing these allergens.
- Foods containing allergens are clearly marked in the dining line.
- All foods sold in the snack bar/café, containing allergens will be individually wrapped and marked accordingly.
- Made without gluten containing ingredient options are offered.
- All food service staff is trained annually in the proper techniques regarding allergens.
- Parents wishing to meet with food service personnel or for more specific information on how specific allergens are managed by our food service provider are asked to contact the Director of Dining Services at 904-256-5072.
- Ensure staff are trained in CPR and First Aid
- Ensure staff completes annual training on EpiPen and severe allergies.
Skateboards, Skates, Hoverboards, Scooters, etc.
Skates, skateboards, scooters or other such devices are prohibited on any of the Bolles campuses. This policy is in effect regardless of the time and includes every day of the year, not just school days. Effective January 6, 2016 and until further notice, self-balancing scooters, more popularly known as hoverboards, will not be permitted on any campus or in any Bolles School building. This action is being taken because of recent concerns by the Consumer Product Safety Commission and the potential impact these devices may have on campus safety. Hoverboards include self-balancing scooters, battery operated scooters and hands-free segways. A statement from the U.S. CPSC Chairman on the safety of hoverboards may be found here.
The Bolles School maintains a policy prohibiting harassment of students for any reason, including but not limited to, that based upon race, color, gender, sexuality, religion, national origin, age, or handicap by students, faculty, or any individuals associated with The Bolles School. Harassment in violation of this policy has the effect of unreasonably interfering with a student's school environment or creating an intimidating, hostile, or offensive learning environment.
Harassment may be physical, emotional, or sexual and may be delivered through teasing and/or bullying. Any activity that fosters or can be interpreted as hazing or verbal harassment either person-to-person or via communication venues will not be tolerated. Such conduct is defined as any behavior that creates an environment that limits a student's ability to participate in or benefit from the educational program.
Sexual harassment involves unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of sexual nature. Sexual harassment may also come in the form of physical or emotional harassment and may be delivered through teasing, bullying, etc. These behaviors may include, but are not limited to, the following if they are unwelcome to any individual exposed to the behavior:
- Using positions of authority to promise, directly or indirectly, the individual a reward, if the individual complies with a sexually oriented request.
- Using positions of authority to deny, directly or indirectly, an individual scholastic or athletic related opportunity, if the individual refuses to comply with a sexually oriented request.
- Using threats, directly or indirectly, to coerce compliance with a sexually oriented request.
- Engaging in sexually suggestive physical contact or touching another individual in a way that is unwelcome.
- Engaging in indecent exposure.
- Making sexual or romantic advances towards an individual and persisting despite the rejection of the advances.
- Making repeated and unwanted sexual jokes or innuendoes.
- Making graphic commentary about an individual's body, sexual prowess, or sexual deficiencies.
- Unwanted sexual actions such as leering, whistling, or prolonged staring at private body parts.
- Displaying inappropriate sexually suggestive objects or pictures at school or during school functions.
Sexual harassment can involve males or females being harassed by members of either sex. Romantic or sexual relationships between any employee of The Bolles School and a student are strictly prohibited and will result in disciplinary action. This includes temporary students or individuals for whom The Bolles School is providing an organized service such as after-school programs or summer camps.
The Bolles School strongly encourages students who believe they are being harassed, or who believe that another student is being harassed, in violation of this policy to promptly notify his or her parents and any one of the following individuals:
- Katie Cussen, Director of Counseling Services
- John Newman or Allison Denmark, The Deans' Office
- Nancy Greene, Chief Finance and Operations Officer
- Lisa Kemph, Chief Human Resources Officer
- Tyler Hodges, Associate Head of School
- Moya Marks, Head of Upper School
- Student's advisor
Reporting of complaints or concerns should be made promptly so that rapid and constructive action can be taken. Therefore, while no fixed reporting period has been established, early reporting and intervention has proven to be the most effective method of resolving actual or perceived incidents of harassment. Any reported allegations of harassment will be investigated promptly. The investigation may include individual interviews with the complaining individual, the person accused of harassment and, where necessary, with individuals who may have observed the alleged conduct or may have relevant knowledge. The complaint, investigation, and resolution will be handled with sensitivity, and confidentiality will be maintained to the maximum extent practical and appropriate under the circumstances.
Misconduct constituting harassment will be dealt with appropriately. If an investigation results in a finding that this policy has been violated, appropriate disciplinary action will be taken. The discipline for serious or repeat violations is expulsion. If the complaining party is not satisfied with the resolution of his or her complaint of harassment, the complaining party may file a written appeal with the president.
