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Student-Parent Handbooks

These Student-Parent Handbooks were developed to answer many of the commonly asked questions students and parents may have during the school year. Because the Handbooks contain information about student rights and responsibilities, parents and students are responsible for knowing the content. Please take the time to become familiar with the following information.

The School reserves the right to interpret the content of these Handbooks, including the rules and regulations governing the academic and non-academic conduct of students. The Handbooks are not contracts, nor are they intended to be so construed. The School reserves the right to modify and/or amend the content of the Handbooks at any time during the year. If you have any questions about the Handbook or any of its policies, please contact your campus Head.

Ponte Vedra Beach Campus

Lower School Ponte Vedra Beach Campus

ABOUT OUR SCHOOL

Values Statement

The Bolles Community strives to reflect in each of our lives respect for the individual. We embrace this philosophy and teach our students that a civilized culture (all that is truly great in human life – in art, in music, in literature, in science, and in technology) represents the achievements of honest, thoughtful, and often highly learned individuals. The sharing of ideas, ideals, and accomplishments with one another brings mutual respect and often mutual advantage. The success of such people develops highly desirable personal values such as generosity, honesty, hard work, sharing attitudes, high ethical standards, and pride in community.These values reflect our philosophy of moral growth:
  • Respect for the property and opinions of others
  • Responsibility for our actions
  • Hard Work to achieve mental and physical excellence
  • Concern for Others, especially for those less fortunate
  • Pride in our community

Our Lower School Motto is recited each morning:
“I promise to show respect for myself and others and to be responsible for my actions, my words, and my work.”

THE BOLLES WAY: Pursuing excellence through courage, integrity, and compassion.

Honor Code

The Honor System is based upon, but not limited to, our Honor Code that states: "I will maintain my self-respect and respect others. I will not lie, cheat, steal or tolerate those who do." Violation of the Honor Code can be grounds for dismissal from the School.

Non-Discriminatory Statement

NOTICE OF NON-DISCRIMINATORY POLICY AS TO STUDENTS: The Bolles School admits students of any race, color, gender and ethnic origin to all the rights, privileges, programs and activities generally available to students at the School. It does not discriminate in administering educational policies or other school programs. This School is authorized under Federal law to enroll non-immigrant students.

ACADEMIC GUIDELINES AND PROCEDURES

Attendance Policies

Students are expected to be at school every day and to report to their classes on time (8:15 a.m.). Frequent absences and tardiness seriously affect academic progress and is disruptive to the teaching environment. The school requests that parents and students thoughtfully consider the effects of any absence other than one of a medical or family emergency. Families are discouraged from taking students out of school prior to a school break. Absences for vacations will be considered unexcused. Whenever possible, regularly scheduled medical appointments should be made after school hours. Students with excessive absences, excused or unexcused, may be denied re-enrollment or promotion.

When your child is unable to come to school or will arrive after 8:15 a.m., please call the Lower school Office by 9 a.m. at (904) 285-4658. Cooperating with this procedure will save many unnecessary time-consuming calls by the office.

Absences for vacation or travel are strongly discouraged. Should there be such absences, please notify the school principal and classroom teacher at least one week in advance to allow for preparation of homework material.

Student Illness

Students who are ill or who are suspected of having a communicable disease must be removed from the classroom according to school policy. To prevent the spread of infection through direct contamination (coughing, sneezing, talking, sharing articles, etc.), students must be asymptomatic before returning to school. In other words, students must have no fever, vomiting, etc. for 24 hours prior to their return to school, or have a physician's note stating that the student is not contagious and/or is under treatment.

A student who is ill should be checked out through the main office. Teachers will be informed of students dismissed for illness.

Please note that a student may not return to school less than 24 hours after being sent home for illness.

Curriculum

Our curriculum provides the basic intellectual and academic tools necessary for success in our Middle and Upper Schools. Lifelong learning skills are also shared and encouraged with the children.

Dismissal and Daily Schedule

Pre-Kindergarten children meet daily from 8:15 a.m. until 12 p.m. Kindergarten children meet daily from 8:15 a.m. until 2 p.m. Grades 1-2 meet daily from 8:15 a.m. until 3 p.m., and Grades 3-5 meet daily from 8:15 a.m. until 3:15 p.m. Children not picked up by 12:10, 2:10, 3:10 and 3:20 p.m. respectively, will be sent to the Extended Day Program and appropriate charges will be billed to your school account.

To ensure your child’s safe and prompt departure from and arrival to school, please adhere to the following procedure:

1. Utilize the entrance roadway and circular drive provided, for a smooth and safe arrival and dismissal for all grade levels. Specific drop-off and pick-up locations are indicated on the arrival and dismissal information flyer. Children should exit and enter only from the right side of the vehicles. Faculty and staff will assist. Cars should not be parked and left unattended during peak hours in the morning and afternoon. Visitors to the School Office should park in the parking lot.

2. Children should proceed immediately to their classrooms when dropped off. All children arriving prior to 8 a.m. should join the Extended Day Program in the Library.

3. Fire Department regulations require parents to remain with their cars at dismissal time and maintain a single line only.

4. Children participating in the After-School Advantage Program should be picked up on time at the circular drive. Children enrolled in Extended Day will be escorted back to that program.

5. All roadways in the immediate area of the campus are heavily traveled and caution is urged at all times. No children should be picked up or dropped off in the parking area.

Please do not use arrival or dismissal time for parent conferences. Your wait may be lengthy the first week of school; however, we appreciate your patience and cooperation in the safe dismissal and arrival of all children. We highly discourage use of cellphones when driving on campus.

Extra Help

Classroom teachers will often ask children to arrive at school early for extra help in a specific subject area. We hope that all parents will be able to provide the necessary support and transportation.

TUTORING
Tutoring outside normal classroom and extra help arrangements should be viewed as a temporary measure designed to address a specific situation, not as a long term substitute for appropriate course placement or responsible student effort. If the services of a tutor are deemed necessary, professional considerations do not allow Bolles faculty to receive extra compensation to tutor students who are currently enrolled in their class, nor should teachers be expected to offer tutoring during the school day. Non-Bolles tutors may not tutor Bolles students on campus without prior permission from the Campus Head. Any approved tutors must complete the appropriate pre-employment requirements through the Human Resources Office.

Of primary importance is close communication among parents, student, teachers and tutors. Students benefit most from extra help if it is consistent with the expectations and standards of their regular courses. It is vital, therefore, that a Bolles teacher be made aware that his or her student is being tutored outside of class.

Grades

Grades reflect the skills a child gradually develops to become a student. These include self discipline, learning to study, responsibility, ability to question and reason, and comprehension. Please do not let your child’s grades reflect your ability as a parent. Parents should give support, direction, and concern to their young students; however, a “finished-for-them” project or assignment is not productive and frustrates a teacher’s attempt to pinpoint specific difficulties a student may have.

Children in Grades 1-5 are graded on the following scale:
90-100 (A), 80-89 (B), 70-79 (C), 60-69 (D), 0-59 (F). Homework or assignments that are turned in late will have the grade lowered at least one letter grade at the discretion of the classroom teacher. Homework referrals will be brought home by the children when work is not turned in or not completed or when a child is not prepared for class.

Positive reinforcement and review of papers with the children is a daily exercise in the classroom and is perhaps more important than any letter grade. Children in Grades Pre-K –5 will bring home papers on Monday for parents to review. Please note that not all papers are graded; many are simply checked as complete or incomplete and many are reviewed only with the children.

Homework

Homework presents an opportunity for the teacher to reinforce or review material covered during the day. Assessments in the form of tests, quizzes, and projects are also part of the homework process. Children should be encouraged to do their homework at a regular time and in a place free of distractions. Please assist your child as needed in organizing his/her time to complete assignments and to prepare for periodic tests, quizzes, and projects.

Children in Grade 1 should expect approximately ten minutes of homework on Monday – Thursday night. The amount of the work increases by ten minutes for each grade culminating with fifty minutes nightly in Grade 5. Homework is not assigned on weekends or during vacations; however, reading, journal writing, and academic review are encouraged. Occasionally long-term projects will require additional time or appropriate planning.

A daily study period is available for students in Grade 1 – 5 enrolled in the Extended Day Program. As staff has responsibility for a large number of children at extended day, it is suggested that parents review completed assignments with their children.

Parents are asked to communicate closely with their child’s classroom teacher anytime assigned homework appears excessive or particularly challenging for their child.

Reports and Conferences

Parent conferences are held in the fall. However, faculty are available at any time during the year for additional conferences. Dismissal or arrival time, Open House evenings, and field trips are not appropriate times for an individual conference. Progress Reports are issued in January and June for Pre-Kindergarten. Progress Reports for students in Kindergarten through Grade 5 are issued quarterly.

Student Information Form

Please make sure to complete all forms through Magnus Health that are requested. A link is provided in the Parent Portal. It is imperative for our records to be as complete as possible on each child. Please include all emergency numbers, as well as cell phone numbers, and remember to notify the Lower School Office immediately if any information changes during the school year.

Testing

Group testing of students is designed to assess individual strengths and weaknesses and to evaluate our curriculum and objectives. Students in Grades 3-5 are given the Comprehensive Testing Program 4. These tests are administered in the spring. The School has limited capability to provide individual intellectual assessments. In cases where the classroom teacher and School principal feel an outside referral for testing is necessary, parents are expected to make arrangements and pay for these services. The School will be more than willing to assist in finding and recommending qualified diagnosticians and will participate in follow-up conferences once the diagnosis is complete. It is hoped that parents would always share test results with the School.

SOCIAL GUIDELINES AND EXPECTATIONS

Computer and Systems Usage Policy

The Bolles School computer network (including all School computer equipment and Internet access through school equipment, and personal network files of Bolles students, faculty, and staff) is provided for students to conduct research, to learn about computers, to facilitate learning, and to communicate with others. Access to network services is given to students who agree to act in a considerate and responsible manner. Access is a privilege, not a right, and access entails responsibility on the part of all network users.

The Bolles School has in place an Honor Code and a Values Statement, which apply to all areas of school life, including the use of school and/or personal computers and devices. Both the Honor Code and the Values Statement are displayed prominently on campus and are explained in this book.

The Bolles School policies as regards specific school computer and device usage are as follows:
1. Unauthorized access, alteration, and/or sharing of others' accounts, digital messages, and files is prohibited.
2. A school network account password is considered to be the personal property of the user and may not be used by another. It is also a violation to give your password to another student for any reason without authoritative supervision.
3. Attempting to subvert network security, to impair functionality of the network, or to bypass restrictions set by the administrators is prohibited. This includes, but is not limited to:

  • Altering the system settings, system files, or programs on a school computer or device in any way without the permission of the network administrator.
  • Purposely uploading or downloading viruses
  • Downloading or uploading programs that can be used as hacking tools
  • Tampering with digital equipment or data infrastructure components.

Assisting others in violating these rules is also considered unacceptable behavior.

4. Unlawful use or distribution of information is prohibited. This includes copyright violations such as software piracy as well as plagiarism. The network is a valid academic resource and use thereof is governed by the same rules as library resources. This includes the Internet. All information obtained through the Internet and other computer research tools must be cited when used in a student's work. Information gained from a web site is the same as information found in print resources. Students should see their classroom teacher for help in the proper methods of citing copyright-protected resources.

5. Using the network for commercial purposes or promoting illegal activities is prohibited.
This includes, but is not limited to:

  • Uploading, downloading, or sharing of illegal or pornographic material
  • Uploading, downloading, or sharing of copyrighted materials such as music, movies, and books
  • Duplicating copyrighted materials with the intention to sell
  • Sending threatening or harassing digital messages
  • Use of profanity and other similar activities.

6. Before downloading files or programs from the Internet to a school computer or device, students should check with the teacher or lab supervisor. Students understand the right to use any electronic or mobile devices (“Device") at The Bolles School is a privilege and that in using my Device(s) I am, at all times, required to strictly abide by School values, policies and conditions.

The Bolles School policies as regards to allowed or required usage of personal electronic or mobile devices will be based on the following:
1. Students understand that their Device(s) is/are intended for academic purposes and that teachers will determine the level of access to and usage of any Device(s) in their classes.
2. Students will use their Device(s) in accordance with The Bolles School Honor Code Value System.
3. Students understand that any unauthorized recording, the unauthorized taking of pictures or the unauthorized taking of videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
4. Students further understand that the unauthorized distribution or posting of any audio recordings, pictures or videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
5. Students are solely responsible for protecting and securing their Device(s) including, but not limited to, against theft, damage, loss and all the other unforeseeable misfortunes which could occur.
6. Students are responsible for maintaining their Device(s), including, but not limited to, maintaining device updates, virus protection and a charged battery throughout the academic day.
7. Students realize it is a privilege to use their Device(s) on campus and at School-sponsored events. School personnel may confiscate their Device(s) if there is a reason to believe that School policies or regulations have been violated. If a violation has occurred, depending on the gravity of the offense, the Device(s) will either be returned to the student or to his/her parent/guardian at the end of the day or at the end of the School-sponsored event.

The previously listed policies exist to promote positive, responsible, and ethical use of technology by students. If a situation arises that is not specifically covered in these policies, a student is expected to apply the Honor Code and the Values Statement. If in doubt, the student should seek the advice of a teacher or advisor.

Child Abuse Reporting

School teachers and other personnel are mandatory reporters under the Florida child abuse reporting laws. Please understand that we must take our obligations seriously and if we assess that a situation requires it, we will make a report to child abuse authorities of situations that we reasonably suspect constitute abuse, neglect, or abandonment. Depending on the circumstances, we may not be able to communicate with parents about the report until authorized by child abuse authorities to do so. We ask for your understanding as we do our best to protect the children under our care.

Bullying and Harassment

Expectations Regarding Mutual Respect and Appropriate Conduct:
Bolles students and teachers are not allowed to tease, bother or embarrass anyone because of differences in looks, color, beliefs, size, abilities, gender or home country. Teasing or embarrassing a student can keep that student from being able to learn and can cause much harm to the student by making him or her afraid of being at school or attending school activities.

Some teasing, with improper language or touching, may be embarrassing to the opposite sex. For example, boys teasing girls or girls teasing boys with improper language or touching is not appropriate. This is called sexual harassment and is not allowed. Adults are not allowed to do this either. Anyone seen acting improperly in these ways should be reported. Report this behavior to a parent, teacher, or someone working in the School office. The Bolles School wants to help stop any behaviors that make a student feel uncomfortable or sad.

Whether we attend Bolles as students, or are employed by the School, there are reasonable expectations governing our conduct designed to help ensure that all in our community are treated with the respect mentioned prominently in our Values Statement, so that each student here is allowed the same opportunity to achieve success without bullying, insult, threat, or harassment. These expectations apply to all forms of conduct and communications, whether physical, verbal, written, or electronic that are consistent with the values set forth above and which go to the very core of this School.

Only those students willing to show respect for their fellow members of our community belong at Bolles. Students who choose to ignore this policy can expect significant consequences, including the possibility of suspension or expulsion from the School for particularly serious or repeated disregard of this critically important principle.

Please remember the Lower School Motto “I promise to show respect for myself and others and to be responsible for my actions, my words, and my work."

Skates, Skateboards, Hoverboards, Scooters, Etc.

Skates, skateboards, scooters or other such devices are prohibited on any of the Bolles campuses. This policy is in effect regardless of the time and includes every day of the year, not just school days. Effective January 6, 2016 and until further notice, self-balancing scooters, more popularly known as hoverboards, will not be permitted on any campus or in any Bolles School building. This action is being taken because of recent concerns by the Consumer Product Safety Commission and the potential impact these devices may have on campus safety. Hoverboards include self-balancing scooters, battery operated scooters and hands-free segways. A statement from the U.S. CPSC Chairman on the safety of hoverboards may be found here.

Lower School Prescribed Dress Code

Lower school prescribed dress and personal appearance should be clean, healthy, and appropriate and reflect a standard of excellence. There may be occasions when the dress code will be relaxed to accommodate special events. "Regulation" means that the clothing is prescribed and must be purchased at Bolles' approved uniform provider, Lands' End.

Prescribed Dress — Lower School Boys
*ALL STUDENTS ARE REQUIRED TO HAVE AN ORANGE POLO SHIRT FOR FIELD TRIPS.
*TROUSERS: Regulation khaki or navy
*SHORTS: Regulation khaki or navy
*OXFORD SHIRTS: Regulation white or French blue or blue pinstripe with button down collar, long or short sleeves with Bolles logo
*POLO SHIRTS: Regulation polo shirts with Bolles logo in orange, cobalt and white
TURTLENECKS: Solid cobalt, white or orange turtlenecks
SWEATERS: Solid color cardigan, V-neck, or crew neck sweaters or sweater vest of cobalt blue, white or grey
SWEATSHIRTS: Any Bolles sweatshirt
JACKETS AND COATS: Items of students' own choice: free of logos, words, advertising, etc., & reflect good taste (no denim)
SOCKS: Solid white or navy socks
SHOES: As the children are involved in outside play daily, footwear should be a closed toe, supportive tie or buckle rubber soled shoe. Athletic shoes are preferred.
BELTS: Solid navy blue, brown, or khaki. Belts must be worn on all
regulation items with belt loops.

Prescribed Dress ­— Lower School Girls
*ALL STUDENTS ARE REQUIRED TO HAVE AN ORANGE POLO SHIRT FOR FIELD TRIPS.
*SKIRTS/SKORTS: Regulation khaki, navy, cobalt blue or plaid
*SLACKS/CAPRIS: Regulation khaki or navy
*SHORTS: Regulation khaki, plaid or navy
*JUMPERS/KNIT DRESS: Regulation cobalt blue, orange or plaid with Bolles logo
*OXFORD SHIRTS: Regulation white or French blue with button down collar, long or short sleeves with Bolles logo
*POLO SHIRTS and DRESS: Regulation polo shirts with Bolles logo in orange, cobalt and white, dresses can be khaki, orange, navy or cobalt blue
TURTLENECKS: Solid cobalt or white turtlenecks
SWEATERS: Solid color cardigan, V-neck or crew neck sweaters or sweater vests of cobalt blue, grey or white
SWEATSHIRTS: Any Bolles sweatshirt
JACKETS AND COATS: Items of students' own choice: free of logos, words, advertising, etc., & reflect good taste (no denim)
SOCKS: Solid white or navy socks. Solid white or navy tights may be worn on cold days.
SHOES: As the children are involved in outside play daily, footwear should be a closed toe, supportive tie or buckle rubber soled shoe. Athletic shoes are preferred.
BELTS: Solid navy blue, brown, or khaki. Belts must be worn on all regulation items with belt loops.

The following are inappropriate for all students

1. Dramatic haircuts and hair color
2. Hair that is below the collar for boys
3. Denim
4. Oversized shirts
5. Jackets and coats that are advertising vacation spots, teams and/or products, cartoon characters
6. Sandals, flip-flips, or boots (Boots may be worn when it is 35° or lower for warmth)
7. Hats or baseball caps|
8. Earrings for boys

Visitors and Guests

All parents, visitors, and guests of the School should report to the Lower School Office during the school day. Please do not deliver supplies, lunches, or pick up students for appointments by going directly to the classroom. Due to our Access Control System on all doors, students arriving late to school or forgotten lunches being delivered need to be taken directly to the office.

Discipline

Discipline at The Bolles School is thought of in terms of academic discipline as well as behavior. Children are expected to interact with one another in a positive, constructive manner so as not to impede the process of learning whether it be a game on the playground, a social studies lesson, or an art or music experience. Self-control, proper language, and respect for peers and adults is emphasized and expected. We want parents to reinforce these feelings as well.

Academic discipline is a realization on the child's part that classwork and homework are expected to be completed in a timely and neat manner. Incomplete assignments and failure to prepare properly, lead to the child being under considerable pressure. Parents are asked to encourage academic discipline but not to create unreasonable expectations for their child.

Our lower school faculty is a caring and supportive group of professionals. They have a very keen sense of the individual and varied needs of the children. Discipline problems are dealt with for the most part by teachers with the full support of the lower school principal. We have very few problems because of the great support and interest of our teachers and parents in the children.

STUDENT SERVICES, ACTIVITIES AND RESOURCES

Library

Resources from other School libraries are available for loan or classroom use. Specific rules and class schedules will be shared with the children by the librarian. Parents are asked to help children keep track of circulating books to avoid charges for loss or damages. Donations of books in honor of a child’s birthday or other special event are welcome.

Lost and Found

The School Lost and Found is located in Ponte Vedra Hall. It is very helpful if all sweaters, coats, bookbags, and lunch boxes are clearly marked with your child’s name.

Lunch and Snacks

Children in Grades Pre-K-5 may bring a mid-morning snack from home each day. We ask that this be a nutritious item (apple, celery, orange, etc.) and not candy, the latest pre-sweetened breakfast cereal, or soft drinks.

Students in Grades K-5 may bring a lunch from home (we ask that the lunch reflect the same judgment as the child's mid-morning snack) or students may purchase lunch through a declining balance account on myschoolbucks.com. On mySchoolBucks.com parents can check the menu for each week on the meals tab and also see what your child has charged each day/week. MySchoolBucks will email you when your account is low. Our dining services partner, FLIK, promises healthy food choices for our students. A hot entree (vegetarian option also available), vegetables, fresh fruit, soup, turkey or peanut butter sandwiches are options that are available daily. More information about FLIK can be found here.

Pre-K: If your Pre-K student stays for Extended Day, they may bring a lunch or also select from options in our dining hall.

General Information

  • Tobacco Free Campus
  • No cell phones while driving
  • Pets not allowed
  • Video surveillance in progress

Field Trips

Field trips are designed to expand the curriculum for our students. Permission slips will be generated via Magnus Health and an email will be sent alerting you to complete the form online. Transportation for all trips is arranged by the Bolles Director of Transportation and utilizes either School or charter vehicles. Private cars are not to be used to transport children on field trips. Frequently, parents will be asked to help chaperone these trips. As an official School chaperone, parents are asked not to bring siblings, to remain with the group at all times, and to abide by the guidelines of the destination or the School.

Class Parties

Children celebrating birthdays are invited to share a healthy treat with their class. Parents usually send in a special healthy snack (please avoid sugary snacks; fresh cut up fruit and vegetables are loved by all our students) to school to help the birthday child celebrate. It is requested that birthday treats must not include items that contain peanuts, tree nuts, or nut oil. Birthday parties are not to be held at school, just a small snack to honor your child’s special day! Other parties are held during the year to celebrate various occasions. Teachers and students will often ask parents to help organize these. To avoid having money being brought to school by the children, it is hoped that all parents will be willing to share the responsibility for the cost of these parties.

It is against School rules to distribute invitations, bring presents, or bring sleeping bags to school for after-school parties and functions that include only a portion of the class. Parent and student feelings are very easily hurt.

Costume Parade

One of our annual School events is the Costume Parade in October for students in Pre-Kindergarten through Grade 5. Costumes should be in good taste and appropriate for lower school students. Weapons, violent costumes, and costumes associated with mystic religions should be avoided. Book characters are a great choice for this event.

Car and Bus Transportation

Student dismissal plans are communicated via the Student Dismissal Form at the beginning of each year. If changes occur, the parent should notify the office and classroom teacher. If the dismissal routine is changed, please contact the office.

Extended Day Care

The Bolles Extended Day Care Program is operated for the convenience of working parents of Bolles students. It provides an extended day that compliments and coincides with the philosophy of the Lower School.

The Extended Day Program is usually closed on all days that School is closed. However, there are opportunities for your child to participate in Advantage Plus programs on select days. Emails will alert you of such programs.

Children who are unable to participate in outside activities or play due to runny noses or recent colds should not be sent to school or the Extended Day Program. Staffing does not allow for individual or small group supervision inside.

Children in Grades 1-5 will have an opportunity to get a head start on their homework at Extended Day.

We wish to assist parents in their important job of parenting. We appreciate being made aware of special situations which may cause a child to need extra support and nurturing. Pre-Kindergarten children enrolled in the program should bring a well-balanced lunch from home, or order through the lunch program. All children will be provided with an afternoon snack.

Extended Day Rate Schedule

Pre-Kindergarten: Mornings only contract rate (7:15 - 8 a.m.) $15
Full Contract Rate
Full day 7:15 - 8 a.m., 12 - 5:30 p.m. $60
Half day 7:15 - 8 a.m., 12 - 3:15 p.m. $48

Pre-Kindergarten: Daily Rate
12 - 1 p.m. $8
12 - 3:15 p.m. $16
12 - 5:30 p.m. $20
Mornings Only $5

Grades Kindergarten - Grade 5: Mornings Only Contract Rate (7:15 - 8 a.m.) $15

Kindergarten Full Contract Rate
7:15 - 8 a.m., 2 - 5:30 p.m. $48
2 - 3:15 p.m. $30

Kindergarten Daily Rate
Mornings Only 7:15 - 8 a.m. $5
2 - 3:15 p.m. $8
2 - 5:30 p.m. $18

Grades 1-5 Full Contract Rate
7:15 - 8 a.m., 2:45 (Gr1-4) & 2:55 (Gr5) - 5:30 p.m. $48
2:45 - 3:30 p.m. $30

Grades 1-5 Daily Rate
Mornings Only (7:15 - 8 a.m.) $5
2:45 (Gr1-4) & 2:55 (Gr5) - 4:15 p.m. $8
2:45 (Gr1-4) & 2:55 (Gr5) - 5:30 p.m. $18
4 - 5:30 p.m. $10 (Returning from an advantage class)

Overtime $16 per ¼ hour

Drop-in care for all students will be allowed. Please avoid drop-in care on rainy days.

Please remember that Extended Day Program charges are made for children not picked up by 12 p.m. (Pre-Kindergarten), 2 p.m. (Kindergarten), 2:45 p.m. (Grades 1-4), or 2:55 p.m. (Grade 5).

Your attention to the operating hours of the Extended Day Program is appreciated. Overtime charges are made when children are picked up after 5:30 p.m. ($16 per quarter hour). The school cannot be responsible for children arriving before 7:15 a.m.

Immunizations, Illness and Medications

Prior to the beginning of school, a physical examination must be completed or transferred for each student entering the School. Immunization or a certificate of waiver is required for all students. Immunizations must be kept current, and a Certificate of Immunization, signed by a physician, or an immunization waiver must be kept on file in the School office. You will receive emails from Magnus Health requesting these documents. Please reply through their portal to supply all forms requested. Students may not attend school without an appropriate immunization record.

If a student is not feeling well, he/she should inform the classroom teacher and every effort will be made to contact the parent. Students will be released for medical reasons only with permission from the parent/guardian or from the person designated on the Student Information Form.

Many students must have medication available at school for certain illnesses and conditions. School personnel cannot administer medication, including pain relievers, without explicit written parental/guardian permission. A permission form completed by the parent/guardian is required in the event a student must receive medicine at school. The medicine, in its original container, labeled with the student’s name, name of medicine, dose and time to be given, doctor’s name (if prescribed) and possible side effects, must be given to the nurse together with the signed permission form.

Students who are absent from school for the following reasons require a physician’s statement confirming the student’s ability to return to school and any necessary limitations or restriction:

1. Measles, mumps, chicken pox, ringworm, scarlet fever, strep infection, mononucleosis, hepatitis, pink eye.

2. Absence due to an extended illness or surgery.

3. Students who may not participate in sports or gym classes following an extended illness or surgery.

Parents and student agree, as a condition of continued enrollment, to consent to the release of any of the student’s health related information, including information relating to drug treatment, testing, medical and mental health records, to employees or agents of the school, as determined by the Head of School or his or her designee, to meet the medical or safety needs of the student and the community or the legal responsibilities of the school.

The school will maintain appropriate administrative, technical, and physical safeguards to protect the security of all health-related information within its care or custody. While it is the obligation of the school to safeguard student medical information, we must also balance matters of privacy and confidentiality with safeguarding the interests and well-being of our students and our community. Thus, parents/guardians and students consent to allow employees and agents of the school, who have a need to know, to receive and/or share medical and/or psychological information necessary to serve the best interests of the student and/or community. In the event of a disclosure required by law, every effort will be made to notify the student and/or parents/guardians in advance.

Student Well-being and Psychological Assessments

The mental and physical well-being and safety of our students is of paramount importance to the School. Therefore, there may be times when concerns might arise about personal, family, or emotional issues that may adversely impact the welfare or safety of a student or those around him or her.

Based upon the observations or recommendations of a member of the Bolles staff, the School may require that a student be evaluated by an independent mental health professional acceptable to the School. Circumstances may call for an evaluation and report before the student sent is permitted to return to school.

Guidance Counselors

Students and parents should be aware that our School’s philosophy is that conversations with guidance counselors will not be treated as confidential. The guidance counselor will remind the student of the non-confidential nature of the communication and, in appropriate circumstances, will encourage the student to communicate with the student’s parents or other adults regarding the circumstances disclosed. The guidance counselor may also directly inform the parent and/or administration of sensitive communications to find ways to help the student and/or family. In addition, the guidance counselor may be required to report such communications to law enforcement or child abuse authorities when the nature of the communication reveals the immediate or imminent risk of harm to the student or others, or a violation of the child abuse laws.

OTHER IMPORTANT INFORMATION AND POLICIES

Inspection Policy

To ensure a safe campus environment for all students, guests and personnel, The Bolles School has the authority to search and confiscate any item(s) that may pose a danger to others. If a personal search is necessary, it will be performed in a manner that is respectful of the norms of decency and the emotional maturity of the student. The student’s parent will be notified of the search as soon as reasonably possible.

The Head of School and authorized staff members may search a student’s pockets, purse, backpack, gym bag, or other personal property; student lockers, desks, or other School property; or student automobiles. No student may possess any illegal substance, object, or contraband that constitutes a threat to the health, safety, or welfare of any person or persons on School property. Contraband includes any substance or materials prohibited by School policy or state or federal law, including but not limited to controlled substances, drugs, alcoholic beverages, cigarettes, guns, knives, weapons, or incendiary devices. All items deemed to be illegal, illicit, disruptive, or a general nuisance to the educational process may be taken by staff. Storage, return, or the destruction of such items shall be at the discretion of the Head of School or the head’s designated agent. The cooperation of all students, parents, personnel and guests will ensure a safe environment for our children.

Allergy Management Guidelines

The prevalence of severe allergies in the school setting is rising and can be life threatening. Using a multidisciplinary approach to care can minimize the risk of accidental exposure. This team collaboration between parents, physicians and key staff members will help to provide a safer educational environment for students with severe allergies.

Responsibilities of the Parent:
Parents of students with severe allergies are at the center of developing a successful plan that works for their child.

  • Empower the student. Educate your child about:
    • Their allergens and symptoms of anaphylaxis
    • Importance of hand washing before and after eating
    • Strategies to avoid allergens (i.e. not sharing food, moving away from people eating the allergen, putting down a barrier at the lunch table etc.)
    • How and when to tell an adult that they are having an allergy related problem
  • Annual Forms:
    • Complete online emergency health information
    • Meet with your physician to create an Allergy Action Plan. This needs to be submitted annually before the start of school.
  • Medications: (School Day, After School Activities, Athletics)
    • Provide emergency medications prescribed by your child's health care provider BEFORE the first day of school. For Athletics, the trainers will need them prior to the first practice. Allergy Action Plan must accompany all emergency medications.
    • If your child participates in any after school activities, an additional EpiPen will need to be provided.
    • Check expiration of medication before bringing to school and keep up-to-date.
    • Medication provided by parents will be carried on field trips and available during the school day. Stock EpiPens DO NOT travel on field trips.
    • If the student self carries their EpiPen, the student/parent is responsible for making sure that the student has it for field trips, athletic and after school activities.
  • Contact to be made before the start of school:
    • School Nurse: Collaborate with the school nurse to help implement the emergency plan in the school.
    • Athletic Trainers: Before first athletic practice.
  • During the course of the school year, please communicate any changes in your child's health or medication to the school nurse.

Responsibilities of the Student:
The goal is for the student to be empowered to manage his/her severe allergy based on the developmental level of the student.

  • Student will be responsible by:
    • Not sharing food.
    • Reading posted allergen labels and warning signs, if age appropriate.
    • Not eating foods with unknown ingredients or known to contain an allergen.
    • Being aware of the allergen exposure risks (cafeteria, buses, playground etc.)
    • Washing hands before and after eating.
    • Advocating for themselves. Notifying an adult as soon as exposure and/or symptoms occur.
    • Notifying an adult of any unkindness related to the allergy.

Class Parents

Parents will assist teachers in assorted activities during the school year. Some of these activities include class parties, field trips, and assemblies. Parents are also called to assist The Bolles Parent Association with school functions. Every effort is made to provide each parent an opportunity to participate and feel part of the Bolles family.

Community Service

The school participates in a variety of community service projects that have included, but are not limited to the school food drive, disaster relief drives, Mal Washington Foundation and Heifer International.

Parent Association

The Bolles School Parent Association offers parents the opportunity to become involved in the life of the School. Parent volunteers on our four campuses work together to coordinate school-wide events and projects, and also to plan and produce events on individual campuses.

Association dues assessed each year support the numerous activities that the Parent Association sponsors, such as Grandparent Days, Faculty/Staff Appreciation Days, new parent activities, academic grants, parent education programs, grounds improvements, etc. on all campuses. In addition, parents raise funds for the School through the Parent Fund and the Tuition Drawing.

Parent involvement is essential to the continued success and growth of the School, and parents are encouraged to actively participate in the Parent Association. For more information about the Parent Association and opportunities to volunteer, click on Parents in the website header, or call the Parent Association hotline at (904) 256-5045.

Parents and Independent Schools

To be successful, every independent school needs and expects the cooperation of its parents, who must understand and embrace the school’s mission, share its core values, and fully support its curriculum, faculty and staff. When joined by a common set of beliefs and purposes, the independent school and its parents form a powerful team with far-reaching positive effects on children and the entire school community.

Working together, parents and school professionals exert a strong influence on children to become better educated; they also help them to mature by modeling adult working relationships based upon civility, honesty, and respect.

Parents and the Board of Trustees

In most independent schools, decision-making authority at the highest level resides in a volunteer Board of Trustees whose membership often includes current parents. The Board focuses on three areas critical to the success of any independent school: it selects, evaluates, and supports the Head of School, to whom it delegates authority to manage the school; it develops broad institutional policies that guide the head in running the school; and it is accountable for the financial well-being of the school. In the conduct of its official business, the Board acts only as a whole; individual trustees, including the board chair, have no authority to act unless specifically authorized to do so by the Board acting as a whole.

Parents with concerns about the school or with decisions made by the administration or faculty are encouraged to inquire about and follow the School’s review process. Trustees often interact with others within the school community but do not get involved in the daily operation of the school. As a matter of good practice, parents should report concerns to the appropriate teacher or administrator.

Parents and the Faculty and Administration

Parents play an essential and positive role in the life of an independent school. Not only are parents advocates for their children, they also support the faculty and administration through extensive volunteer activities and events.

The relationship between parents and the faculty and administration is formally governed by the School’s written enrollment contract and handbook, in which its procedures are spelled out. When parents choose to enroll their child in an independent school, they agree to subscribe to its mission, follow its rules, and abide by its decisions. Trust and mutual respect are the most essential underpinnings of effective working relationships between parents and school employees.

Inherent in the Bolles Mission Statement is that all members of the community live by the Honor Code and Values Statement: students, faculty, staff, and parents.

Parents best support a school climate of trust and respect by communicating concerns openly and constructively to the teacher or administrator closest to the problem. Efforts by parents to lobby other parents have often proven to be counterproductive.

Parent and School Partnership Agreement

The Bolles School emphasizes high academic achievement, good study skills, and positive character development. We set high standards for each child with whom we work, and then give support to enable him/her to meet these expectations. We expect our students throughout their years here to achieve success in becoming self-motivated and in assuming responsibility for their actions.

A character development program is taught weekly to students in grades Pre-K – Grade 5.

At The Bolles School, we value an atmosphere of genuine respect and courtesy between student and student, adult and student, and adult and adult.

Parents need to understand that tuition only covers 85% of the School’s operating cost, which means that the School needs to exercise tight fiscal responsibility including running a balanced budget, collecting tuition payments in a timely fashion, and asking for annual and capital donations as well as volunteer efforts.

In partnership, we mutually agree to:

1. Promote The Bolles School mission as an inclusive, diverse community of learners and educators.
2. Treat all members of The Bolles School with respect and civility.
3. Help support a home environment that encourages the development of positive learning attitudes and habits including, among other things, consistent, on-time drop off, regular sleeping routines, and disciplined access to electronic media.
4. Create a culture of mutual respect and high social and academic expectations.
5. Resolve conflicts and questions in the spirit of partnership and objectivity and assume that there are at least two sides to every disagreement.
6. Respect the School’s responsibilities to do what is best for the entire community and for the promulgation of itself as an educational institution.
7. Respect the confidentiality of all aspects of the children’s experience, including grades, assessments, and the experiences of his or her peers.
8. Communicate effectively, efficiently, and truthfully with each other about all aspects of the child’s’ experience.
9. Nurture all children towards an evolving and developmentally appropriate independence.

Payment of Tuition and Fees

The School strives to provide the highest quality education while maintaining affordable fees. We depend on the timely payment of tuition and registration fees to cover our obligations. Enrolling your child requires a financial commitment much like any other major purchase. Please make school tuition a budget priority. Failure to make tuition/fee payments by the contractual dates may result in a child being removed from school or not being allowed to take examinations. Transcripts and student records cannot be forwarded to another school if there is an outstanding balance in his/her account, or if there are other outstanding debts.

Student Records and Information

Requests for student records and transcripts must be directed in writing to the School Office. The School reserves the right to withhold student transcripts and records for non-payment of tuition or fees.

The School makes reasonable efforts to ensure that both natural parents (or legal guardians) receive substantially the same information (transcripts, records, appointments, etc.). The School must rely upon the correctness and completeness of parental information when the student is enrolled. In situations of divorced or separated parents, if one parent believes that the other parent is not entitled to receive certain information, the parent wishing to restrict information provided by the School must provide the School with a court order that is still in effect that specifically restricts the other parent from receiving such information.

School Closings

In the event of possible school closings, please tune in to local radio and television stations for information. For further news and updates, you may also access the Bolles website.

Volunteers

The success of an independent elementary school program depends a great deal on parent volunteer help. Opportunities throughout the year will arise for parents to volunteer. Some of these opportunities include lunch program for Grades K-5, library volunteers, class parties, field trips, family picnics, and other various activities. Classroom teachers will contact parents as there is a need for volunteers in the classroom.

Communications

The Bolles Office of Communications utilizes weekly global emails to communicate news, events and activities of the School. This allows the School to present information to constituents from a single source with consistent timing and frequency. Global emails are distributed on Tuesdays (unless a holiday changes the schedule, or there is an emergency notice), and include important information in regard to our students’ activities and news from the School. We make every effort to market all school events and opportunities via email, including: calls for volunteers to manage the PA Farmers Market; After School Advantage program notices; information on Bolles Camps; and various School fundraisers.

As such, School leaders must insist our constituents not use other means of distribution for messaging, including via Monday folders in the lower schools, fliers and other printed materials. When appropriate, additional marketing of an event or activity is done through mailings, the School website, social media, print ads, news releases and/or the School marquees. In addition, only Bolles events and news is promoted unless it is a community service activity which is placed under “Building A Force of Goodness” tagline and posted to the website. No outside company names are distributed.

If you are not receiving these emails, or have an address or email change, please email Framptonj@Bolles.org so we can update our records and ensure the correct email address is in our system. Or check the spam folder in your email files and ensure Bolles is noted as a preferred sender.

EPA Notification

As required by the U. S. Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) dated October 30, 1987 (40 CFR Part 763, Subpart E), The Bolles School retained a consultant to perform inspections of our buildings for asbestos-containing building material. Section 763.93 (g)(4) of the AHERA regulations requires us to notify you annually of the availability of our asbestos management plan for your review. The inspection findings and an asbestos management plan are on file, and available for your review, in our operations office.

Section 763.92(b) of the AHERA regulations requires us to perform periodic surveillances of the asbestos material every six months. Asbestos inspectors perform these surveillances and an accredited management planner reviews the results of the surveillances every three years. No significant changes in the asbestos material were noted during the most recent surveillance of our school.

Asbestos presents a health hazard only when fibers become airborne and are inhaled. The mere presence of asbestos material does not present a health hazard. The Bolles School has significantly reduced asbestos material, and where it does exist it is fully encapsulated. The asbestos material meets all AHERA safety standards and we will continue to manage and or remove the material in place, as recommended by the accredited management planner.

Whitehurst Campus

Lower School Whitehurst Campus

ABOUT OUR SCHOOL

Values Statement

The Bolles Community strives to reflect in each of our lives respect for the individual. We embrace this philosophy and teach our students that a civilized culture (all that is truly great in human life – in art, in music, in literature, in science, and in technology) represents the achievements of honest, thoughtful, and often highly learned individuals. The sharing of ideas, ideals, and accomplishments with one another brings mutual respect and often mutual advantage. The success of such people develops highly desirable personal values such as generosity, honesty, hard work, sharing attitudes, high ethical standards, and pride in community.These values reflect our philosophy of moral growth:
  • Respect for the property and opinions of others
  • Responsibility for our actions
  • Hard Work to achieve mental and physical excellence
  • Concern for Others, especially for those less fortunate
  • Pride in our community

Our Lower School Motto is recited each morning:
“I promise to show respect for myself and others and to be responsible for my actions, my words, and my work.”

THE BOLLES WAY: Pursuing excellence through courage, integrity, and compassion.

Honor Code

The Honor System is based upon, but not limited to, our Honor Code that states: "I will maintain my self-respect and respect others. I will not lie, cheat, steal or tolerate those who do." Violation of the Honor Code can be grounds for dismissal from the School.

Non-Discriminatory Statement

NOTICE OF NON-DISCRIMINATORY POLICY AS TO STUDENTS: The Bolles School admits students of any race, color, gender and ethnic origin to all the rights, privileges, programs and activities generally available to students at the School. It does not discriminate in administering educational policies or other school programs. This School is authorized under Federal law to enroll non-immigrant students.