The Bolles School will not tolerate retaliation against an individual for reporting harassment or assisting in providing information relevant to a claim of harassment. Retaliation is a serious violation of this policy and will be treated with the same strict discipline as would the act of harassment. Acts of retaliation should be reported immediately in accordance with the reporting procedure and will be promptly investigated.
Although we encourage students to participate in School-related athletics, clubs, associations, organizations and other groups, the School prohibits all forms of hazing. Hazing refers to any activity expected of a student to join or to continue membership or participation in any group where the activity produces or could be expected to produce mental, emotional or physical discomfort, humiliation, embarrassment, harassment, or ridicule to the student, regardless of the student's willingness to participate. Hazing activities include, but are not limited to, acts of personal servitude (i.e., forced labor or service), sleep deprivation, restrictions on personal hygiene, yelling, swearing, insulting or demeaning verbal abuse, being forced to wear embarrassing or humiliating attire, consumption of vile or other non-food substances, consumption of alcohol, smearing of skin with vile substances, brandings, writing or marking on one's skin or clothes, physical beatings, paddling or other physical abuse, performing sexual simulation or sexual acts, stunts or dares that could result in physical injury or harm to a person's mental, emotional or social well-being, any act in violation of the law or School policy, and any other activity that could fall within the definition of hazing. If you think a particular activity could possibly be hazing, then it probably is. If you are not sure, then you need to contact a member of the Deans' Office, the Associate Head of School or the Head of Upper School, and ask.
A student or employee of the school violates this policy whenever he or she engages, assists, allows, or attempts to engage or assist in the planning or committing of any hazing activity, whether on or off School property. Each student or employee is also responsible for immediately reporting any hazing activity or plans for any hazing activity a member of the Deans' Office, the Associate Head of School or the Head of Upper School. The failure to make such a report is also a violation of this policy.
When the School administration becomes aware of any actual or planned hazing activity, the situation will be promptly investigated. Any student or employee found to have violated this policy will be subject to disciplinary action, including dismissal from the School for serious violations. No adverse action will be taken against any person who makes a good faith report of suspected hazing activity.
To ensure a safe campus environment for all students, guests and personnel, The Bolles School has the authority to search and confiscate any item(s) that may pose a danger to others. If a personal search is necessary, it will be performed in a manner that is respectful of the norms of decency and the emotional maturity of the student. The student's parent will be notified of the search as soon as reasonably possible.
The Head of School and authorized staff members may search, using any methods determined to be effective and reasonable by the Head of School, a student's pockets, purse, backpack, gym bag, or other personal property; student lockers, desks, or other School property; or student automobiles. No student may possess any illegal substance, object, or contraband that constitutes a threat to the health, safety, or welfare of any person or persons on School property. Contraband includes any substance or materials prohibited by School policy or state or federal law, including but not limited to controlled substances, drugs, alcoholic beverages, tobacco products, guns, knives, weapons, or incendiary devices. All items deemed to be illegal, illicit, disruptive, or a general nuisance to the educational process will be taken by staff. Storage, return, or the destruction of such items shall be at the discretion of the Head of School or the Head's designated agent. The cooperation of all students, parents, personnel, and guests will help ensure a safe environment for our children.
Messages and Telephone Use
1. Messages to students during the school day are discouraged because they interrupt classes. Should it be absolutely necessary for a parent to reach a student, please call the Office of the Dean of Students, (904-256-5040), and the message will be delivered as soon as possible.
2. Deliveries of gifts, flowers, and balloon bouquets are strongly discouraged. This practice is inconsistent with a good academic environment.
3. Students needing to contact their parents during the academic day are encouraged to use the courtesy phones that are available and located in the Ulmer Courtyard and on the second floor of the Bent Student Center.
Penalties, Suspensions, Expulsions
Since the Bolles student represents the School at all times, both on and off-campus, it should be understood that conduct which brings discredit to the student, his/her family, or the reputation of the School and its community may result in disciplinary action by the School.
Disciplinary measures described below should serve as a reminder to the offender that he or she has violated a School rule and should help to correct the behavior. The levels of disciplinary action relate directly to either the seriousness of the offense or the repetitiveness of it.
1. Demerit: A penalty given for minor infractions such as dress code violations, excessive tardiness, and gum chewing. Multiple demerits may be given for more serious offenses such as inappropriate language, class disruption, and unauthorized absence. Demerits accumulated during the last two weeks of the school year may result in an immediate Saturday session or an in-school suspension.
2. Saturday Session: A Saturday session may be assigned to students who fail to follow the rules and expectations of the School. The Deans' Office, Honor Court, or Disciplinary Committee can assign this consequence for inappropriate actions. These workdays are held on designated Saturdays from 8 a.m. to 11 a.m.
3. Suspensions: In cases that involve serious offenses, a suspension of up to five days may be imposed. A suspension will also be imposed for the significant accumulation of demerits over the course of the school year, as follows: a one-day suspension for the accumulation of 20 demerits, followed by a two-day suspension if the total reaches 25 demerits. If a student accumulates 30 demerits, he or she shall appear before the Disciplinary Committee for its consideration of the facts and recommendation of consequences, including a recommendation of expulsion, if the facts so warrant it.
4. Expulsion is defined as "the permanent removal from School resulting from serious or numerous infraction(s)." Recommendations for expulsion may come from the Honor Court, the Disciplinary Committee or members of the administration. The President makes the final decision regarding expulsions and any appeal should be directed to that office.
5. Referral to the Disciplinary Committee: For severe infractions, accumulated demerits, or repeated unacceptable behavior, the student may be referred to the Disciplinary Committee and recommendations for action made by the committee to the President.
6. For Honor Code violations, the Honor Council will make the decision as to the punishment, with the Deans' Office administering the penalties. Any appeals shall be directed to the Associate Head of School, except that a recommendation for expulsion is automatically referred to the Head of School.
Public Display of Affection
The halls, classrooms, and other public areas of the School are not appropriate for public displays of affection. Guests, students, or faculty frequently travel these areas, and they should be able to do so without embarrassment. Friendship is encouraged, while public romance and physical expressions of mutual attraction (including hugging and hand-holding) are prohibited.
School Property and Facilities
The neatness and cleanliness of the dining commons, classrooms, bathrooms, hallways, patio, and all other areas of the School are the responsibility of The Bolles School students and staff. To help promote a clean campus, the student decoration of lockers is not permitted at any time. Students and clubs wanting to display posters, flyers, etc. must also receive permission from the Director of Student Activities and use the designated bulletin boards when displaying information. Students observed littering or defacing School property will be subject to disciplinary action. Students will be expected to pay for any damage they cause. Unintentional damage shall be reported to the Deans' Office immediately.
Tobacco, Alcohol, and Other Controlled Substances
1. Smoking is not permitted anywhere on campus during the academic day or at School-sponsored functions.
2. Student possession or consumption of alcoholic beverages of any kind is prohibited by the School and by State laws.
3. The possession, sale, use, or exchange of illegal drugs is prohibited by the School and by the State.
4. The abuse of prescribed, legal, over-the-counter medications or herbal remedies is also prohibited.
5. Violation of any of the above rules will result in disciplinary action that may include probation, suspension, or expulsion from the School.
6. The faculty, administration, and Board of Trustees recognize that students' poor judgment may lead to abuse of these substances. It is our intention to educate students regarding the dangers that these substances present. The faculty and administration will seek to identify students in the School community whose actions indicate that they may be using drugs or alcohol. Where evidence exists that a student may be involved, his/her parents will be apprised of our concern and urged to seek professional help. In those instances where student behavior strongly indicates drug or alcohol use, the administration may require professional intervention and subsequent treatment, if indicated, in order for the student to continue enrollment at the School.
A major concern of the School is the safety of the students while on campus and traveling to and from campus. Traffic signs and speed bumps have been installed so that there can be maximum safety and convenience for all concerned. Additional regulations are necessary in order to accommodate the number of vehicles that use the campus each day. Carpools are suggested and encouraged in order that the number of cars on campus can be reduced.
Student-Driven Car Parking
1. Car registration
All seniors who register with the Deans' Office by filling out a Student Parking Application during their specified registration period will be assigned a specific parking space for next year. Juniors who register with the Deans' Office by filling out a Student Parking Application during their specified registration period will be assigned to a specific parking space as long as space remains available. Permits will be issued to juniors according to the order in which they are drawn out of the lottery with priority going to those juniors with certified carpools. Seniors and juniors who do not return their Student Parking Application during their specified times are not guaranteed a permit. Parking space assignments for the next school year and parking permits will be issued from the Bolles Campus Store after August 17. A registration fee of $100 for a space in Lots A, C, or D and $50 for Lot F will be charged for the initial permit.