ACADEMIC GUIDELINES AND PROCEDURES

Attendance Policies

Students are expected to be at school every day and to report to their classes on time (8 a.m.). Frequent absences and tardiness seriously affect academic progress and is disruptive to the teaching environment. The school requests that parents and students thoughtfully consider the effects of any absence other than one of a medical or family emergency. Families are discouraged from taking students out of school prior to a school break. Absences for vacations will be considered unexcused. Whenever possible, regularly scheduled medical appointments should be made after school hours. Students with excessive absences, excused or unexcused, may be denied re-enrollment or promotion.

When your child is unable to come to school or will arrive after 8 a.m., please call the Lower school Office by 8:30 a.m. at (904) 256-5255. Cooperating with this procedure will save many unnecessary time-consuming calls by the office.

Absences for vacation or travel are strongly discouraged. Should there be such absences, please notify the school principal and classroom teacher at least one week in advance to allow for preparation of homework material.

Student Illness

Students who are ill or who are suspected of having a communicable disease must be removed from the classroom according to school policy. To prevent the spread of infection through direct contamination (coughing, sneezing, talking, sharing articles, etc.), students must be asymptomatic before returning to school. In other words, students must have no fever, vomiting, etc. for 24 hours prior to their return to school, or have a physician's note stating that the student is not contagious and/or is under treatment.

A student who is ill should be checked out through the main office. Teachers will be informed of students dismissed for illness.

Please note that a student may not return to school less than 24 hours after being sent home for illness.

Daily Arrival

To ensure a good start each day for your child, arrange for your child to have a good breakfast and make every effort to have him/her at school no later than 8 a.m. Opening exercises will begin promptly at 8 a.m. each day. Students who are late to school should be taken directly to the office.

Books and Materials

Textbooks for grades Pre-K - 5 must be purchased online at MBSDirect. In addition, grade level supply lists for each child are also available here. Spirit Day shirts and Bolles sweatshirts may be purchased at the Upper School San Jose Campus Store.

Character Development

Our character development program is taught weekly to Pre-Kindergarten through Grade 5 and is based on building self-esteem and self-awareness. The program emphasizes feeling good about oneself. The Bolles lower school is proud to be a leader in the community in elementary school drug prevention and body awareness programs.

Class Placement

One of the most important features of The Bolles School is a balanced classroom. We must have the freedom to place students in our choice of classroom based on achieving the necessary balance of boys and girls in each class and academic and developmental needs. Please note that the school puts a great deal of thought and care into this process. Parents are asked not to request individual teachers. Such requests will not be taken into consideration when determining classroom placement. Class placements will be mailed prior to the start of each school year.

Communication

The school works very hard to keep parents informed and the lines of communication open. Parent concerns regarding individual students should be directed first to the appropriate teacher and where every effort will be made to solve any issue. A weekly folder including children's work will be sent home on "A" day; however, due to our "green" approach to everything we do, we limit paper communication and send email notices every Tuesday. If you find that you are not receiving these notices or would like to change your email, please contact Dawn Pickren PickernD@bolles.org in the Registrar's Office. We do not want you to miss any important information communicated. For regularly updated news and information, including photos and videos of events, visit our Homepage.

Please note that neither parents nor outside interests are permitted to distribute or display any publication, announcement, advertisement, or other written or printed matter on any Bolles campus. This policy is intended to protect our families from receiving unwanted and/or unauthorized materials.

Curriculum

Our curriculum provides the basic intellectual and academic tools necessary for success in our Middle and Upper Schools. Lifelong learning skills are also shared and encouraged with the children.

Dismissal and Daily Schedule

Pre-Kindergarten meets daily from 8 a.m. until 12 p.m. Kindergarten children meet daily from 8 a.m. until 2 p.m. Grades 1-4 meet daily from 8 a.m. until 2:45 p.m. and Grade 5 meets daily from 8 a.m. until 2:55 p.m. Children may go directly to their classrooms at 8 a.m. Children not picked up by 12 p.m., 2 p.m., 2:45 p.m., and 2:55 p.m., respectively, will be sent to the Extended Day Program and appropriate charges will be billed to your school account.

To ensure your children's safe and prompt departure from and arrival to school, please adhere to the following procedure.

1. Our roadways and buildings have been designed to accommodate arrival and dismissal at individual grade buildings. As a result, cars should not be parked in front of any buildings and left unattended during peak hours in the morning and afternoon. Visitors to the lower school should park in the designated parking area by the softball field, as other spaces are assigned.

2. Children should be dropped in the appropriate areas in the morning and proceed immediately to their classrooms. All children arriving prior to 7:50 a.m. are required to go to Extended Day, located in the Early Learning Center playground. Students are asked not to exit cars until a member of the arrival team is present on sidewalk.

3. Fire Department regulations require parents to remain with their cars at dismissal time and maintain a single line only. Pre-Kindergarten dismissal is in front of the Pre-Kindergarten building. Kindergarten dismissal is at the end of the sidewalk in front of the Kindergarten building. Grades 1, 2, and 5 dismiss at the far end by the Kindergarten building. Grades 3, and 4 dismiss in front of the Grade 3 building.

Please do not use arrival or dismissal time for parent conferences. Your wait may be lengthy the first week of school; however, we appreciate your patience and cooperation in the safe dismissal and arrival of all lower school children. We highly discourage use of cellphones when driving on campus.

Extra Help

Classroom teachers will often ask children to arrive at school promptly at 7:50 a.m. or earlier for extra help in a specific subject area. We hope that all parents will be able to provide the necessary support and transportation.

TUTORING
Tutoring outside normal classroom and extra help arrangements should be viewed as a temporary measure designed to address a specific situation, not as a long term substitute for appropriate course placement or responsible student effort. If the services of a tutor are deemed necessary, professional considerations do not allow Bolles faculty to receive extra compensation to tutor students who are currently enrolled in their class, nor should teachers be expected to offer tutoring during the school day. Non-Bolles tutors may not tutor Bolles students on campus without prior permission from the Campus Head. Any approved tutors must complete the appropriate pre-employment requirements through the Human Resources Office.

Of primary importance is close communication among parents, student, teachers and tutors. Students benefit most from extra help if it is consistent with the expectations and standards of their regular courses. It is vital, therefore, that a Bolles teacher be made aware that his or her student is being tutored outside of class.

Grades

Grades reflect the skills a child gradually develops to become a student. These include self discipline, learning to study, responsibility, ability to question and reason, and comprehension. Please do not let your child's grades reflect your ability as a parent. Parents should give support, direction and concern to their young students; however, a "finished-for-them" project or assignment is not productive and frustrates a teacher's attempt to pinpoint specific difficulties a student may have.

Children in Grades 1-5 are graded on the following scale:
90-100 (A), 80-89 (B), 70-79 (C), 60-69 (D), 0-59 (F).

Homework or assignments that are turned in late will have the grade lowered at least one letter grade at the discretion of the classroom teacher. Homework referrals will be brought home by the children when work is not turned in or not completed or when a child is not prepared for class.
Positive reinforcement and review of papers with the children is a daily exercise in the classroom and is perhaps more important than any letter grade. Children in Grades Pre-K-5 will bring home papers on Monday for parents to review. Please note that not all papers are graded; many are simply checked as complete or incomplete and many are reviewed only with the children.

Homework

Homework presents an opportunity for the teacher to reinforce or review material covered during the day. Assessments in the form of tests, quizzes, and projects, are also part of the homework process. Children should be encouraged to do their homework at a regular time and in a place free of distractions. Please assist your child as needed in organizing his/her time to complete assignments and to prepare for periodic tests, quizzes, and projects.

Children in Grade 1 should expect approximately ten minutes of homework on Monday. Thursday night. The amount of the work increases by ten minutes for each grade culminating with fifty minutes nightly in Grade 5. Homework is not assigned on weekends or during vacations; however, reading, journal writing, and academic review are encouraged. Occasionally long-term projects will require additional time or appropriate planning.

A daily study period is available for students in Grade 1 - 5 enrolled in the Extended Day Program. As staff has responsibility for a large number of children at extended day, it is suggested that parents review completed assignments with their children. Parents are asked to communicate closely with their child's classroom teacher anytime assigned homework appears excessive or particularly challenging for their child.

Reports and Conferences

Parent conferences are held in the fall. However, faculty are available at any time during the year for additional conferences. Dismissal or arrival time, Open House evenings, and field trips are not appropriate times for an individual conference. Progress Reports are issued in January and June for Pre-Kindergarten. Progress Reports for students in Kindergarten through Grade 5 are issued quarterly.

Student Information Form

Please make sure to complete all forms through Magnus Health that are requested. A link is provided in the Parent Portal. It is imperative for our records to be as complete as possible on each child. Please include all emergency numbers, as well as cell phone numbers, and remember to notify the Lower School Office immediately if any information changes during the school year.

Testing

Group testing of students is designed to assess individual strengths and weaknesses and to evaluate our curriculum and objectives. Students in Grades 3-5 are given the Comprehensive Testing Program 4. These tests are administered in the spring. The School has limited capability to provide individual intellectual assessments. In cases where the classroom teacher and School principal feel an outside referral for testing is necessary, parents are expected to make arrangements and pay for these services. The School will be more than willing to assist in finding and recommending qualified diagnosticians and will participate in follow-up conferences once the diagnosis is complete. It is hoped that parents would always share test results with the School.

SOCIAL GUIDELINES AND EXPECTATIONS

Computer and Systems Usage Policy

The Bolles School computer network (including all School computer equipment and Internet access through school equipment, and personal network files of Bolles students, faculty, and staff) is provided for students to conduct research, to learn about computers, to facilitate learning, and to communicate with others. Access to network services is given to students who agree to act in a considerate and responsible manner. Access is a privilege, not a right, and access entails responsibility on the part of all network users.

The Bolles School has in place an Honor Code and a Values Statement, which apply to all areas of school life, including the use of school and/or personal computers and devices. Both the Honor Code and the Values Statement are displayed prominently on campus and are explained in this book.

The Bolles School policies as regards specific school computer and device usage are as follows:
1. Unauthorized access, alteration, and/or sharing of others' accounts, digital messages, and files is prohibited.
2. A school network account password is considered to be the personal property of the user and may not be used by another. It is also a violation to give your password to another student for any reason without authoritative supervision.
3. Attempting to subvert network security, to impair functionality of the network, or to bypass restrictions set by the administrators is prohibited. This includes, but is not limited to:

  • Altering the system settings, system files, or programs on a school computer or device in any way without the permission of the network administrator.
  • Purposely uploading or downloading viruses
  • Downloading or uploading programs that can be used as hacking tools
  • Tampering with digital equipment or data infrastructure components.

Assisting others in violating these rules is also considered unacceptable behavior.

4. Unlawful use or distribution of information is prohibited. This includes copyright violations such as software piracy as well as plagiarism. The network is a valid academic resource and use thereof is governed by the same rules as library resources. This includes the Internet. All information obtained through the Internet and other computer research tools must be cited when used in a student's work. Information gained from a web site is the same as information found in print resources. Students should see their classroom teacher for help in the proper methods of citing copyright-protected resources.

5. Using the network for commercial purposes or promoting illegal activities is prohibited.
This includes, but is not limited to:

  • Uploading, downloading, or sharing of illegal or pornographic material
  • Uploading, downloading, or sharing of copyrighted materials such as music, movies, and books
  • Duplicating copyrighted materials with the intention to sell
  • Sending threatening or harassing digital messages
  • Use of profanity and other similar activities.

6. Before downloading files or programs from the Internet to a school computer or device, students should check with the teacher or lab supervisor. Students understand the right to use any electronic or mobile devices (“Device") at The Bolles School is a privilege and that in using my Device(s) I am, at all times, required to strictly abide by School values, policies and conditions.

The Bolles School policies as regards to allowed or required usage of personal electronic or mobile devices will be based on the following:
1. Students understand that their Device(s) is/are intended for academic purposes and that teachers will determine the level of access to and usage of any Device(s) in their classes.
2. Students will use their Device(s) in accordance with The Bolles School Honor Code Value System.
3. Students understand that any unauthorized recording, the unauthorized taking of pictures or the unauthorized taking of videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
4. Students further understand that the unauthorized distribution or posting of any audio recordings, pictures or videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
5. Students are solely responsible for protecting and securing their Device(s) including, but not limited to, against theft, damage, loss and all the other unforeseeable misfortunes which could occur.
6. Students are responsible for maintaining their Device(s), including, but not limited to, maintaining device updates, virus protection and a charged battery throughout the academic day.
7. Students realize it is a privilege to use their Device(s) on campus and at School-sponsored events. School personnel may confiscate their Device(s) if there is a reason to believe that School policies or regulations have been violated. If a violation has occurred, depending on the gravity of the offense, the Device(s) will either be returned to the student or to his/her parent/guardian at the end of the day or at the end of the School-sponsored event.

The previously listed policies exist to promote positive, responsible, and ethical use of technology by students. If a situation arises that is not specifically covered in these policies, a student is expected to apply the Honor Code and the Values Statement. If in doubt, the student should seek the advice of a teacher or advisor.

Child Abuse Reporting

School teachers and other personnel are mandatory reporters under the Florida child abuse reporting laws. Please understand that we must take our obligations seriously and if we assess that a situation requires it, we will make a report to child abuse authorities of situations that we reasonably suspect constitute abuse, neglect, or abandonment. Depending on the circumstances, we may not be able to communicate with parents about the report until authorized by child abuse authorities to do so. We ask for your understanding as we do our best to protect the children under our care.

Bullying and Harassment

Expectations Regarding Mutual Respect and Appropriate Conduct:
Bolles students and teachers are not allowed to tease, bother or embarrass anyone because of differences in looks, color, beliefs, size, abilities, gender or home country. Teasing or embarrassing a student can keep that student from being able to learn and can cause much harm to the student by making him or her afraid of being at school or attending school activities.

Some teasing, with improper language or touching, may be embarrassing to the opposite sex. For example, boys teasing girls or girls teasing boys with improper language or touching is not appropriate. This is called sexual harassment and is not allowed. Adults are not allowed to do this either. Anyone seen acting improperly in these ways should be reported. Report this behavior to a parent, teacher, or someone working in the School office. The Bolles School wants to help stop any behaviors that make a student feel uncomfortable or sad.

Whether we attend Bolles as students, or are employed by the School, there are reasonable expectations governing our conduct designed to help ensure that all in our community are treated with the respect mentioned prominently in our Values Statement, so that each student here is allowed the same opportunity to achieve success without bullying, insult, threat, or harassment. These expectations apply to all forms of conduct and communications, whether physical, verbal, written, or electronic that are consistent with the values set forth above and which go to the very core of this School.

Only those students willing to show respect for their fellow members of our community belong at Bolles. Students who choose to ignore this policy can expect significant consequences, including the possibility of suspension or expulsion from the School for particularly serious or repeated disregard of this critically important principle.

Please remember the Lower School Motto “I promise to show respect for myself and others and to be responsible for my actions, my words, and my work."

Skates, Skateboards, Hoverboards, Scooters, Etc.

Skates, skateboards, scooters or other such devices are prohibited on any of the Bolles campuses. This policy is in effect regardless of the time and includes every day of the year, not just school days. Effective January 6, 2016 and until further notice, self-balancing scooters, more popularly known as hoverboards, will not be permitted on any campus or in any Bolles School building. This action is being taken because of recent concerns by the Consumer Product Safety Commission and the potential impact these devices may have on campus safety. Hoverboards include self-balancing scooters, battery operated scooters and hands-free segways. A statement from the U.S. CPSC Chairman on the safety of hoverboards may be found here.

Lower School Prescribed Dress Code

Lower school prescribed dress and personal appearance should be clean, healthy, and appropriate and reflect a standard of excellence. There may be occasions when the dress code will be relaxed to accommodate special events. "Regulation" means that the clothing is prescribed and must be purchased at Bolles' approved uniform provider, Lands' End.

Prescribed Dress — Lower School Boys
*ALL STUDENTS ARE REQUIRED TO HAVE AN ORANGE POLO SHIRT FOR FIELD TRIPS.
*TROUSERS: Regulation khaki or navy
*SHORTS: Regulation khaki or navy
*OXFORD SHIRTS: Regulation white or French blue or blue pinstripe with button down collar, long or short sleeves with Bolles logo
*POLO SHIRTS: Regulation polo shirts with Bolles logo in orange, cobalt blue and white
TURTLENECKS: Solid cobalt blue, white or orange turtlenecks
SWEATERS: Solid color cardigan, V-neck, or crew neck sweaters or sweater vest of cobalt blue, white or grey
SWEATSHIRTS: Any Bolles sweatshirt
JACKETS AND COATS: Items of students' own choice: free of logos, words, advertising, etc., & reflect good taste (no denim)
SOCKS: Solid white or navy socks
SHOES: As the children are involved in outside play daily, footwear should be a closed toe, supportive tie or buckle rubber soled shoe. Athletic shoes are preferred.
BELTS: Solid navy blue, brown, or khaki. Belts must be worn on all
regulation items with belt loops.

Prescribed Dress ­— Lower School Girls
*ALL STUDENTS ARE REQUIRED TO HAVE AN ORANGE POLO SHIRT FOR FIELD TRIPS.
*SKIRTS/SKORTS: Regulation khaki, navy, cobalt blue or plaid
*SLACKS/CAPRIS: Regulation khaki or navy
*SHORTS: Regulation khaki, plaid or navy
*JUMPERS/KNIT DRESS: Regulation cobalt blue, orange or plaid with Bolles logo
*OXFORD SHIRTS: Regulation white or French blue with button down collar, long or short sleeves with Bolles logo
*POLO SHIRTS and DRESS: Regulation polo shirts with Bolles logo in orange, cobalt and white, dresses can be khaki, orange, navy or cobalt blue
TURTLENECKS: Solid cobalt or white turtlenecks
SWEATERS: Solid color cardigan, V-neck or crew neck sweaters or sweater vests of cobalt blue, grey or white
SWEATSHIRTS: Any Bolles sweatshirt
JACKETS AND COATS: Items of students' own choice: free of logos, words, advertising, etc., & reflect good taste (no denim)
SOCKS: Solid white or navy socks. Solid white or navy tights may be worn on cold days.
SHOES: As the children are involved in outside play daily, footwear should be a closed toe, supportive tie or buckle rubber soled shoe. Athletic shoes are preferred.
BELTS: Solid navy blue, brown, or khaki. Belts must be worn on all regulation items with belt loops.

The following are inappropriate for all students

1. Dramatic haircuts and hair color
2. Hair that is below the collar for boys
3. Denim
4. Oversized shirts
5. Jackets and coats that are advertising vacation spots, teams and/or products, cartoon characters
6. Sandals, flip-flips, or boots (Boots may be worn when it is 35° or lower for warmth)
7. Hats or baseball caps
8. Earrings for boys

Visitors and Guests

All parents, visitors, and guests of the School should report to the Lower School Office during the school day. Please do not deliver supplies, lunches, or pick up students for appointments by going directly to the classroom. Due to our Access Control System on all doors, students arriving late to school or forgotten lunches being delivered need to be taken directly to the office.

Discipline

Discipline at The Bolles School is thought of in terms of academic discipline as well as behavior. Children are expected to interact with one another in a positive, constructive manner so as not to impede the process of learning whether it be a game on the playground, a social studies lesson, or an art or music experience. Self-control, proper language, and respect for peers and adults is emphasized and expected. We want parents to reinforce these feelings as well.

Academic discipline is a realization on the child's part that classwork and homework are expected to be completed in a timely and neat manner. Incomplete assignments and failure to prepare properly, lead to the child being under considerable pressure. Parents are asked to encourage academic discipline but not to create unreasonable expectations for their child.

Our lower school faculty is a caring and supportive group of professionals. They have a very keen sense of the individual and varied needs of the children. Discipline problems are dealt with for the most part by teachers with the full support of the lower school principal. We have very few problems because of the great support and interest of our teachers and parents in the children.

STUDENT SERVICES, ACTIVITIES AND RESOURCES

Library

We are especially proud of The Pauline J. Copeland Lower School Library. Resources for other school libraries are available for loan or classroom use. The facility is open daily from 8 a.m. to 3:30 p.m. Specific rules and class schedules will be shared with the children by the librarian. Parents are asked to help children keep track of circulating books to avoid charges for loss or damages. Donations of books in honor of a child's birthday or other special event are welcome.

Lost and Found

The School Lost and Found is located in the Lower School Office. It is very helpful if all sweaters, coats, bookbags and lunch boxes are clearly marked with your child’s name.

Lunch and Snacks

Children in Grades Pre-K-5 may bring a mid-morning snack from home each day. We ask that this be a nutritious item (apple, celery, orange, etc.) and not candy, the latest pre-sweetened breakfast cereal, or soft drinks.

Students in Grades K-5 may bring a lunch from home (we ask that the lunch reflect the same judgment as the child's mid-morning snack) or students may purchase lunch through a declining balance account on myschoolbucks.com. On mySchoolBucks.com parents can check the menu for each week on the meals tab and also see what your child has charged each day/week. MySchoolBucks will email you when your account is low. Our dining services partner, FLIK, promises healthy food choices for our students. A hot entree (vegetarian option also available), vegetables, fresh fruit, soup, turkey or peanut butter sandwiches are options that are available daily. More information about FLIK can be found here.

Pre-K: If your Pre-K student stays for Extended Day, they may bring a lunch or also select from options in our dining hall.

Field Trips

Field trips are designed to expand the curriculum for our students. Permission slips will be generated via Magnus Health and an email will be sent alerting you to complete the form online. Transportation for all trips is arranged by the Bolles Director of Transportation and utilizes either School or charter vehicles. Private cars are not to be used to transport children on field trips. Frequently, parents will be asked to help chaperone these trips. As an official School chaperone, parents are asked not to bring siblings, to remain with the group at all times, and to abide by the guidelines of the destination or the School.

Class Parties

Children celebrating birthdays are invited to share a healthy treat with their class. Parents usually send in a special healthy snack (please avoid sugary snacks; fresh cut up fruit and vegetables are loved by all our students) to school to help the birthday child celebrate. It is requested that birthday treats must not include items that contain peanuts, tree nuts, or nut oil. Birthday parties are not to be held at school, just a small snack to honor your child’s special day! Other parties are held during the year to celebrate various occasions. Teachers and students will often ask parents to help organize these. To avoid having money being brought to school by the children, it is hoped that all parents will be willing to share the responsibility for the cost of these parties.

It is against School rules to distribute invitations, bring presents, or bring sleeping bags to school for after-school parties and functions that include only a portion of the class. Parent and student feelings are very easily hurt.

Costume Parade

One of our annual School events is the Costume Parade in October for students in Pre-Kindergarten through Grade 5. Costumes should be in good taste and appropriate for lower school students. Weapons, violent costumes, and costumes associated with mystic religions should be avoided.

Car and Bus Transportation

Parents may call the Transportation Office to inquire about school bus transportation. Student dismissal plans are communicated via the Student Dismissal Form at the beginning of each year. If changes occur the parent should notify the office and classroom teacher. If the dismissal routine is changed, please contact the office immediately.

Extended Day Care

The Bolles Extended Day Care Program is operated for the convenience of working parents of Bolles students. It provides an extended day that compliments and coincides with the philosophy of the Lower School.

The Extended Day Program is closed on all days that school is closed and on the afternoon of the last day of school.

Children who are unable to participate in outside activities or play due to runny noses or recent colds should not be sent to school or the Extended Day Program. Staffing does not allow for individual or small group supervision inside.

Children in Grades 1-5 will have an opportunity to get a head start on their homework at Extended Day.

We wish to assist parents in their important job of parenting. We appreciate being made aware of special situations which may cause a child to need extra support and nurturing.

Pre-Kindergarten children enrolled in the program may bring a well-balanced lunch from home or purchase a lunch and milk, water or juice in Verlander Dining Hall. All children will be provided with an afternoon snack.

Children in Pre-Kindergarten and Kindergarten will meet in the Pre-Kindergarten building. Children in Grades 1-5 will meet on the lower school playground. (Rain location - Grade 3 Building) All morning Extended Day students meet on the playground of the Early Learning Center (Pre-Kindergarten).

Extended Day Rate Schedule

Pre-Kindergarten: Mornings only contract rate (7:15 - 8 a.m.) $15
Full Contract Rate
Full day 7:15 - 8 a.m., 12 - 5:30 p.m. $60
Half day 7:15 - 8 a.m., 12 - 3:15 p.m. $48

Pre-Kindergarten: Daily Rate
12 - 1 p.m. $8
12 - 3:15 p.m. $16
12 - 5:30 p.m. $20
Mornings Only $5

Grades Kindergarten - Grade 5: Mornings Only Contract Rate (7:15 - 8 a.m.) $15

Kindergarten Full Contract Rate
7:15 - 8 a.m., 2 - 5:30 p.m. $48
2 - 3:15 p.m. $30

Kindergarten Daily Rate
Mornings Only 7:15 - 8 a.m. $5
2 - 3:15 p.m. $8
2 - 5:30 p.m. $18

Grades 1-5 Full Contract Rate

7:15 - 8 a.m., 2:45 (Gr1-4) & 2:55 (Gr5) - 5:30 p.m. $48
2:45 - 3:30 p.m. $30

Grades 1-5 Daily Rate

Mornings Only (7:15 - 8 a.m.) $5
2:45 (Gr1-4) & 2:55 (Gr5) - 4:15 p.m. $8
2:45 (Gr1-4) & 2:55 (Gr5) - 5:30 p.m. $18
4 - 5:30 p.m. $10 (Returning from an advantage class)

Overtime $16 per ¼ hour

Drop-in care for all students will be allowed. Please avoid drop-in care on rainy days.

Please remember that Extended Day Program charges are made for children not picked up by 12 p.m. (Pre-Kindergarten), 2 p.m. (Kindergarten), 2:45 p.m. (Grades 1-4), or 2:55 p.m. (Grade 5).

Your attention to the operating hours of the Extended Day Program is appreciated. Overtime charges are made when children are picked up after 5:30 p.m. ($20 per quarter hour). The school cannot be responsible for children arriving before 7:15 a.m.

Immunizations, Illness and Medications

Prior to the beginning of school, a physical examination must be completed or transferred for each student entering the School. Immunization or a certificate of waiver is required for all students. Immunizations must be kept current, and a Certificate of Immunization, signed by a physician, or an immunization waiver must be kept on file in the School office. You will receive emails from Magnus Health requesting these documents. Please reply through their portal to supply all forms requested. Students may not attend school without an appropriate immunization record.

If a student is not feeling well, he/she should inform the classroom teacher and every effort will be made to contact the parent. Students will be released for medical reasons only with permission from the parent/guardian or from the person designated on the Student Information Form.

Many students must have medication available at school for certain illnesses and conditions. School personnel cannot administer medication, including pain relievers, without explicit written parental/guardian permission. A permission form completed by the parent/guardian is required in the event a student must receive medicine at school. The medicine, in its original container, labeled with the student’s name, name of medicine, dose and time to be given, doctor’s name (if prescribed) and possible side effects, must be given to the nurse together with the signed permission form.

Students who are absent from school for the following reasons require a physician’s statement confirming the student’s ability to return to school and any necessary limitations or restriction:

1. Measles, mumps, chicken pox, ringworm, scarlet fever, strep infection, mononucleosis, hepatitis, pink eye.
2. Absence due to an extended illness or surgery.
3. Students who may not participate in sports or gym classes following an extended illness or surgery.

Parents and student agree, as a condition of continued enrollment, to consent to the release of any of the student’s health related information, including information relating to drug treatment, testing, medical and mental health records, to employees or agents of the school, as determined by the Head of School or his or her designee, to meet the medical or safety needs of the student and the community or the legal responsibilities of the school.

The school will maintain appropriate administrative, technical, and physical safeguards to protect the security of all health-related information within its care or custody. While it is the obligation of the school to safeguard student medical information, we must also balance matters of privacy and confidentiality with safeguarding the interests and well-being of our students and our community. Thus, parents/guardians and students consent to allow employees and agents of the school, who have a need to know, to receive and/or share medical and/or psychological information necessary to serve the best interests of the student and/or community. In the event of a disclosure required by law, every effort will be made to notify the student and/or parents/guardians in advance.

Student Well-being and Psychological Assessments

The mental and physical well-being and safety of our students is of paramount importance to the School. Therefore, there may be times when concerns might arise about personal, family, or emotional issues that may adversely impact the welfare or safety of a student or those around him or her.

Based upon the observations or recommendations of a member of the Bolles staff, the School may require that a student be evaluated by an independent mental health professional acceptable to the School. Circumstances may call for an evaluation and report before the student sent is permitted to return to school.

Guidance Counselors

Students and parents should be aware that our School’s philosophy is that conversations with guidance counselors will not be treated as confidential. The guidance counselor will remind the student of the non-confidential nature of the communication and, in appropriate circumstances, will encourage the student to communicate with the student’s parents or other adults regarding the circumstances disclosed. The guidance counselor may also directly inform the parent and/or administration of sensitive communications to find ways to help the student and/or family. In addition, the guidance counselor may be required to report such communications to law enforcement or child abuse authorities when the nature of the communication reveals the immediate or imminent risk of harm to the student or others, or a violation of the child abuse laws.

OTHER IMPORTANT INFORMATION AND POLICIES

Inspection Policy

To ensure a safe campus environment for all students, guests and personnel, The Bolles School has the authority to search and confiscate any item(s) that may pose a danger to others. If a personal search is necessary, it will be performed in a manner that is respectful of the norms of decency and the emotional maturity of the student. The student’s parent will be notified of the search as soon as reasonably possible.

The Head of School and authorized staff members may search a student’s pockets, purse, backpack, gym bag, or other personal property; student lockers, desks, or other School property; or student automobiles. No student may possess any illegal substance, object, or contraband that constitutes a threat to the health, safety, or welfare of any person or persons on School property. Contraband includes any substance or materials prohibited by School policy or state or federal law, including but not limited to controlled substances, drugs, alcoholic beverages, cigarettes, guns, knives, weapons, or incendiary devices. All items deemed to be illegal, illicit, disruptive, or a general nuisance to the educational process may be taken by staff. Storage, return, or the destruction of such items shall be at the discretion of the Head of School or the head’s designated agent. The cooperation of all students, parents, personnel and guests will ensure a safe environment for our children.

Allergy Management Guidelines

The prevalence of severe allergies in the school setting is rising and can be life threatening. Using a multidisciplinary approach to care can minimize the risk of accidental exposure. This team collaboration between parents, physicians and key staff members will help to provide a safer educational environment for students with severe allergies.

Responsibilities of the Parent:
Parents of students with severe allergies are at the center of developing a successful plan that works for their child.

  • Empower the student. Educate your child about:
    • Their allergens and symptoms of anaphylaxis
    • Importance of hand washing before and after eating
    • Strategies to avoid allergens (i.e. not sharing food, moving away from people eating the allergen, putting down a barrier at the lunch table etc.)
    • How and when to tell an adult that they are having an allergy related problem
  • Annual Forms:
    • Complete online emergency health information
    • Meet with your physician to create an Allergy Action Plan. This needs to be submitted annually before the start of school.
  • Medications: (School Day, After School Activities, Athletics)
    • Provide emergency medications prescribed by your child's health care provider BEFORE the first day of school. For Athletics, the trainers will need them prior to the first practice. Allergy Action Plan must accompany all emergency medications.
    • If your child participates in any after school activities, an additional EpiPen will need to be provided.
    • Check expiration of medication before bringing to school and keep up-to-date.
    • Medication provided by parents will be carried on field trips and available during the school day. Stock EpiPens DO NOT travel on field trips.
    • If the student self carries their EpiPen, the student/parent is responsible for making sure that the student has it for field trips, athletic and after school activities.
  • Contact to be made before the start of school:
    • School Nurse: Collaborate with the school nurse to help implement the emergency plan in the school.
    • Athletic Trainers: Before first athletic practice.
  • During the course of the school year, please communicate any changes in your child's health or medication to the school nurse.

Responsibilities of the Student:
The goal is for the student to be empowered to manage his/her severe allergy based on the developmental level of the student.

  • Student will be responsible by:
    • Not sharing food.
    • Reading posted allergen labels and warning signs, if age appropriate.
    • Not eating foods with unknown ingredients or known to contain an allergen.
    • Being aware of the allergen exposure risks (cafeteria, buses, playground etc.)
    • Washing hands before and after eating.
    • Advocating for themselves. Notifying an adult as soon as exposure and/or symptoms occur.
    • Notifying an adult of any unkindness related to the allergy.

Class Parents

Parents will assist teachers in assorted activities during the school year. Some of these activities include class parties, field trips, and assemblies. Parents are also called to assist The Bolles Parent Association with school functions. Every effort is made to provide each parent an opportunity to participate and feel part of the Bolles family.

Community Service

The lower school participates in a variety of community service projects that have included the school food drive, Dreams Come True, disaster relief drives, and Bulldog Ton, as well as various other projects during the school year.

Parent Association

The Bolles School Parent Association offers parents the opportunity to become involved in the life of the School. Parent volunteers on our four campuses work together to coordinate school-wide events and projects, and also to plan and produce events on individual campuses.

Association dues assessed each year support the numerous activities that the Parent Association sponsors, such as Grandparent Days, Faculty/Staff Appreciation Days, new parent activities, academic grants, parent education programs, grounds improvements, etc. on all campuses. In addition, parents raise funds for the School through the Parent Fund and the Tuition Drawing.

Parent involvement is essential to the continued success and growth of the School, and parents are encouraged to actively participate in the Parent Association. For more information about the Parent Association and opportunities to volunteer, click on Parents in the website header, or call the Parent Association hotline at (904) 256-5045.

Parents and Independent Schools

To be successful, every independent school needs and expects the cooperation of its parents, who must understand and embrace the school’s mission, share its core values, and fully support its curriculum, faculty and staff. When joined by a common set of beliefs and purposes, the independent school and its parents form a powerful team with far-reaching positive effects on children and the entire school community.

Working together, parents and school professionals exert a strong influence on children to become better educated; they also help them to mature by modeling adult working relationships based upon civility, honesty, and respect.

Parents and the Board of Trustees

In most independent schools, decision-making authority at the highest level resides in a volunteer Board of Trustees whose membership often includes current parents. The Board focuses on three areas critical to the success of any independent school: it selects, evaluates, and supports the Head of School, to whom it delegates authority to manage the school; it develops broad institutional policies that guide the head in running the school; and it is accountable for the financial well-being of the school. In the conduct of its official business, the Board acts only as a whole; individual trustees, including the board chair, have no authority to act unless specifically authorized to do so by the Board acting as a whole.

Parents with concerns about the school or with decisions made by the administration or faculty are encouraged to inquire about and follow the School’s review process. Trustees often interact with others within the school community but do not get involved in the daily operation of the school. As a matter of good practice, parents should report concerns to the appropriate teacher or administrator.

Parents and the Faculty and Administration

Parents play an essential and positive role in the life of an independent school. Not only are parents advocates for their children, they also support the faculty and administration through extensive volunteer activities and events.

The relationship between parents and the faculty and administration is formally governed by the School’s written enrollment contract and handbook, in which its procedures are spelled out. When parents choose to enroll their child in an independent school, they agree to subscribe to its mission, follow its rules, and abide by its decisions. Trust and mutual respect are the most essential underpinnings of effective working relationships between parents and school employees.

Inherent in the Bolles Mission Statement is that all members of the community live by the Honor Code and Values Statement: students, faculty, staff, and parents.

Parents best support a school climate of trust and respect by communicating concerns openly and constructively to the teacher or administrator closest to the problem. Efforts by parents to lobby other parents have often proven to be counterproductive.

Parent and School Partnership Agreement

The Bolles School emphasizes high academic achievement, good study skills, and positive character development. We set high standards for each child with whom we work, and then give support to enable him/her to meet these expectations. We expect our students throughout their years here to achieve success in becoming self-motivated and in assuming responsibility for their actions.

A character development program is taught weekly to students in grades Pre-K – Grade 5.

At The Bolles School, we value an atmosphere of genuine respect and courtesy between student and student, adult and student, and adult and adult.

Parents need to understand that tuition only covers 85% of the School’s operating cost, which means that the School needs to exercise tight fiscal responsibility including running a balanced budget, collecting tuition payments in a timely fashion, and asking for annual and capital donations as well as volunteer efforts.

In partnership, we mutually agree to:

1. Promote The Bolles School mission as an inclusive, diverse community of learners and educators.
2. Treat all members of The Bolles School with respect and civility.
3. Help support a home environment that encourages the development of positive learning attitudes and habits including, among other things, consistent, on-time drop off, regular sleeping routines, and disciplined access to electronic media.
4. Create a culture of mutual respect and high social and academic expectations.
5. Resolve conflicts and questions in the spirit of partnership and objectivity and assume that there are at least two sides to every disagreement.
6. Respect the School’s responsibilities to do what is best for the entire community and for the promulgation of itself as an educational institution.
7. Respect the confidentiality of all aspects of the children’s experience, including grades, assessments, and the experiences of his or her peers.
8. Communicate effectively, efficiently, and truthfully with each other about all aspects of the child’s’ experience.
9. Nurture all children towards an evolving and developmentally appropriate independence.

Payment of Tuition and Fees

The School strives to provide the highest quality education while maintaining affordable fees. We depend on the timely payment of tuition and registration fees to cover our obligations. Enrolling your child requires a financial commitment much like any other major purchase. Please make school tuition a budget priority. Failure to make tuition/fee payments by the contractual dates may result in a child being removed from school or not being allowed to take examinations. Transcripts and student records cannot be forwarded to another school if there is an outstanding balance in his/her account, or if there are other outstanding debts.

Student Records and Information

Requests for student records and transcripts must be directed in writing to the School Office. The School reserves the right to withhold student transcripts and records for non-payment of tuition or fees.

The School makes reasonable efforts to ensure that both natural parents (or legal guardians) receive substantially the same information (transcripts, records, appointments, etc.). The School must rely upon the correctness and completeness of parental information when the student is enrolled. In situations of divorced or separated parents, if one parent believes that the other parent is not entitled to receive certain information, the parent wishing to restrict information provided by the School must provide the School with a court order that is still in effect that specifically restricts the other parent from receiving such information.

School Closings

In the event of possible school closings, please tune in to local radio and television stations for information. For further news and updates, you may also access the Bolles website.

Volunteers

The success of an independent elementary school program depends a great deal on parent volunteer help. Opportunities throughout the year will arise for parents to volunteer. Some of these opportunities include lunch program for Grades K-5, library volunteers, class parties, field trips, family picnics, and other various activities. Classroom teachers will contact parents as there is a need for volunteers in the classroom.

Communications

The Bolles Office of Communications utilizes weekly global emails to communicate news, events and activities of the School. This allows the School to present information to constituents from a single source with consistent timing and frequency. Global emails are distributed on Tuesdays (unless a holiday changes the schedule, or there is an emergency notice), and include important information in regard to our students’ activities and news from the School. We make every effort to market all school events and opportunities via email, including: calls for volunteers to manage the PA Farmers Market; After School Advantage program notices; information on Bolles Camps; and various School fundraisers.

As such, School leaders must insist our constituents not use other means of distribution for messaging, including via Monday folders in the lower schools, fliers and other printed materials. When appropriate, additional marketing of an event or activity is done through mailings, the School website, social media, print ads, news releases and/or the School marquees. In addition, only Bolles events and news is promoted unless it is a community service activity which is placed under “Building A Force of Goodness” tagline and posted to the website. No outside company names are distributed.

If you are not receiving these emails, or have an address or email change, please email Framptonj@Bolles.org so we can update our records and ensure the correct email address is in our system. Or check the spam folder in your email files and ensure Bolles is noted as a preferred sender.

EPA Notification

As required by the U. S. Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) dated October 30, 1987 (40 CFR Part 763, Subpart E), The Bolles School retained a consultant to perform inspections of our buildings for asbestos-containing building material. Section 763.93 (g)(4) of the AHERA regulations requires us to notify you annually of the availability of our asbestos management plan for your review. The inspection findings and an asbestos management plan are on file, and available for your review, in our operations office.

Section 763.92(b) of the AHERA regulations requires us to perform periodic surveillances of the asbestos material every six months. Asbestos inspectors perform these surveillances and an accredited management planner reviews the results of the surveillances every three years. No significant changes in the asbestos material were noted during the most recent surveillance of our school.

Asbestos presents a health hazard only when fibers become airborne and are inhaled. The mere presence of asbestos material does not present a health hazard. The Bolles School has significantly reduced asbestos material, and where it does exist it is fully encapsulated. The asbestos material meets all AHERA safety standards and we will continue to manage and or remove the material in place, as recommended by the accredited management planner.

Bartram Campus

Middle School Bartram Campus

ABOUT OUR SCHOOL

Values Statement

THE BOLLES SCHOOL VALUES STATEMENT
The Bolles Community strives to reflect in each of our lives respect for the individual. We embrace this philosophy and teach our students that a civilized culture (all that is truly great in human life – in art, in music, in literature, in science, and in technology) represents the achievements of honest, thoughtful, and often highly learned individuals. The sharing of ideas, ideals, and accomplishments with one another brings mutual respect and often mutual advantage. The success of such people develops highly desirable personal values such as generosity, honesty, hard work, sharing attitudes, high ethical standards, and pride in community.These values reflect our philosophy of moral growth:

  • Respect for the property and opinions of others
  • Responsibility for our actions
  • Hard Work to achieve mental and physical excellence
  • Concern for Others, especially for those less fortunate
  • Pride in our community
THE BOLLES WAY: Pursuing excellence through courage, integrity, and compassion.