Students driving three or more other students to school will receive preference over the lottery. Parents of students riding in the carpool must notify the Deans' Office in writing prior to the first day of school. It is an Honor Court offense to falsify carpool information.
a. All students must park in the space to which they have been assigned. The use of an assigned space is not transferable.
b. Entry to each parking lot will be monitored each morning. To gain entrance to the lot assigned, a student must display the color-coded parking permit on the lower, inside corner of the front windshield of the vehicle. The Deans' Office, prior to the beginning of each academic year, will issue these permits.
c. The traffic lanes nearest to Schultz Hall are considered fire lanes. No parking is permitted in the fire lanes during the day. These lanes may be barricaded during the academic day.
d. All faculty parking areas have assigned spaces and are not available for student parking during the academic day.
e. All cars parking on campus must be registered with the Deans' Office and must park in their assigned lots or spaces.
f. Unregistered cars or cars improperly parked on campus may result in the forfeiture of any present or future parking privileges by the driver.
g. Student cars are not to be used as lockers. Students are not allowed in the parking lots during the school day, with the exception of seniors who have open campus privileges.
h. Student cars that have not been assigned to a lot must park off-campus on San Jose Boulevard. Students going to these cars during the day are considered to be off campus illegally.
i. Students are not permitted to park on the residential streets next to campus. This could result in the student's forfeiture of any present or future campus parking privileges.
j. For the safety of our lower school students, there should be no student-driven automobiles on the Whitehurst Campus during the school day. This could result in the permanent forfeiture of the student's campus parking privileges.
k. Students are encouraged not to park along the east side of San Jose Boulevard, especially in front of the San Jose Episcopal Day School.
l. Students parking in Lots A and C should use the designated crosswalks when walking on to or leaving the main campus each day.
4. Parking and Driving Violations
a. The Deans' Office will handle parking and driving violations.
b. Violations will be handled as follows:
1. Student Pick-up/Drop-off
Students who are driven to school should be dropped off and picked up on the west side of the island which runs parallel to Schultz Hall. For safety reasons please do not drop off passengers in the faculty lot (Lot B), in the senior student lot (Lot C) or in the area next to the Campus Store (lot D). Additional traffic in this area can cause teachers to be delayed in going to class and meetings.
2. Visitor/Guest Parking
Because all other spaces are assigned, parents wishing to visit campus are encouraged to park in the designated diagonal spaces located in Lot C, directly in front of Schultz Hall. If these are unavailable, parents are welcome to park in the Special Events area. All other spaces are assigned to Bolles faculty, staff, and students.
3. Special Events parking
The Special Events parking lot is located next to Skinner-Barco Stadium and between Cain Gym and the Lobrano Pool. This area is reserved for parents and friends attending functions and meetings on campus during the academic day.
Bolles has established rules for bus conduct. These regulations will be given to each rider at the beginning of the school year. They are an extension of our code of conduct and violations are reported to the division heads. Repeated violations may result in the offender not being permitted to continue riding the bus. When school transportation is provided for any school-sponsored activity, sporting event, field trip, etc., students are required to use the transportation provided by the School. If some extenuating circumstance necessitates that a student be transported to or from an activity where school-sponsored transportation is provided, the student will only be allowed to be transported by his/her parent(s). In such a case, the parent(s) must notify the coach or sponsor at least a day in advance and they must pick the student up in person. Such arrangements should also be pre-approved by the athletic director, activities director, or sponsor. Students are not allowed to ride with other students or parents other than their own when School transportation is provided.
Student Two-Wheel Vehicles
1. The riders of two-wheel vehicles are expected to enter and leave the campus in an orderly manner, obeying traffic rules.
2. Individuals should not request special permission from teachers, but must follow the procedure outlined above.
Bolles takes great pride in the attractiveness of our campus, and we welcome those who wish to visit the School; however, considerations of safety make it necessary to maintain strict procedures regarding student visitors. In those cases in which a visitor is a prospective Bolles student, an appointment should be made through the Admission Office. When a current student wishes to have a guest for any other reason, permission must be obtained at least one week in advance through the Deans' Office. In order to protect the integrity of the academic day, unannounced visitors must report to the Deans' Office immediately upon arrival on campus and may not attend classes or other school activities unless authorized to do so.
UPPER SCHOOL DRESS CODE
The Bolles Upper School dress code FOUND HERE is designed to help create an environment conducive to learning. All students should dress in good taste in a mode reflective of the Bolles tradition and philosophy. Therefore, clothing and hairstyles that create a distraction are not allowed. In addition, all students are to remain dressed appropriately while on campus during the school day (8 a.m. to 3:45 p.m.).