THE VALUES STATEMENT AND EXPECTATIONS REGARDING MUTUAL RESPECT AND APPROPRIATE CONDUCT

Whether we attend Bolles as students, or are employed by the School, there are reasonable expectations governing our conduct designed to help ensure that all in our community are treated with the respect mentioned prominently in our Values Statement, so that each student here is allowed the same opportunity to achieve success without bullying, insult, threat, or harassment. These expectations apply to all forms of conduct and communications, whether physical, verbal, written, or electronic that are consistent with the values set forth above and which go to the very core of this school. Only those students willing to show respect for their fellow members of our community belong at Bolles. Students who choose to ignore this policy can expect significant consequences, including the possibility of suspension or expulsion from the School for particularly serious or repeated disregard of this critically important principle.

Non-Discriminatory Statement

NOTICE OF NON-DISCRIMINATORY POLICY AS TO STUDENTS: The Bolles School admits students of any race, color, gender and ethnic origin to all the rights, privileges, programs and activities generally available to students at the School. It does not discriminate in administering educational policies or other school programs. This School is authorized under Federal law to enroll non-immigrant students.

Honor System

Honor Code
The Honor System is based upon, but not limited to, our Honor Code that states: “I will maintain my self-respect and respect others. I will not lie, cheat, steal or tolerate anyone who does.” Violation of the Honor Code can be grounds for dismissal from the School.

All areas of student life and behavior are governed by the Honor System, whose purpose is to provide the growing, maturing student with on-going developmental experiences leading to and culminating in a firm, secure value system.

We want the Honor System, not just a Code, to become an integral part of the Bolles experience. Ideally, the System is a constant reminder of the highest aspirations of the Bolles School Mission Statement. We wish to foster in every student a deeply felt sense of self-worth based upon individual responsibility, a feeling of pride in one’s own achievements, a feeling of dignity for one’s self, and an abiding respect for one’s peers.

It must follow then that these philosophical tenets and aspirations culminate in the final dimension of college preparation: Character - which is the ultimate manifestation of the Bolles experience.

We assume that our students are honorable citizens who recognize the right (moral) course of action and follow it. However, we know that doubts, confusion, and pressures sometimes result in mistakes, and we wish to emphasize here that every student is expected to avoid the following:

1. LYING: Like cheating, lying, when it occurs, usually results from doubts, pressures, and confusion. If one exercises independently and responsibly his/her duty to know what is expected, when it is expected, where, and how, if applicable, and if he/she follows the course of action suggested by his/her conscience, lying is unnecessary and highly unlikely.

2. CHEATING: By (a) knowing the nature of the assignment, test, report, paper, or project, (b) planning his/her time and work so that the goals and objectives can be achieved independently without recourse to external, unauthorized help, (c) executing the assignment, test, or task to the best of his/her ability and accepting the consequences of his/her own shortcomings, (d) signing the Honor Pledge, “I pledge on my honor that I have neither given nor received aid on this work,” with a clear conscience, students will avoid cheating.

3. STEALING: Stealing is largely a matter of respect for property. If one respects one’s own property, he/she is likely to respect the property of others; hence, stealing will not occur. Once again, we return to the matter of personal responsibility, which is the key to the success of the HONOR SYSTEM.

Intensive orientation to the Honor System is an integral part of orientation each fall. It is the personal responsibility of each student to become fully aware of the system, in order to cooperate with it, not to be intimidated by it. As the student matures, he/she will grow into and become part of the System. When the student receives his/her diploma, he/she will reflect with confidence that he/she is truly prepared for college - that he/she has the strength of character to meet and cope successfully with the myriad challenges that lie ahead and that will test his/her strength of character every day of his/her life.

Because technology continues to have an impact on the educational community and the various media in which information is disseminated, students should pay particular attention to the following:

Respect for intellectual labor and creativity is vital to academic discourse and enterprise. This principle applies to works of all authors and publishers in all media. It encompasses respect for the right to acknowledgement, right to privacy, and right to determine the form, manner, and terms of publication and distribution. Because electronic information is easily accessible and reproduced, respect for the work and personal expression of others is especially critical in computer environments. Violations of authorial integrity, including plagiarism, invasion of privacy, unauthorized access, and trade secret and copyright violations, may be grounds for a conviction of an Honor Code violation.

What is plagiarism? Plagiarism is the act of knowingly using another’s writing or ideas and presenting them as one’s own.

Parents and Independent Schools

To be successful, every independent school needs and expects the cooperation of its parents, who must understand and embrace the school’s mission, share its core values, and fully support its curriculum, faculty and staff. When joined by a common set of beliefs and purposes, the independent school and its parents form a powerful team with far-reaching positive effects on children and the entire school community.

Working together, parents and school professionals exert a strong influence on children to become better educated; they also help them to mature by modeling adult working relationships based upon civility, honesty, and respect.

Parents and the Board of Trustees

In most independent schools, decision-making authority at the highest level resides in a volunteer Board of Trustees whose membership often includes current parents. The Board focuses on three areas critical to the success of any independent school: it selects, evaluates, and supports the Head of School, to whom it delegates authority to manage the school; it develops broad institutional policies that guide the head in running the school; and it is accountable for the financial well-being of the school. In the conduct of its official business, the Board acts only as a whole; individual trustees, including the board chair, have no authority to act unless specifically authorized to do so by the Board acting as a whole.

Parents with concerns about the school or with decisions made by the administration or faculty are encouraged to inquire about and follow the School’s review process. Trustees often interact with others within the school community but do not get involved in the daily operation of the school. As a matter of good practice, parents should report concerns to the appropriate teacher or administrator.

Parents and the Faculty and Administration

Parents play an essential and positive role in the life of an independent school. Not only are parents advocates for their children, they also support the faculty and administration through extensive volunteer activities and events.

The relationship between parents and the faculty and administration is formally governed by the School’s written enrollment contract and handbook, in which its procedures are spelled out. When parents choose to enroll their child in an independent school, they agree to subscribe to its mission, follow its rules, and abide by its decisions. Trust and mutual respect are the most essential underpinnings of effective working relationships between parents and school employees.

Inherent in the Bolles Mission Statement is that all members of the community live by the Honor Code and Values Statement: students, faculty, staff, and parents.

Parents best support a school climate of trust and respect by communicating concerns openly and constructively to the teacher or administrator closest to the problem. Efforts by parents to lobby other parents have often proven to be counterproductive.

Parent and School Partnership Agreement

The Bolles School emphasizes high academic achievement, good study skills, and positive character development. We set high standards for each child with whom we work, and then give support to enable him/her to meet these expectations. We expect our students throughout their years here to achieve success in becoming self-motivated and in assuming responsibility for their actions.

A character development program is taught weekly to students in grades Pre-K – Grade 5.

At The Bolles School, we value an atmosphere of genuine respect and courtesy between student and student, adult and student, and adult and adult.

Parents need to understand that tuition only covers 85% of the School’s operating cost, which means that the School needs to exercise tight fiscal responsibility including running a balanced budget, collecting tuition payments in a timely fashion, and asking for annual and capital donations as well as volunteer efforts.

In partnership, we mutually agree to:

1. Promote The Bolles School mission as an inclusive, diverse community of learners and educators.
2. Treat all members of The Bolles School with respect and civility.
3. Help support a home environment that encourages the development of positive learning attitudes and habits including, among other things, consistent, on-time drop off, regular sleeping routines, and disciplined access to electronic media.
4. Create a culture of mutual respect and high social and academic expectations.
5. Resolve conflicts and questions in the spirit of partnership and objectivity and assume that there are at least two sides to every disagreement.
6. Respect the School’s responsibilities to do what is best for the entire community and for the promulgation of itself as an educational institution.
7. Respect the confidentiality of all aspects of the children’s experience, including grades, assessments, and the experiences of his or her peers.
8. Communicate effectively, efficiently, and truthfully with each other about all aspects of the child’s’ experience.
9. Nurture all children towards an evolving and developmentally appropriate independence.

Alma Mater and Fight Song

ALMA MATER
BOLLES, beloved Alma Mater, Tower high thy mighty walls. Mem'ries of our days here linger; Learned we in thy hallowed halls. Closely bonded by our friendship, Proud we stand with voices raised; Youthful days of Bolles we treasure — Knowledge, strength, tradition praised. As the river flows before us, We move forward to succeed. Called to seek our lives victorious, Words of noble tutors heed. Ever fondly we remember; Days spent here are now our gain. Led to learn for sake of wisdom — Cherished, Bolles, you will remain.
Lyrics by Julie Cheves Babcock
Music by William Schirmer

THE BOLLES FIGHT SONG
On, on Bolles School We are right, For the fight, to-night Get that ball, and hit that line, Every bulldog star will shine, We'll ere be true, To the orange and blue. As we roll, to that goal, var-sa-tee, We will kick, pass, and run, Til the battle is won, And bring home the victory.
Words and music by permission of The University of Kentucky
Adapted by J. Frank Callihan

ACADEMIC GUIDELINES AND PROCEDURES

Interim and Quarter End Dates

The academic school year at The Bolles School is divided into two semesters of two quarters each.

Ends of Interims and Quarters are:
End of First Quarter Interim: September 15, 2017
End of First Quarter: October 17, 2017
End of Second Quarter Interim: November 17, 2017
End of Second Quarter: January 16, 2018
End of Third Quarter Interim: February 9, 2018
End of Third Quarter: March 15, 2018
End of Fourth Quarter Interim: April 20, 2018
End of Fourth Quarter: May 25, 2018

Grade Availability Dates

Grades are available through My BackPack with a password each interim and quarter. Reviewing grades with your child regularly can often alleviate later problems. The dates for report card access online are:

First Interim: September 22, 2016
First Quarter: October 31, 2016
Second Interim: November 29, 2016
Second Quarter (including First Semester): February 1, 2017
Third Interim: February 24, 2017
Third Quarter: March 31, 2017
Fourth Interim: May 4, 2017
Fourth Quarter (including Second Semester): June 13, 2017

Semester Exams

First semester exams will be given December 13-15, 2017. Second semester exams will be May 29-June 1, 2018, with makeup exams on June 4, 2018.

Semester examination schedules are posted one month in advance. Students are responsible for knowing their schedule. If a family emergency necessitates rescheduling of an examination, the middle school Head should be contacted immediately to make other arrangements. Buses will operate on their regular schedule during exam week.

Academic Banquet

Each year, the top scholars in each grade are honored at an Academic Banquet. The top 10% of each grade is invited based on Grade Point Average computed at the end of the third quarter. Students are invited to this event by mail. Invitation is based strictly on academic achievement. No other factors are considered.

Academic Honors

Students achieving First and Second Academic Honors during a quarterly report period receive certain privileges:

1. First Honors is determined as follows:
Taking 5 Major Academics: Taking 4 Major Academics:
3 courses minimum A- 3 courses minimum A-
2 courses minimum B 1 course minimum B
No grade below B No grade below B

2. Second Honors is determined as follows:
Taking 5 Major Academics: Taking 4 Major Academics:
3 courses minimum B 3 courses minimum B
2 courses minimum B– 1 course minimum B–
No grade below B– No grade below B–

Awards

Bolles Middle School seeks to recognize outstanding students in many ways. Following are explanations of some of the awards given:

1. STUDENT OF THE DAY—Student of the Day is given from time to time a student who exhibits a simple act of kindness, courtesy and consideration. Nominations are made by any student or faculty member.

2. PRESIDENT’S LIST—The purpose of the President’s List is to recognize students who have, in the preceding quarter, made significant contributions above and beyond the level of performance expected of the Bolles student to create a positive impact in the Bolles community or greater Jacksonville community at large. Students are nominated for this award by teachers, club and class sponsors, or fellow classmates. There is no minimum or maximum number given each quarter. A committee of administrators and advisors then makes recommendations to the Head of the Middle School for his approval. The awards are presented at convocations, and a letter is sent home to announce the student’s selection.

3. HONORS—First and Second Honors are given based entirely on academic achievement. No other factors are considered. A full explanation is above.

4. AWARDS DAY—Each year in the spring, numerous awards are given to various students. There are two basic types of awards given. Academic Awards are given in each discipline and are chosen by the members of each department based on grades, attitude, and interest shown in the subject. Recognition awards are given for outstanding contributions in a variety of areas and are nominated by faculty. Parents of award winners are invited by phone or email.

Grades

The academic grading system is determined on a letter basis as follows:
A-Excellent
B-Good
C-Satisfactory
D-Poor
F-Fail

Credit is given only for a grade of C- or better. Students who receive a grade below C- for the year will be required to attend summer school. Students who receive more than one grade below C- for the year may be withdrawn from school. Number grades are not reported. The use of a plus (+) or minus (–) designation will help to determine more exactly the degree of progress.

Homework

Homework serves an important role in the educational process. Homework is generally designed to be done outside of class time and independent of teacher assistance, although Zero Hour is an ideal opportunity to seek help for difficulties encountered when completing homework. Homework may be assigned for many purposes, including: pre-reading or previewing content to be discussed in class; investigation, reinforcement, or expansion of course material presented in class or in readings; long-term projects requiring planning and consistency; and reviewing for assessments. Homework assignments for the sixth grade average 15 to 20 minutes per class per evening. Seventh and eighth grade assignments range from 20 to 30 minutes per class per evening. Regular homework is not assigned over the Winter or Spring Break holidays, although a long-term assignment may be due after a break but with the assumption that students have had ample time to complete the assignment before the break. All teachers provide exam review guides before the Winter holiday to be used at the student’s discretion. A normal one night’s worth of homework is the guideline for other holiday breaks during the year. Students who miss work for religious holidays should follow the guidelines for Class Attendance in the Handbook.

Teachers provide information about homework expectations and guidelines as a part of the Parent Night presentations in the fall. Parents are encouraged to attend this important informational evening, or may contact the student’s advisor or teacher(s) at any point during the year if questions or concerns arise in reference to student homework policies.

Participation Policy

Several areas of student activity place great demands on a student’s time. While it is the philosophy of the School to encourage such involvement, a student who represents Bolles on an athletic field, in a performance, or in other activities must first satisfy the academic demands of the School. Participation in either extracurricular or interscholastic art, athletic, and academic performances and competitions requires attendance in at least half of the student’s classes on the day of the event with no unexcused absences. Academic obligations (i.e. tests, papers, etc.) must also be fulfilled.

Students’ grades are monitored with regard to continued participation at the end of each grading period. At four weeks into each academic quarter, all grades are reviewed. Any student with two Ds or one F is placed on participation warning. Participation in the activity may continue, but warning status alerts the student, the family, the advisor, and the coach or sponsor that potential exists for the student to lose the privilege of participation in contests or performances for a period of four weeks and that determination will be made at the end of each quarter. A student who is placed on participation restriction at the end of a quarter will remain on that restriction until the student’s grades improve appropriately, as measured by subsequent interim or quarter grades. Participation status for the first four weeks of the second semester is based upon first semester grades.

The list of those students who have not met the above standards for participation and are therefore unable to participate becomes official seven calendar days after grades are distributed to students. Any student who wishes to make an appeal concerning his participation status must do so within a week of this date or remain unable to participate in contests or performances for the remainder of the four week period. Appeals must be made in writing to the Head of the Middle School and include statements from the student, coach or sponsor, and the student’s advisor.

The student may be asked to make a personal appearance before the committee that reviews such appeals and/or produce other supporting material such as weekly progress reports or comments from teachers. Coaches or activity sponsors may, of course, establish their own policies regarding the level of participation of students relative to their academic performance if these are consistent with the above stated policy.

Schedule Course Changes

Schedules will be mailed to students in August, preceding the opening of School. Occasionally, schedule changes are needed. Students needing changes should obtain a Schedule Change Form from their advisor and should turn it back in to the office when completed.

After the opening of School, students should do the following concerning a schedule change: consult the teacher of the course involved for recommendations and suggestions; consult your advisor for information concerning alternatives; and bring the request to the Middle School Office. Schedule changes can only be made by the Middle School Office after the proper authorization is obtained.

Schedule changes are not made to accommodate personalities, personal preferences, or other non-educational reasons. Parents may not request specific teachers either before or after schedules are developed. However, parents may request, when possible, that their child not have the same teacher in the same subject area in successive years. In such cases, the replacement teacher will be based upon the student’s schedule and space availability, not by parental request.

Tutoring

Many opportunities exist during the school day for a student to receive additional help for academic concerns. Regular use of Zero Hour and Activities Period can meet the needs of most students. In addition, other appointments with teachers may be possible at mutually agreeable times. If students avail themselves of these opportunities, it should be possible to avoid the expense of hiring a tutor. We believe that the teacher who teaches the course of study is the person best equipped to provide extra assistance.

Tutoring outside normal classroom and extra help arrangements should be viewed as a temporary measure designed to address a specific situation, not as a long term substitute for appropriate course placement or responsible student effort. If the services of a tutor are deemed necessary, professional considerations do not allow Bolles faculty to receive extra compensation to tutor students who are currently enrolled in their class, nor should teachers be expected to offer tutoring during the school day. Non-Bolles tutors may not tutor Bolles students on campus without prior permission from the Campus Head. Any approved tutors must complete the appropriate pre-employment requirements through the Human Resources Office.

Of primary importance is close communication among parents, student, teachers, advisor, and tutors. Students benefit most from extra help if it is consistent with the expectations and standards of their regular courses. It is vital, therefore, that a Bolles teacher be made aware that his or her student is being tutored outside of class. If a tutor is hired for any reason, please notify the advisor, who will facilitate cooperative interaction between the School and the tutor.

Zero Hour

Zero Hour is a daily program of special help before regular classes each academic day. The block of time from 8 - 8:30 a.m. provides an opportunity for immediate help in any subject area, an uninterrupted and “sacred” block of time for academic assistance and/or individual research. Additionally, Zero Hour offers parents an excellent opportunity to meet with a teacher or advisor in order to solve a problem together. All teachers will be in their classrooms to meet with students at 8 a.m. Until 8:30, all students must be in either the cafeteria, one of their classrooms or the library. They may not gather in other areas. Additional time to meet with teachers will be available each day during Activities Period.

SCHOOL GUIDELINES AND PROCEDURES

These guidelines and procedures relate to the conduct and procedures that are expected of Bolles students during the school day. Self-discipline is a distinguishing characteristic of Bolles students, enabling them to follow the guidelines with no problems. Most of the rules are positive in nature and indicate acceptable traits, while some are negative in nature and indicate conduct that should be avoided. Students and parents should be familiar with all guidelines and procedures in the Handbook.

Attendance Policies

General
Active participation in class activities is an integral part in the learning experience at Bolles. For this reason class attendance is essential. Activities Periods at the end of the school day are considered classes for this purpose. The attendance record of any student receiving more than seven (7) unofficial absences per quarter in any class will automatically be reviewed by the administration. A student receiving more than seven (7) unofficial absences per quarter in a class risks receiving a failing grade for the quarter in that class. Exceptions may be granted by the administration.

The Dean's Office makes a conscientious attempt to confirm the reasons for all absences as they occur. Parents will be notified when a student has accumulated four (4) unofficial absences from any class during the course of a quarter. When the student reaches seven (7) absences, the parent will again be contacted. At the eighth (8) absence, parents may be asked for further written verification or documentation concerning their child's absences to determine whether an appeal is necessary.

Unofficial absences include illness, family trips, parent-requested absences, holidays not observed by the School, and class cutting. The Dean's Office reviews all unofficial absences for possible disciplinary action.

School functions such as school-sponsored trips or teacher-approved absences, whereby the student is elsewhere on campus, are considered official absences.

Class Attendance
1. Students are expected to attend all academic classes and to be prompt and prepared. Convocation is considered a class. Participation in either extracurricular or interscholastic art, athletic, and academic performances and competitions requires attendance in a majority of classes on the day of the event. In addition, parental notification or medical documentation must be provided prior to the student's participation in the event. Academic obligations (i.e. tests, papers, quizzes, etc.) must also be fulfilled on that day or arrangements made in advance with the teacher.
2. Absences from school must be reported to the School by calling 904-724-8850 by 9 a.m. the day of the absence.
a. Calls made before 8 a.m. will be received by the answering service.
b. From 8 a.m. to 4 p.m. parents of middle school students should call the Middle School Office at 724-8850.
3. The day the student returns to school, written verification of the absence from the parent or guardian must be presented at the Dean's Office.
a. The verification must include (1) student's name, (2) dates and periods missed, and (3) reason for absence and must be written and signed by the parent.
b. Official absences, which are School-sanctioned, do not require parent verification and readmits are not required.
4. If written verification of absence is not received before first period of the day returning, the student will be admitted to class with an unexcused readmit. The obligation can be removed if a note of absence verification is received by the School before 8:35 a.m. the following day.
5. Students who miss assignments, quizzes, or major tests because of a brief illness or official school absence should be given the same number of days they have missed to make up the work. To be fair to all students, this is standard procedure in all academic departments in the middle school. Extended absences will be dealt with on an individual basis and should include the student's advisor in the discussion so that the student is not overwhelmed by the amount of work he or she has to make up on a given day.

Tardies
1. Students who report to class after the bell rings are considered tardy and must be sent to the Dean's Office to receive a readmit to class.
2. A student's first three unexcused tardies carries a penalty of one demerit, which is equivalent to one lunch-duty session. Afterwards, each additional unexcused tardy is one demerit.
3. Students who are more than a few moments late to a class should make every attempt to attend class in order to gain the academic benefits from being present for even part of the session. However, students who miss more than twenty minutes due to tardiness may be noted as being unexcused absent and incur the resulting academic penalty.
4. An excused tardy must be verified in writing by parent, guardian, or School representative. Students with notes for excused tardiness should report to the Dean's Office with their written excuse before reporting to class.
5. It is considered an Honor Code violation if a student receives a readmit to a class and does not attend the class.

Early Dismissal
1. If it is necessary to leave school during a class period, a written request from parents must be presented to the Middle School Office immediately before first period for a signature approval. Then, the signed request must be presented at the beginning of the class period to the involved teacher. Before leaving campus, students must bring the approved request to the Middle School Office and sign out. Students must also sign in on their return to campus.
2. If the student does not return to the School that day, the same procedure as for regular absences must be followed.
3. If a student is signed out during 8th Period or Activities Period, parents will not be allowed to park in the circle by the Main Office, as buses will be preparing to depart and will be in the circle.

Extended Absences
1. Personal absences, such as vacation or travel, are discouraged when school time is missed. Should there be such absences, the principal must be notified in writing in advance. It is the student's responsibility to inform the teachers of his absence and arrange his work. Makeup work will be at the discretion of the teacher.
2. Should personal absences exceed the limit of seven (7), the School must be petitioned in writing to waive the requirement. The reason for the request must be stated.
Students who are ill or who are suspected of having a communicable disease must be removed from the classroom according to school policy to prevent the spread of infection through direct contamination (coughing, sneezing, talking, sharing articles, etc.). Students must be asymptomatic before returning to school. In other words, students must have no fever, vomiting, etc. for at least 24 hours prior to their return to school, or have a physician's note stating that the student is not contagious and/or is under treatment.

Athletics

A Bolles athlete realizes that representing the School in sports is a distinctive privilege and that there is a certain code that must be willingly accepted in order to be the greatest possible asset to the School, the team, and the coach. Candidacy for any Bolles team indicates belief that obligations can best be fulfilled by adherence to the following provisions:

1. CONDUCT—Knowing that conduct both on and off the athletic field will be an example to the whole student body, nothing will be done to bring discredit to the athlete, the team, or the School.

2. SPORTSMANSHIP—Engaging in a particular sport, the athlete will do his best to follow the rules, to abide by officials' decisions, to refrain from the use of profanity and taunting, and to treat opponents with fairness. The athlete will be humble in victory and gracious in defeat.

3. LOYALTY—Recognizing that loyalty to the School is vital to the success of any athletic endeavor, the athlete will do the following:
a. faithfully cooperate with the coach, the team members, and all School authorities
b. insure eligibility by maintaining high academic standards
c. take care of all School property and equipment issued

4. COURAGE—Accepting responsibility as a team member, the athlete will perform duties in a manner that will earn the respect of teammates and opponents alike.

5. PARENTS- The same appropriate conduct and positive attitude that is expected of students is required of their parents. Conduct to the contrary will not be tolerated and if persistent will result in the parent being banned from sporting events.

Regulations and Awards: School academic and state eligibility regulations must be adhered to in every respect in order to compete in interscholastic athletics. In awarding letters, the coach of the respective sport will submit a list of his recommendations to the director of athletics who will then make the final decision regarding such awards.

Eligibility: It is imperative that a certified copy of the birth certificate of each student who will compete in interscholastic athletics be presented to the School for registration with the Florida High School Athletics Association. The birth certificate MUST BE CERTIFIED BY THE STATE IN WHICH IT WAS ISSUED. Notarized photocopies are NOT accepted by the Florida High School Athletic Association. The birth certificate must be filed with the School not later than August 1. Academic eligibility standards are required by the Florida High School Athletic Association and are strictly enforced at Bolles.

Off-Season/Out-of-Season Training Policy for Bolles Athletes

Off- or out-of-season training by Bolles athletic teams is limited to weight training and conditioning activities. These activities must be organized and supervised at all times by a Bolles coach. Students, whether or not a member of a Bolles team, are not allowed to use a Bolles athletic facility for practice, weight training, or conditioning without direct supervision of a coach. Unsupervised free play or practice on School grounds is not permitted.

Child Abuse Reporting

School teachers and other personnel are mandatory reporters under the Florida child abuse reporting laws. Please understand that we must take our obligations seriously and if we assess that a situation requires it, we will make a report to child abuse authorities of situations that we reasonably suspect constitute abuse, neglect, or abandonment. Depending on the circumstances, we may not be able to communicate with parents about the report until authorized by child abuse authorities to do so. We ask for your understanding as we do our best to protect the children under our care.

Computer and Systems Usage Policy

The Bolles School computer network (including all School computer equipment and Internet access through school equipment, and personal network files of Bolles students, faculty, and staff) is provided for students to conduct research, to learn about computers, to facilitate learning, and to communicate with others. Access to network services is given to students who agree to act in a considerate and responsible manner. Access is a privilege, not a right, and access entails responsibility on the part of all network users.

The Bolles School has in place an Honor Code and a Values Statement, which apply to all areas of school life, including the use of school and/or personal computers and devices. Both the Honor Code and the Values Statement are displayed prominently on campus and are explained in this book.

The Bolles School policies as regards specific school computer and device usage are as follows:
1. Unauthorized access, alteration, and/or sharing of others' accounts, digital messages, and files is prohibited.
2. A school network account password is considered to be the personal property of the user and may not be used by another. It is also a violation to give your password to another student for any reason without authoritative supervision.
3. Attempting to subvert network security, to impair functionality of the network, or to bypass restrictions set by the administrators is prohibited. This includes, but is not limited to:

• Altering the system settings, system files, or programs on a school computer or device in any way without the permission of the network administrator.
• Purposely uploading or downloading viruses
• Downloading or uploading programs that can be used as hacking tools
• Tampering with digital equipment or data infrastructure components. Assisting others in violating these rules is also considered unacceptable behavior.

4. Unlawful use or distribution of information is prohibited. This includes copyright violations such as software piracy as well as plagiarism. The network is a valid academic resource and use thereof is governed by the same rules as library resources. This includes the Internet. All information obtained through the Internet and other computer research tools must be cited when used in a student's work. Information gained from a web site is the same as information found in print resources. Students should see their classroom teacher for help in the proper methods of citing copyright-protected resources.
5. Using the network for commercial purposes or promoting illegal activities is prohibited.
This includes, but is not limited to:

• Uploading, downloading, or sharing of illegal or pornographic material
• Uploading, downloading, or sharing of copyrighted materials such as music, movies, and books
• Duplicating copyrighted materials with the intention to sell
• Sending threatening or harassing digital messages
• Use of profanity and other similar activities.

6. Before downloading files or programs from the Internet to a school computer or device, students should check with the teacher or lab supervisor. Students understand the right to use any electronic or mobile devices (“Device") at The Bolles School is a privilege and that in using my Device(s) I am, at all times, required to strictly abide by School values, policies and conditions.

The Bolles School policies as regards to allowed or required usage of personal electronic or mobile devices will be based on the following:
1. Students understand that their Device(s) is/are intended for academic purposes and that teachers will determine the level of access to and usage of any Device(s) in their classes.
2. Students will use their Device(s) in accordance with The Bolles School Honor Code Value System.
3. Students understand that any unauthorized recording, the unauthorized taking of pictures or the unauthorized taking of videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
4. Students further understand that the unauthorized distribution or posting of any audio recordings, pictures or videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
5. Students are solely responsible for protecting and securing their Device(s) including, but not limited to, against theft, damage, loss and all the other unforeseeable misfortunes which could occur.
6. Students are responsible for maintaining their Device(s), including, but not limited to, maintaining device updates, virus protection and a charged battery throughout the academic day.
7. Students realize it is a privilege to use their Device(s) on campus and at School-sponsored events. School personnel may confiscate their Device(s) if there is a reason to believe that School policies or regulations have been violated. If a violation has occurred, depending on the gravity of the offense, the Device(s) will either be returned to the student or to his/her parent/guardian at the end of the day or at the end of the School-sponsored event.

The previously listed policies exist to promote positive, responsible, and ethical use of technology by students. If a situation arises that is not specifically covered in these policies, a student is expected to apply the Honor Code and the Values Statement. If in doubt, the students should seek the advice of a teacher or advisor.

Discipline

The Bolles middle school is a community of learners, and discipline in the middle school includes the development of academic discipline as well as appropriate behavior.

Students are expected to work with each other and with their teachers, coaches, and advisors in positive and constructive ways. Self-control, appropriate language, and respect for peers and adults are emphasized and expected. Parents are asked to re-enforce these behaviors. Academic discipline includes the realization on each student's part that class work, homework, and projects are to be completed as assigned. Teachers and advisors are eager to work with both students and parents in the development of study habits and academic discipline. The middle school faculty is a competent, caring, and supportive group of professionals committed to helping students as they develop academic and personal discipline. Students who have problems obeying the School policies are sent to the dean of students. The Dean's Office will assign work details during the school day or, in more severe cases, on Saturday mornings. Serious discipline problems are handled by the Disciplinary Committee.

Saturday Work Days
“Saturdays" are constructive work projects on school grounds given to students who have committed more serious offenses, or have failed to respond to normal disciplinary procedures. They are assigned by the Dean's Office. Most students in the Bolles middle school will not receive Saturday Work Days. Receiving a “Saturday" is a sign that a serious behavior problem exists that could become severe if not corrected. In all cases, parents will be notified of the nature of the problem and the date of the work day. “Saturdays" are supervised by the dean of students and usually are between 8 a.m. and 11 a.m. Failure to serve a Saturday Work Day could result in expulsion.

Serious Offenses
The following offenses are considered serious and can result in expulsion:
1. Possession or use of any nonprescription drug or alcohol or tobacco product on campus or at any school-sponsored event, on or off campus
2. Possession of any weapon, gun, knife, slingshot, pellet gun, martial arts weapon, mace, pepper spray, fireworks, or any other item used as a weapon
3. Serious or repeated violation of the school’s Honor Code
4. Disrespect for a teacher, staff member, or fellow student
5. Intentionally injuring or threatening to injure another student
6. Bullying or harassment.
7. Continued disregard for standard rules and regulations
8. Vandalism

Dress Code

The Bolles Bartram Middle School Dress Code information can be found here.

Emergencies

In the event of any emergency that might result in closing the School or canceling classes, official news will be broadcast immediately utilizing the global emergency phone system. In addition, depending on power supply and access, global emails will be sent to all parents, information will be posted to the Bolles website and on the voice mail on the main school line (904-733-9292), as well as through local media outlets. Decisions regarding School closure because of inclement weather will be made by 6 a.m.

Food, Drink and Gum

Food and drink are not permitted in classrooms or the auditorium. The chewing of gum is not allowed on campus. In addition, paper products such as cups, plates, and napkins may not be removed from the cafeteria.

Allergy Management and Guidelines

The prevalence of severe allergies in the school setting is rising and can be life threatening. Using a multidisciplinary approach to care can minimize the risk of accidental exposure. This team collaboration between parents, physicians and key staff members will help to provide a safer educational environment for students with severe allergies.

Responsibilities of the Parent:
Parents of students with severe allergies are at the center of developing a successful plan that works for their child.

  • Empower the student. Educate your child about:
    • Their allergens and symptoms of anaphylaxis
    • Importance of hand washing before and after eating
    • Strategies to avoid allergens (i.e. not sharing food, moving away from people eating the allergen, putting down a barrier at the lunch table etc.)
    • How and when to tell an adult that they are having an allergy related problem
  • Annual Forms:
    • Complete online emergency health information
    • Meet with your physician to create an Allergy Action Plan. This needs to be submitted annually before the start of school.
  • Medications: (School Day, After School Activities, Athletics)
    • Provide emergency medications prescribed by your child's health care provider BEFORE the first day of school. For Athletics, the trainers will need them prior to the first practice. Allergy Action Plan must accompany all emergency medications.
    • If your child participates in any after school activities, an additional EpiPen will need to be provided.
    • Check expiration of medication before bringing to school and keep up-to-date.
    • Medication provided by parents will be carried on field trips and available during the school day. Stock EpiPens DO NOT travel on field trips.
    • If the student self carries their EpiPen, the student/parent is responsible for making sure that the student has it for field trips, athletic and after school activities.
  • Contact to be made before the start of school:
    • School Nurse: Collaborate with the school nurse to help implement the emergency plan in the school.
    • Athletic Trainers: Before first athletic practice.
  • During the course of the school year, please communicate any changes in your child's health or medication to the school nurse.

Responsibilities of the Student:
The goal is for the student to be empowered to manage his/her severe allergy based on the developmental level of the student.

  • Student will be responsible by:
    • Not sharing food.
    • Reading posted allergen labels and warning signs, if age appropriate.
    • Not eating foods with unknown ingredients or known to contain an allergen.
    • Being aware of the allergen exposure risks (cafeteria, buses, playground etc.)
    • Washing hands before and after eating.
    • Advocating for themselves. Notifying an adult as soon as exposure and/or symptoms occur.
    • Notifying an adult of any unkindness related to the allergy.

Bullying and Harassment

The Bolles School maintains a policy prohibiting harassment or bullying of students based upon race, color, gender, sexuality, religion, national origin, age, physical condition or appearance, or handicap by students, faculty, or any individuals associated with The Bolles School. Harassment or bullying in violation of this policy has the purpose or effect of unreasonably interfering with a student's school environment or creating an intimidating, hostile, or offensive learning environment. Harassment may be physical, emotional, or sexual and may be delivered through teasing and/or bullying.. Any activity that fosters or can be interpreted as hazing or verbal harassment either person-to-person or via communication venues will not be tolerated. Such conduct is defined as any behavior that creates an environment that limits a student's ability to participate in or benefit from the educational program. A claim by the offending student that such harassment or bullying was not the “intent” will not be a defense if the negative impact reasonably resulted Sexual harassment involves unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of sexual nature. Sexual harassment may also come in the form of physical or emotional harassment and may be delivered through teasing, bullying, etc. These behaviors may include, but are not limited to, the following if they are unwelcome to any individual exposed to the behavior:

• Using positions of authority to promise, directly or indirectly, the individual a reward, if the individual complies with a sexually oriented request.
• Using positions of authority to deny, directly or indirectly, an individual scholastic or athletic related opportunity, if the individual refuses to comply with a sexually oriented request.
• Using threats, directly or indirectly, to coerce compliance with a sexually oriented request.
• Engaging in sexually suggestive physical contact or touching another individual in a way that is unwelcome.
• Engaging in indecent exposure.
• Making sexual or romantic advances towards an individual and persisting despite the rejection of the advances.
• Making repeated and unwanted sexual jokes or innuendoes
• Making graphic commentary about an individual's body, sexual prowess, or sexual deficiencies.
• Unwanted sexual actions such as leering, whistling, or prolonged staring at private body parts.
• Displaying inappropriate sexually suggestive objects or pictures at school or during school functions.

Sexual harassment can involve males or females being harassed by members of either sex. Romantic or sexual relationships between any employee of The Bolles School and a student are strictly prohibited and will result in disciplinary action. This includes temporary students or individuals for whom The Bolles School is providing an organized service such as after-school programs or summer camps.

The Bolles School strongly encourages students who believe they are being harassed, or who believe that another student is being harassed, in violation of this policy to promptly notify his or her parents and any one of the following individuals:

• Tom Collins, Dean of Students
• Mindy Roberts, Dean of Students
• Brynne Plant, Director of Counseling Services, Bartram Campus
• Lisa Kemph, Chief Human Resources Officer
• Mike Drew, Head of Middle School
• Student's Advisor

Reporting of complaints or concerns should be made promptly so that rapid and constructive action can be taken. Therefore, while no fixed reporting period has been established, early reporting and intervention has proven to be the most effective method of resolving actual or perceived incidents of harassment. Any reported allegations of harassment will be investigated promptly. The investigation may include individual interviews with the complaining individual, the person accused of harassment and, where necessary, with individuals who may have observed the alleged conduct or may have relevant knowledge. The complaint, investigation, and resolution will be handled with sensitivity, and confidentiality will be maintained to the maximum extent practical and appropriate under the circumstances.

Misconduct constituting harassment will be dealt with appropriately. If an investigation results in a finding that this policy has been violated, appropriate disciplinary action will be taken. The discipline for serious or repeat violations is expulsion. If the complaining party is not satisfied with the resolution of his or her complaint of harassment, the complaining party may file a written appeal with the president.

The Bolles School will not tolerate retaliation against an individual for reporting harassment or assisting in providing information relevant to a claim of harassment. Retaliation is a serious violation of this policy and will be treated with the same strict discipline as would the act of harassment. Acts of retaliation should be reported immediately in accordance with the reporting procedure and will be promptly investigated.

Hazing

Although we encourage students to participate in School-related athletics, clubs, associations, organizations and other groups, the School and Florida law expressly prohibit all forms of hazing. Hazing refers to any activity expected of a student to join or to continue membership or participation in any group where the activity produces or could be expected to produce mental, emotional or physical discomfort, humiliation, embarrassment, harassment, or ridicule to the student, regardless of the student's willingness to participate. Hazing activities include, but are not limited to, acts of personal servitude (i.e., forced labor or service), sleep deprivation, restrictions on personal hygiene, yelling, swearing, insulting or demeaning verbal abuse, being forced to wear embarrassing or humiliating attire, consumption of vile or other non-food substances, consumption of alcohol, smearing of skin with vile substances, brandings, writing or marking on one's skin or clothes, physical beatings, paddling or other physical abuse, performing sexual simulation or sexual acts, stunts or dares that could result in physical injury or harm to a person's mental, emotional or social well-being, any act in violation of the law or School policy, and any other activity that could fall within the definition of hazing. If you think a particular activity could possibly be hazing, then it probably is. If you are not sure, then you need to contact a member of the Dean's Office, the Head of the Middle School, school counselor, or the Academic Dean, and ask.

A student violates this policy whenever he or she engages, assists, or attempts to engage or assist in the planning or committing of any hazing activity, whether on or off School property. A faculty member or other adult involved who knowingly allows such conduct is also guilty of hazing and is subject to disciplinary action by the School as well as that found under Florida law. Each student and adult is also responsible for immediately reporting any hazing activity or plans for any hazing activity a member of the Dean's Office, the Middle School Head, school counselor or the Academic Dean. The failure to make such a report is also a violation of this policy.

When the School administration becomes aware of any actual or planned hazing activity, the situation will be promptly investigated. Any student or adult found to have violated this policy will be subject to disciplinary action, including dismissal from the School and reporting to law enforcement authorities. No adverse action will be taken against any person who makes a good faith report of hazing activity.

Inspection Policy

To ensure a safe campus environment for all students, guests, and personnel, The Bolles School has the authority to search and confiscate any item(s) that may pose a danger to others. If a personal search is necessary, it will be performed in a manner that is respectful of the norms of decency and the emotional maturity of the student. The student's parent will be notified of the search as soon as reasonably possible. The Head of the middle school and authorized staff members may search, using any methods determined to be effective and reasonable by the head of school, a student's pockets, purse, backpack, gym bag, or other personal property; student lockers, desks, or other School property. No student may possess any illegal substance, object, or contraband that constitutes a threat to the health, safety, or welfare of any person or persons on School property. Contraband includes any substance or materials prohibited by School policy or state or federal law, including but not limited to controlled substances, drugs, alcoholic beverages, cigarettes, guns, knives, weapons (including mace or pepper spray), or incendiary devices. All items deemed to be illegal, illicit, disruptive, or a general nuisance to the educational process will be taken by staff. Storage, return, or the destruction of such items shall be at the discretion of the head of school or the head's designated agent. The cooperation of all students, parents, personnel, and guests will ensure a safe environment for our children.

Skates, Skateboards, Hoverboards, Scooters, Etc.

Skates, skateboards, scooters or other such devices are prohibited on any of the Bolles campuses. This policy is in effect regardless of the time and includes every day of the year, not just school days. Effective January 6, 2016 and until further notice, self-balancing scooters, more popularly known as hoverboards, will not be permitted on any campus or in any Bolles School building. This action is being taken because of recent concerns by the Consumer Product Safety Commission and the potential impact these devices may have on campus safety. Hoverboards include self-balancing scooters, battery operated scooters and hands-free segways. A statement from the U.S. CPSC Chairman on the safety of hoverboards may be found here.

Messages and Telephone Use

1. Messages to students during the school day are discouraged because they interrupt classes. Should it be absolutely necessary for a parent to reach a student, please call the Middle School Dean's Office, (904-732-5703), and the message will be delivered as soon as possible.
2. Student use of cell phones for any reason (not just making phone calls or texting) during the school day (8 a.m. to 3:45 p.m.) is strictly prohibited. Students are strongly urged to leave their cell phones at home or in their lockers during the school day. If a student is seen during that time in possession of a cell phone, whether or not the phone is in use, the cell phone will be confiscated and appropriate consequences assigned to the student. Repeat offenses will result in more serious consequences, including confiscation for extended periods of up to the balance of the school year.
3. Deliveries of gifts, flowers, and balloon bouquets are strongly discouraged. This practice is inconsistent with a good academic environment.

Penalties, Suspensions, Expulsion

Since the Bolles student represents the School at all times, both on and off-campus, it should be understood that conduct which brings discredit to the student, his/her family, or the reputation of the School and its community may result in disciplinary action by the School.

Disciplinary measures described below should serve as a reminder to the offender that he or she has violated a School rule and should help to correct the behavior. The levels of disciplinary action relate directly to either the seriousness of the offense or the repetitiveness of it.

1. Demerit: A penalty given for minor infractions such as dress code violations, excessive tardiness, and gum chewing. Multiple demerits may be given for more serious offenses such as inappropriate language, class disruption, and unauthorized absence. Demerits accumulated during the last two weeks of the school year may result in an immediate Saturday session or an in-school suspension.
2. Saturday Session: A Saturday session may be assigned to students who fail to follow the rules and expectations of the School. The Dean's Office, Honor Court, or Disciplinary Committee can assign this consequence for inappropriate actions. These workdays are held on designated Saturdays from 8 a.m. to 11 a.m.
3. Suspensions: In cases that involve serious offenses, a suspension of up to five days may be imposed. The academic penalty shall be the same as that assessed for an unexcused absence, which is a two letter-grade reduction for all tests and other work missed during said suspension. A suspension will also be imposed for the significant accumulation of demerits over the course of the school year, as follows: a one-day suspension for the accumulation of 20 demerits, followed by a two-day suspension if the total reaches 25 demerits. If a student accumulates 30 demerits, he or she shall appear before the Disciplinary Committee for its consideration of the facts and recommendation of consequences (which shall include a suspension, but may be significantly more severe, including a recommendation of expulsion, if the facts so warrant it).
4. Expulsion is defined as “the permanent removal from School resulting from severe infractions." Recommendations for expulsion may come from the Honor Court, Middle School Head or the Disciplinary Committee. The School President makes the final decision regarding expulsions and any appeal should be directed to that office.
5. Referral to the Disciplinary Committee: For severe infractions, accumulated penalties, or repeated unacceptable behavior, the student may be referred to the Disciplinary Committee and recommendations for action made by the committee to the president.
6. For Honor Code violations, the Honor Court will make the decision as to the punishment, with the Dean's Office administering the penalties. Any appeals will be to the Head of Middle School.

Public Displays of Affection

The halls, classrooms, and other public areas of the School are not appropriate for public displays of affection. Guests, students, or faculty frequently travel these areas, and they should be able to do so without embarrassment. Friendship is encouraged, while public romance and physical expressions of mutual attraction (including hugging and hand-holding) are prohibited.

School Property and Facilities

The neatness and cleanliness of the dining commons, classrooms, bathrooms, hallways, patio, and all other areas of the School are the responsibility of The Bolles School students and staff. Students observed littering or defacing School property will be subject to disciplinary action. Students will be expected to pay for any damage they cause. Unintentional damage shall be reported to the Dean's Office immediately.

Tobacco, Alcohol and Other Controlled Substances

1. Smoking is not permitted anywhere on campus during the academic day or at School-sponsored functions.
2. Student possession or consumption of alcoholic beverages of any kind is prohibited by the School and by State laws.
3. The possession, sale, use, or exchange of illegal drugs is prohibited by the School and by the State.
4. The abuse of legal, over-the-counter medications or herbal remedies is also prohibited.
5. Violation of any of the above rules will result in disciplinary action that may include probation, suspension, or expulsion from the School.
6. The faculty, administration, and Board of Trustees recognize that students' poor judgment may lead to abuse of these substances. It is our intention to educate students regarding the dangers that these substances present. The faculty and administration will seek to identify students in the School community whose actions indicate that they may be using drugs or alcohol. Where evidence exists that a student may be involved, his/her parents will be apprised of our concern and urged to seek professional help. In those instances where student behavior strongly indicates drug or alcohol use, the administration may require professional intervention and subsequent treatment, if indicated, in order for the student to continue enrollment at the School.

Transportation

A major concern of the School is the safety of the students coming to school and returning home, as well as during the time on campus. Traffic signs and speed bumps have been installed so that there can be maximum safety and convenience for all concerned.

Bolles contracts for bus service and the carrier has established rules for bus conduct. These regulations will be given to each rider at the beginning of the school year. They are an extension of our code of conduct and violations are reported to the principal. Repeated violations may result in the offenders not being permitted to continue riding the bus. Parents who need to arrange for transportation should call 733-9292 and ask for the transportation director.

Carpools and Student Drop-off
Students brought to school by their parents or a carpool may arrive as early as 7:30 a.m. (not earlier please) at the designated drop-off area between the gym and athletic fields.

Pick up time for the middle school is between 3 p.m. and 3:25 p.m., by which time all students not involved in a sport or school sponsored activity should be picked up from the Bartram Campus. If students cannot be picked up by 3:25 p.m., the Middle School After School Program (MSAP) is being provided for the safety and security of our students and runs from 3–5:30 p.m on the Bartram Campus. A 5:15 shuttle from the Bartram Campus to the San Jose Campus is available to students who are being picked up at San Jose.

For those students remaining on campus after 5:30 p.m., there is a set charge of $8.00 per day. An overtime fee of $16 per ¼ hour or fraction thereof will be assessed for students picked up after 6 p.m.

Thank you for your cooperation in this most important matter.

SOCIAL GUIDELINES

Middle school is a special time for developing friendship, learning new social skills, and enjoying life. The middle school administration and faculty, working closely together with the parent community, are committed to providing a wide variety of social activities that are appropriate for students. The support of both students and parents is vital for the success of these activities.

Parent-hosted Parties for Adolescents

The following information may be useful to parents who have never hosted a party for adolescents but are considering doing so. Although it may seem early to present middle school parents with this information, it is best to inform parents so that they are prepared to handle new situations that may occur as children mature. Much of this information has been offered to us by parents who have had the experience of hosting social functions for students.

Suggested guidelines are:
1. Large parties are unmanageable.
2. Parents should discuss ground rules of the party specifically with sons or daughters, and these should be explained to guests prior to the party.
3. Lack of a specific guest list encourages friends of friends to “crash” the party.
4. Parents planning to host a party should feel free to call other parents who have hosted similar events. The School can help with names of other parents who will share their experiences.
5. The parents should be present and visible at regular intervals during the party.
6. Parents of guests should feel free to call in advance and ask questions about the nature of the party and general ground rules which that family has for its parties.
7. The host should know who is spending the night and should check that the guest has informed his or her parent or guardian.
8. Parents greeting guests at the door or being introduced to guests helps to establish the proper tone.
9. Guests should remain inside until the party is over. If the party is outside, guests should not leave and then return to the area.
10. MOST IMPORTANTLY, plan the party carefully with your son or daughter—cover all aspects and don’t let the event just “happen.”

School-sponsored Events

1. On-campus events require conduct that is compatible with the academic day guidelines. All events will be adequately chaperoned by School personnel and parents.
2. Off-campus School events must fulfill the following requirements:
a. All events and activities sponsored by Bolles organizations must be approved by the middle school principal and must be chaperoned by School personnel or by persons designated by the administration.
b. Students attending events away from the Bolles campus should conduct themselves as they would for an on-campus event.
3. There are no sororities or fraternities allowed at The Bolles School. Membership in a sorority or fraternity is incompatible with the basic philosophy of the School. We do not support them or any activity they sponsor and the School discourages participation by a student of any grade, male or female, in these discriminatory and superficial organizations.

STUDENT SERVICES

Campus Store

The Campus Store is open daily during the school year and is the place where one may purchase all workbooks and other required materials, as well as binders, paper, pens, and pencils. In addition, there is a display of “spirit” clothing, decals, and locks which MUST be used on book lockers. The store is also the distribution point for P.E. clothing and intramural uniforms. Cash may be paid for all of the above or they may be charged to your account during the school year.

Finance Center

The Finance Center, located on the Upper School San Jose Campus, is the place for the following:
• Student account questions and/or payments
• Transportation details and changes
• Student organizations’ treasury accounts

Guidance and Counseling

1. Guidance
Guidance activities at Bolles function as an ongoing and integrated part of school life. Beginning with the admission process, the staff seeks to communicate with the parent and the student regarding the entire program.

The goals of the Guidance Program encompass the following areas:
a. Communication
b. Course Selection
c. Academic and Social Adjustment
d. Development of Sound Values and Sense of Self-Esteem
e. Decision-Making, Career Awareness, and Preparation
f. Personal Counseling
g. Providing Resources on College and Career Research
h. Developing Proper Study Techniques
i. Evaluation Through Subjective and Objective Devices
j. Curriculum Development and College Selection

Guidance, therefore, is the unique factor which runs throughout the scope of the entire School’s operations. Its primary goal and purpose is to provide the common base upon which all curriculum and program developments are built. Guidance provides the School with a focus, the student and parent with the direction, and the faculty with the knowledge that each individual part of our educational program contributes to the total mission ­— college preparation, selection, and success.

2. Advisor Program
Each student in the middle and upper school is assigned to a faculty member whose primary responsibility is to serve as an advisor for specific students. A minimal class load makes the advisor readily accessible to both students and parents. Our advisors have extensive orientation and training in the needs of students in their care, including not only academic matters, but also areas of value development, decision making, drug abuse, and interpersonal relationships.

3. College Selection Process
Beginning in Grade 7, the guidance staff, assisted by the faculty, develops programs designed to enable the student to assess him or herself in terms of academics, activities, athletics, and social aspects of personal development. This function of the Guidance Program progresses with increasing depth for each successive grade. The ultimate objective is to provide the student with the knowledge and sophistication required to begin the college selection process with understanding and experience in self-evaluation and goal setting.

While a number of programs leading to the ultimate selection of colleges take place beginning in ninth grade, the program becomes intensive in the junior and senior years. Course selection, materials orientation, test selection, college visits, interviews, parent meetings, and conferences are all a vital part of this process. During the first semester of the senior year, most formal applications to college are completed. The objective is to have the student select the college or colleges best equipped to provide educational and social experiences as well as career/professional preparation.

4. Student Counseling
The School employs a full-time guidance counselor who conducts regular classes in all grades through the P.E. program, covering such topics as peer relationships, decision making, bullying, drug and alcohol information and other topics relating to growing up in today’s world. In addition, the guidance counselor is available for individual counseling as needed.

5. Student Well-being and Psychological Assessments
The mental and physical well-being and safety of our students is of paramount importance to the School. As such, there may be times when concerns might arise about emotional issues, chemical abuse, or other matters that may adversely impact the welfare or safety of a student or those around him or her.

Based upon the observations or recommendations of a member of the Bolles staff, the School may require that a student be evaluated by an independent mental health professional acceptable to the School, and this evaluation could include drug and/or alcohol screening. Circumstances may call for an evaluation and report before the student is permitted to return to School.

Students and parents should be aware that our School’s philosophy is that conversations with guidance counselors will not be treated as confidential. The guidance counselor will remind the student of the non-confidential nature of the communication and, in appropriate circumstances, will encourage the student to communicate with the student’s parents or other adults regarding the circumstances disclosed. The guidance counselor may also directly inform the parent and/or administration of sensitive communications to find ways to help the student and/or family. In addition, the guidance counselor may be required to report such communications to law enforcement or child abuse authorities when the nature of the communication reveals the immediate or imminent risk of harm to the student or others, or a violation of the child abuse laws.

Student Health Center and Medication

The School has an established Student Health Center and a nurse on duty. The medical facilities offer routine on-campus medical services to the School community. All student medical records are kept there, and the nurse should be informed of any special physical conditions of a student. A student requiring medical attention should report to his or her scheduled class first to receive permission to visit the Health Center, then report back to class as soon as possible. If a student is too sick to attend class, arrangements should be made through the Deans' Office or the Student Health Center for the student to go home. Students should never carry prescribed medication. Any student who requires medication should take it to the Student Health Center to be distributed by the nurse. Parents are reminded of the importance of maintaining updated information in the student’s health record. It is imperative for the School to have correct names and phone numbers for emergency contacts.

Parents and student agree, as a condition of continued enrollment, to consent to the release of any of the student’s health related information, including information relating to drug treatment, testing, medical and mental health records, to employees or agents of the school, as determined by the Head of School or his or her designee, to meet the medical or safety needs of the student and the community or the legal responsibilities of the school.

The school will maintain appropriate administrative, technical, and physical safeguards to protect the security of all health-related information within its care or custody. While it is the obligation of the school to safeguard student medical information, we must also balance matters of privacy and confidentiality with safeguarding the interests and well-being of our students and our community. Thus, parents/guardians and students consent to allow employees and agents of the school, who have a need to know, to receive and/or share medical and/or psychological information necessary to serve the best interests of the student and/or community. In the event of a disclosure required by law, every effort will be made to notify the student and/or parents/guardians in advance.

Library

The mission of the Pratt Library is the acquisition, organization, circulation, and preservation of all library materials selected and obtained through purchase or gifts in support of the curriculum. The Library and its resources are available during regular library hours, 8 a.m. - 3:45 p.m.) to the faculty and students of The Bolles School for study, research, and recreational reading.

The following regulations govern conduct, library use, and borrowing privileges:

1. The majority of library patrons use the library for study and research. To have a desirable atmosphere for work, conversation and noise are kept to a minimum.
2. To facilitate the cleaning and maintenance of the building, food, drinks, and gum are not permitted in the library under any circumstances.
3. The loan period aims to make all materials available to the largest number of users in a given period. If a book is not returned by the end of the loan period, it becomes overdue and the student is notified to that effect.
4. A book may be renewed ONLY if no other patron has put in a request for it.
5. Overdue notices are sent as a courtesy. They are not to be regarded as a prerequisite for meeting library obligations. The first overdue notice is sent to the student. If he/she fails to respond within five days, a notice is sent to the parents and the student will be given demerits. These will be rescinded if the book is returned immediately; if the book is irretrievable, the student’s account will be billed. No additional books may be checked out until the overdue books are returned. There is no overdue fine.
6. All library obligations must be cleared before students may take mid-term or final exams.
7. The borrower is responsible for all materials checked out until returned to the library. The charge for lost or damaged materials is replacement cost for that type of book, plus 20 percent of cost as a processing fee.
8. Reference books, periodicals, and AV materials are available for in-house and overnight use only.
9. Books placed on “reserve” circulate for varying lengths of time as determined by the teacher requesting the reserve.
10. Please do not re-shelve books after browsing and in-library use, but leave them on the circulation counter.
11. If you need assistance with library matters, please ask the librarian.

Lost and Found

1. Books and clothing left unattended are placed in a designated area.
2. On the middle school campus each day the grounds crew picks up books and clothing left unattended. These items are placed in lost and found in the Middle School Office.
3. Small or valuable personal items that are found are to be turned in to the Middle School Office and can be claimed there by proper identification of the item.
4. At the end of each quarter, unclaimed lost and found items are donated to charity.

Lockers

The School has book lockers that are assigned to each student. These lockers, located in the classroom areas, must be secured by locks that are available in the Campus Store. Athletic lockers are available also where P.E. or athletic clothing is to be kept. It is essential that all athletic lockers be secured at all times as well. All students must use school locks on their lockers. This aids us greatly in solving the many locker problems that occur during the year.

Textbook Purchases

Textbooks are no longer sold in the Campus Store on campus. New and used textbooks are available for online purchase through the Bolles Virtual Bookstore, a web-based store operated by MBS Direct. Customers access the Bolles Virtual Bookstore by following the Campus Store link found at the top of the Bolles web site (www.Bolles.org).

MBS Direct ships orders within 24 hours, according to the purchaser’s instructions (excluding holidays and weekends). Online purchases may be made using Visa, MasterCard, American Express, and Discover cards. An e-mail address is required for payment confirmation for online purchases. Mail or fax orders may be made by contacting MBS Direct at 1(800)325-3252. The specific course name and number are needed to place the order, available from a student’s schedule or from the Bolles Registrar’s Office. Mail and fax orders may be made using credit card, personal check, or money order.

This convenient service is accessible from anywhere in the world, 24 hours a day, 7 days a week. The School’s partnership with a national company means more used books are available for purchase, and, for those last-minute customers, overnight shipping is available!

The following information is provided by MBSDirect:

Textbook Returns and Refunds

MBS Direct allows books/materials (new or used) to be returned within 14 days of the course start date or the date received (whichever is later) for a full refund. Details are available online at the Bolles Virtual Bookstore or by calling MBS Direct.

New course materials must be returned in new condition (without any kind of writing or marking) to receive a full refund. Returned books should be shipped UPS ground or insured mail. Postage on returns is not refundable.

Buyback Procedures
All books having resale value will be bought back as used. Books may be sold online at www.mbsdirect.net or by calling MBS Customer Service at 1(800)325-3252 to obtain a quote by e-mail or mail, along with a prepaid shipping label. If the books have resale value, shipping instructions will be given during the phone call.

ORGANIZATIONS AND ACTIVITIES

Student

Middle school is the time when extracurricular activities should enrich students’ lives by giving them opportunities to pursue or develop new interests, skills, and friends. In many cases, these activities supplement the academic program.

1. Convocation: One Wednesday per month during Activities Period all middle school students meet for Convocation in the auditorium. At this time programs are presented to the students on topics of educational, personal, and School interest. Outside speakers are often engaged, and on many occasions the students themselves are involved in the presentations.

Convocations provide students with an excellent opportunity to develop the skills of listening and good audience behavior. Additionally, Convocations are planned to give the individual student a sense of belonging and identity with a peer group.

2. Music: The Bolles School offers both vocal and instrumental programs. The Middle School Chorus, Beginner Band, and Concert Band are open to any student in grades 7 and 8. Sixth graders receive both instrumental and vocal instruction, as well as music appreciation through the required Fine Arts Enrichment program.

3. Clubs: The number and kinds of clubs vary from year to year. When a student group becomes interested in an area not currently offered, contact should be made with the middle school activities director for organizational information. Some clubs offered are in the following areas of interest: service, drama, photography, environmental awareness, and chemistry.

4. Drama: Drama is offered as a semester elective, both first and second semester. A different play is produced each semester, making it possible for a student to choose drama for a full year if he or she wishes. Additional parts, as well as technical positions, may be available to students who are not taking drama as a class. These positions will be announced.

5. Art: Three semester art classes are offered: Drawing & Painting, Sculpture and Ceramics, and Graphic Design. These classes may be taken any time during the 7th or 8th grade years.

Parent Association

The Bolles School Parent Association offers parents the opportunity to become involved in the life of the School. Parent volunteers on our four campuses work together to coordinate school-wide events and projects, and also to plan and produce events on individual campuses.

Association dues assessed each year support the numerous activities that the Parent Association sponsors, such as Grandparent Days, Faculty/Staff Appreciation Days, new parent activities, academic grants, parent education programs, grounds improvements, etc. on all campuses. In addition, parents raise funds for the School through the Parent Fund and the Tuition Drawing.

Parent involvement is essential to the continued success and growth of the School, and parents are encouraged to actively participate in the Parent Association. For more information about the Parent Association and opportunities to volunteer, click on Parents in the website header, or call the Parent Association hotline at (904) 256-5045.

OTHER IMPORTANT INFORMATION AND POLICIES

Payment of Tuition and Fees

The School strives to provide the highest quality education while maintaining affordable fees. We depend on the timely payment of tuition and registration fees to cover our obligations. Enrolling your child requires a financial commitment much like any other major purchase. Please make school tuition a budget priority. Failure to make tuition/fee payments by the contractual dates may result in a child being removed from school or not being allowed to take examinations. Transcripts and student records cannot be forwarded to another school if there is an outstanding balance in his/her account, or if there are other outstanding debts.

Student Records and Information

Requests for student records and transcripts must be directed in writing to the School Office. The School reserves the right to withhold student transcripts and records for non-payment of tuition or fees.

The School makes reasonable efforts to ensure that both natural parents (or legal guardians) receive substantially the same information (transcripts, records, appointments, etc.). The School must rely upon the correctness and completeness of parental information when the student is enrolled. In situations of divorced or separated parents, if one parent believes that the other parent is not entitled to receive certain information, the parent wishing to restrict information provided by the School must provide the School with a court order that is still in effect that specifically restricts the other parent from receiving such information.

Communications

The Bolles Office of Communications utilizes weekly global emails to communicate news, events and activities of the School. This allows the School to present information to constituents from a single source with consistent timing and frequency. Global emails are distributed on Tuesdays (unless a holiday changes the schedule, or there is an emergency notice), and include important information in regard to our students’ activities and news from the School. We make every effort to market all school events and opportunities via email, including: calls for volunteers to manage the PA Farmers Market; After School Advantage program notices; information on Bolles Camps; and various School fundraisers.

As such, School leaders must insist our constituents not use other means of distribution for messaging, including via Monday folders in the lower schools, fliers and other printed materials. When appropriate, additional marketing of an event or activity is done through mailings, the School website, social media, print ads, news releases and/or the School marquees. In addition, only Bolles events and news is promoted unless it is a community service activity which is placed under “Building A Force of Goodness” tagline and posted to the website. No outside company names are distributed.

If you are not receiving these emails, or have an address or email change, please email Framptonj@Bolles.org so we can update our records and ensure the correct email address is in our system. Or check the spam folder in your email files and ensure Bolles is noted as a preferred sender.

EPA Notification

As required by the U. S. Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) dated October 30, 1987 (40 CFR Part 763, Subpart E), The Bolles School retained a consultant to perform inspections of our buildings for asbestos-containing building material. Section 763.93 (g)(4) of the AHERA regulations requires us to notify you annually of the availability of our asbestos management plan for your review. The inspection findings and an asbestos management plan are on file, and available for your review, in our operations office.

Section 763.92(b) of the AHERA regulations requires us to perform periodic surveillances of the asbestos material every six months. Asbestos inspectors perform these surveillances and an accredited management planner reviews the results of the surveillances every three years. No significant changes in the asbestos material were noted during the most recent surveillance of our school.

Asbestos presents a health hazard only when fibers become airborne and are inhaled. The mere presence of asbestos material does not present a health hazard. The Bolles School has significantly reduced asbestos material, and where it does exist it is fully encapsulated. The asbestos material meets all AHERA safety standards and we will continue to manage and or remove the material in place, as recommended by the accredited management planner.

San Jose Campus

Upper School San Jose Campus

ABOUT OUR SCHOOL

Values Statement

THE BOLLES SCHOOL VALUES STATEMENT
The Bolles Community strives to reflect in each of our lives respect for the individual. We embrace this philosophy and teach our students that a civilized culture (all that is truly great in human life – in art, in music, in literature, in science, and in technology) represents the achievements of honest, thoughtful, and often highly learned individuals. The sharing of ideas, ideals, and accomplishments with one another brings mutual respect and often mutual advantage. The success of such people develops highly desirable personal values such as generosity, honesty, hard work, sharing attitudes, high ethical standards, and pride in community.These values reflect our philosophy of moral growth:

  • Respect for the property and opinions of others
  • Responsibility for our actions
  • Hard Work to achieve mental and physical excellence
  • Concern for Others, especially for those less fortunate
  • Pride in our community
THE BOLLES WAY: Pursuing excellence through courage, integrity, and compassion.


THE VALUES STATEMENT AND EXPECTATIONS REGARDING MUTUAL RESPECT AND APPROPRIATE CONDUCT

Whether we attend Bolles as students, or are employed by the School, there are reasonable expectations governing our conduct designed to help ensure that all in our community are treated with the respect mentioned prominently in our Values Statement, so that each student here is allowed the same opportunity to achieve success without bullying, insult, threat, or harassment. These expectations apply to all forms of conduct and communications, whether physical, verbal, written, or electronic that are consistent with the values set forth above and which go to the very core of this school. Only those students willing to show respect for their fellow members of our community belong at Bolles. Students who choose to ignore this policy can expect significant consequences, including the possibility of suspension or expulsion from the School for particularly serious or repeated disregard of this critically important principle.

Non-Discriminatory Statement

NOTICE OF NON-DISCRIMINATORY POLICY AS TO STUDENTS: The Bolles School admits students of any race, color, gender and ethnic origin to all the rights, privileges, programs and activities generally available to students at the School. It does not discriminate in administering educational policies or other school programs. This School is authorized under Federal law to enroll non-immigrant students.

Honor System

Honor Code
The Honor System is based upon, but not limited to, our Honor Code that states: “I will maintain my self-respect and respect others. I will not lie, cheat, steal or tolerate anyone who does.” Violation of the Honor Code can be grounds for dismissal from the School. Read the complete official Honor Code.

All areas of student life and behavior are governed by the Honor System, whose purpose is to provide the growing, maturing student with on-going developmental experiences leading to and culminating in a firm, secure value system.

To this end, there is an Honor Council, whose purpose is to foster and develop a prevalent sense of personal honor in all dimensions of School life: in the classroom, on the playing field (good sportsmanship), and in the myriad activities that crowd the student’s daily life. The Council typically consists of ten members: usually 1 freshman, 2 sophomores, 3 juniors, and 4 seniors. Interested students must apply for the honor of serving on the Council. The outgoing Honor Council Seniors and Student Council then interview and select members. When necessary, the Honor Council has as its responsibility to deal with infractions of the Honor Code. We want the Honor System, not just a Code, to become an integral part of the Bolles experience. Ideally, the System is a constant reminder of the highest aspirations of the Bolles School Mission Statement. We wish to foster in every student a deeply felt sense of self-worth based upon individual responsibility, a feeling of pride in one’s own achievements, a feeling of dignity for one’s self, and an abiding respect for one’s peers.

It must follow then that these philosophical tenets and aspirations culminate in the final dimension of college preparation: Character - which is the ultimate manifestation of the Bolles experience.

We assume that our students are honorable citizens who recognize the right (moral) course of action and follow it. However, we know that doubts, confusion, and pressures sometimes result in mistakes, and we wish to emphasize here that every student is expected to avoid the following:

1. LYING: Like cheating, lying, when it occurs, usually results from doubts, pressures, and confusion. If one exercises independently and responsibly his/her duty to know what is expected, when it is expected, where, and how, if applicable, and if he/she follows the course of action suggested by his/her conscience, lying is unnecessary and highly unlikely.

2. CHEATING: By (a) knowing the nature of the assignment, test, report, paper, or project, (b) planning his/her time and work so that the goals and objectives can be achieved independently without recourse to external, unauthorized help, (c) executing the assignment, test, or task to the best of his/her ability and accepting the consequences of his/her own shortcomings, (d) signing the Honor Pledge, “I pledge on my honor that I have neither given nor received aid on this work,” with a clear conscience, students will avoid cheating.

3. STEALING: Stealing is largely a matter of respect for property. If one respects one’s own property, he/she is likely to respect the property of others; hence, stealing will not occur. Once again, we return to the matter of personal responsibility, which is the key to the success of the HONOR SYSTEM.

Intensive orientation to the Honor System is an integral part of orientation each fall. It is the personal responsibility of each student to become fully aware of the system, in order to cooperate with it, not to be intimidated by it. As the student matures, he/she will grow into and become part of the System. When the student receives his/her diploma, he/she will reflect with confidence that he/she is truly prepared for college - that he/she has the strength of character to meet and cope successfully with the myriad challenges that lie ahead and that will test his/her strength of character every day of his/her life.

Because technology continues to have an impact on the educational community and the various media in which information is disseminated, students should pay particular attention to the following:

Respect for intellectual labor and creativity is vital to academic discourse and enterprise. This principle applies to works of all authors and publishers in all media. It encompasses respect for the right to acknowledgement, right to privacy, and right to determine the form, manner, and terms of publication and distribution. Because electronic information is easily accessible and reproduced, respect for the work and personal expression of others is especially critical in computer environments. Violations of authorial integrity, including plagiarism, invasion of privacy, unauthorized access, and trade secret and copyright violations, may be grounds for a conviction of an Honor Code violation.

What is plagiarism? Plagiarism is the act of knowingly using another’s writing or ideas and presenting them as one’s own.

Parents and Independent Schools

To be successful, every independent school needs and expects the cooperation of its parents, who must understand and embrace the school’s mission, share its core values, and fully support its curriculum, faculty and staff. When joined by a common set of beliefs and purposes, the independent school and its parents form a powerful team with far-reaching positive effects on children and the entire school community.

Working together, parents and school professionals exert a strong influence on children to become better educated; they also help them to mature by modeling adult working relationships based upon civility, honesty, and respect.

Parents and the Board of Trustees

In most independent schools, decision-making authority at the highest level resides in a volunteer Board of Trustees whose membership often includes current parents. The Board focuses on three areas critical to the success of any independent school: it selects, evaluates, and supports the Head of School, to whom it delegates authority to manage the school; it develops broad institutional policies that guide the head in running the school; and it is accountable for the financial well-being of the school. In the conduct of its official business, the Board acts only as a whole; individual trustees, including the board chair, have no authority to act unless specifically authorized to do so by the Board acting as a whole.

Parents with concerns about the school or with decisions made by the administration or faculty are encouraged to inquire about and follow the School’s review process. Trustees often interact with others within the school community but do not get involved in the daily operation of the school. As a matter of good practice, parents should report concerns to the appropriate teacher or administrator.

Parents and the Faculty and Administration

Parents play an essential and positive role in the life of an independent school. Not only are parents advocates for their children, they also support the faculty and administration through extensive volunteer activities and events.

The relationship between parents and the faculty and administration is formally governed by the School’s written enrollment contract and handbook, in which its procedures are spelled out. When parents choose to enroll their child in an independent school, they agree to subscribe to its mission, follow its rules, and abide by its decisions. Trust and mutual respect are the most essential underpinnings of effective working relationships between parents and school employees.

Inherent in the Bolles Mission Statement is that all members of the community live by the Honor Code and Values Statement: students, faculty, staff, and parents.

Parents best support a school climate of trust and respect by communicating concerns openly and constructively to the teacher or administrator closest to the problem. Efforts by parents to lobby other parents have often proven to be counterproductive.

Parent and School Partnership Agreement

The Bolles School emphasizes high academic achievement, good study skills, and positive character development. We set high standards for each child with whom we work, and then give support to enable him/her to meet these expectations. We expect our students throughout their years here to achieve success in becoming self-motivated and in assuming responsibility for their actions.

A character development program is taught weekly to students in grades Pre-K – Grade 5.

At The Bolles School, we value an atmosphere of genuine respect and courtesy between student and student, adult and student, and adult and adult.

Parents need to understand that tuition only covers 85% of the School’s operating cost, which means that the School needs to exercise tight fiscal responsibility including running a balanced budget, collecting tuition payments in a timely fashion, and asking for annual and capital donations as well as volunteer efforts.

In partnership, we mutually agree to:

1. Promote The Bolles School mission as an inclusive, diverse community of learners and educators.
2. Treat all members of The Bolles School with respect and civility.
3. Help support a home environment that encourages the development of positive learning attitudes and habits including, among other things, consistent, on-time drop off, regular sleeping routines, and disciplined access to electronic media.
4. Create a culture of mutual respect and high social and academic expectations.
5. Resolve conflicts and questions in the spirit of partnership and objectivity and assume that there are at least two sides to every disagreement.
6. Respect the School’s responsibilities to do what is best for the entire community and for the promulgation of itself as an educational institution.
7. Respect the confidentiality of all aspects of the children’s experience, including grades, assessments, and the experiences of his or her peers.
8. Communicate effectively, efficiently, and truthfully with each other about all aspects of the child’s’ experience.
9. Nurture all children towards an evolving and developmentally appropriate independence.

Alma Mater and Fight Song

ALMA MATER
BOLLES, beloved Alma Mater, Tower high thy mighty walls. Mem'ries of our days here linger; Learned we in thy hallowed halls. Closely bonded by our friendship, Proud we stand with voices raised; Youthful days of Bolles we treasure — Knowledge, strength, tradition praised. As the river flows before us, We move forward to succeed. Called to seek our lives victorious, Words of noble tutors heed. Ever fondly we remember; Days spent here are now our gain. Led to learn for sake of wisdom — Cherished, Bolles, you will remain.
Lyrics by Julie Cheves Babcock
Music by William Schirmer

THE BOLLES FIGHT SONG
On, on Bolles School We are right, For the fight, to-night Get that ball, and hit that line, Every bulldog star will shine, We'll ere be true, To the orange and blue. As we roll, to that goal, var-sa-tee, We will kick, pass, and run, Til the battle is won, And bring home the victory.
Words and music by permission of The University of Kentucky
Adapted by J. Frank Callihan

ACADEMIC GUIDELINES AND PROCEDURES

Interim and Quarter End Dates

The academic school year at The Bolles School is divided into two semesters of two quarters each.

Ends of Interims and Quarters are:
End of First Quarter Interim: September 15, 2017
End of First Quarter: October 17, 2017
End of Second Quarter Interim: November 17, 2017
End of Second Quarter: January 16, 2018
End of Third Quarter Interim: February 9, 2018
End of Third Quarter: March 15, 2018
End of Fourth Quarter Interim: April 20, 2018
End of Fourth Quarter: May 25, 2018

Grade Availability Dates

Grades are available through My BackPack with a password each interim and quarter. Reviewing grades with your child regularly can often alleviate later problems. The dates for report card access online are:

First Interim: September 22, 2016
First Quarter: October 31, 2016
Second Interim: November 29, 2016
Second Quarter (including First Semester): February 1, 2017
Third Interim: February 24, 2017
Third Quarter: March 31, 2017
Fourth Interim: May 4, 2017
Fourth Quarter (including Second Semester): June 13, 2017

Semester Exams

First semester exams will be given December 13-15, 2017. Second semester exams for seniors will be given May 21-24, 2018. Students in grades 9-11 will have exams May 29-June 1, 2018, with makeup exams on June 4, 2018.

Semester examination schedules are posted well in advance. Students are responsible for knowing their schedule. Students should plan their departure from Bolles to allow for exam week. Early exams compromise the testing situation and are allowed only for official school absences. If necessary, make-up exams will be scheduled following the regularly scheduled exam time slot. Students who fail to take an examination at the scheduled time for any reason other than documented illness or with the prior approval of the Academic Office may face the consequence of not being permitted to make up the exam and could receive a grade of "incomplete" in the course. There may be an administration fee required for taking make-up examinations.

Academic Banquet

Students honored at the Academic Banquet in the spring are those who are in the top 10% of each grade level, 9-12, based on the weighted grade point average computed at the end of the third quarter. In the senior year, students who have maintained a cumulative top 10% rank are also honored.

Academic Eligibility for Athletics

The Florida High School Athletic Association (FHSAA) requires student athletes meet specific academic standards at the conclusion of each semester of high school. Failure to meet these standards at the end of any semester of high school results in a student's ineligibility for the subsequent semester. The School will use the FHSAA standards to determine a student's eligibility status twice a year, at the completion of each semester. Students who are ineligible by FHSAA standards following semester review will not be allowed to represent the School in interscholastic athletic competition for the entire subsequent semester. Student athletes who have satisfied FHSAA Academic Eligibility standards must also maintain satisfactory academic progress in order to represent the School in interscholastic competition.

Academic Honors

Bolles recognizes students' academic achievement in a number of ways. One of these is the designation of First and Second Honors. Students qualify for this recognition based upon quarter grades according to the following criteria:

First Honors:
Taking 4 or 5 academic courses:
4 grades minimum A- in Academic courses
No grade below B in any course

Taking 6 academic courses:
4 grades minimum A- in Academic courses
1 Honors or AP course B-
No other grade below B in any course

Second Honors:
Taking 4 academics:
All courses minimum B

Taking 5 academics:
1 academic course minimum B-
All others minimum B

Taking 6 academics:
1 Honors/AP course may be a B-
1 other academic course may be a B-
All other courses must be minimum B

The following are not considered academic courses: Driver's Education, Life Management, Turris, Bugle, Physical Education and any pass/fail course. A grade below a "B" in these courses will disqualify a student from Honors recognition.

Academic Load

The normal academic load for students in grades 9-11 consists of seven classes, which may include physical education and/or a study hall. At least four of the courses must be academic subjects.

Seniors take five but not more than six courses each semester, four of which must be academic subjects. Seniors are capped at six courses to provide ample time both to meet with their college counselor and to devote time to college applications. It is also important for seniors to learn how to manage unstructured time prior to enrolling in college.

This pattern ensures both appropriate structure in earlier grade levels and optimum flexibility for seniors, leading to the breadth and depth of study which are necessary for sound college preparation.

Advanced Placement

The Advanced Placement Program of the College Board gives students the opportunity to pursue college-level studies while still in secondary school and possibly to receive advanced placement and/or credit upon entering college. The program currently provides courses and examinations in the following areas: biology, chemistry, physics, modern European history, American history, American government and politics, comparative government and politics, calculus, statistics, computer science, English language and English literature, French, Latin, Spanish, portfolio art, and art history.

An AP course is a college-level learning experience. It is challenging and thought-provoking and compared to other high school courses, it takes more time, requires more work, and gives greater depth. Recommendation by the current year's teacher, level of student's motivation, and test scores are used in the screening process to ensure that students are well suited for completing college-level course work and are enrolling for sound educational reasons. The Program is administered through the Educational Testing Service (ETS), an independent, nonprofit agency in Princeton, New Jersey.

AP examinations are administered in May. The current fee for each examination is $92 (subject to change according to College Board). In early July the grades are sent to the students, their designated colleges, and their schools.

ADVANCED PLACEMENT TESTING DATES FOR 2018
Advanced Placement Testing for 2018: TBA. View the AP calendar on the AP website.

Awards

Awards such as those presented at the end of the year are determined by criteria set in each academic department. Service awards are given for participation in various school and community projects. While seeking to recognize students for their accomplishments, a pattern of inappropriate behavior, Honor Court convictions, or disciplinary concerns may affect granting of awards and recognition.

Classroom Testing Days

The School recommends that faculty cooperate among departments so that the daily testing load on students is reasonable. While every attempt is made to rotate the days of major tests, there can be no guarantee that a student may have only a certain number of tests on any given day. When inevitable variations in the schedule occur because of holidays, special school programs, or unexpected class cancellations, teachers will generally give students sufficient advance notice as to changes in the testing schedule. Homework, quizzes, and class presentations can, of course, be scheduled at any time. If a student has a concern about his or her schedule of tests, he or she should contact the advisor, department chair, or Head of Upper School/San Jose Campus.

Diploma Requirements

(Units Awarded for Courses in Grades 9-12)*
UNITS
English: 4
Fine and Performing Arts: 1
Language - Two credits of the same language: 2
Mathematics - Algebra I, Algebra II, and Geometry: 3
Life Management Skills: 1/2
Physical Education/Fitness: 1
Sciences - Biology, Chemistry, and one additional Science: 3
Social Studies - World History, U.S. History, and one additional credit: 3
Additional electives: 4 1/2
TOTAL UNITS: 22

*Students entering from other schools will have their transcripts evaluated to see what courses are equivalent to our requirements and what needs to be taken to complete the requirements listed above.

Cumulative G.P.A.

For computing cumulative G.P.A., Honors courses and Advanced Placement courses are assigned an intermediate or a maximum weight respectively. Therefore, students taking Honors and/or Advanced Placement courses are compensated for the additional work and difficulty involved in their programs.

G.P.A. CONVERSION CHART
Letter Grade
Honors Advanced Placement
A+ 12 13.5 15
A 11 12.5 14
A- 10
11.5 13
B+ 9 10.5
12
B 8 9.5
11
B- 7 8.5 10
C+ 6
7.5 9
C
5
6.5
8
C-
4
5.5
7
D+ 3 4.5 6
D+ 3 4.5 6
D 2 3.5 5
D- 1 2.5 4
F 0 0.0 0

For the class of 2018, as is the standing policy, students taking more than 5 academic classes in a semester will receive a three-point bonus for each additional academic course. Beginning with the class of 2019, students taking more than 5 academic classes in a semester will receive a three-point bonus for the first additional academic course only.

A student may take a maximum of 7 academic courses in a semester. The bonus points are used in computing cumulative G.P.A. Certain courses are not computed in G.P.A.: Physical Education/Fitness, sports, Turris, Life Management, Driver Education, Office Assistant, Literature and Composition, and English as a Second Language.

Grades

The Bolles School utilizes an alpha system of grade reporting, (A, B, C, D, F). The minimum college certifying grade is C-. The use of plus (+) or minus (-) more clearly defines the specific level of achievement attained. Students who receive an incomplete in a course have two weeks from the end of the grading period to make up the work. Failure to do so may result in a failing grade in the course.

If a student receives a year-end average of C- or below in an English course, he or she will be required to attend and pass Summer Session to receive credit toward graduation. It may be possible to make up credits in other disciplines for classes in which a student receives a year-end average of C- or below.

Bolles does not post grades from previous schools attended to the Bolles transcript, nor do those courses compute into the Bolles G.P.A. A notation is made on the Bolles transcript showing previous school(s) attended. When applications are made to college, a copy of a transcript from a previous school is attached if it shows credits required for graduation.

Graduation

To qualify for graduation and a Bolles diploma, a student must be in full-time attendance for his or her entire senior year. A senior must take and pass at least four academic subjects and one other course during each semester, regardless of the total number of credits previously earned. Successful completion of a course requires taking the semester examination (except when a senior is exempt from an exam). It is the student's responsibility to make sure he/she is properly enrolled in the correct courses. A senior who is deficient in one subject, meaning the final average was below C-, may make up the deficiency during the summer, thereby qualifying for graduation at the end of the credit completion. Please refer to Diploma Requirements above.

Homework

Homework serves an important role in the educational process. Zero Hour is an ideal opportunity to seek help for difficulties encountered when completing homework. Homework may be assigned for many purposes, including: pre-reading or previewing content to be discussed in class; investigation, reinforcement, or expansion of course material presented in class or in readings; long-term projects requiring planning and consistency; and reviewing for assessments.

Homework assignments for regular courses average about 2 ½ hours per week, per class. A typical daily assignment will average about 30 minutes. Honors and Advanced Placement courses usually require significantly longer. Regular homework is not assigned over the Winter or Spring Break holidays, although a long-term assignment may be due after a break with the assumption that students have had ample time to complete the assignment before the break. All teachers provide exam review guides before the Winter holiday to be used at the student's discretion. A normal one night's worth of homework is the guideline for other holiday breaks during the year. Students who miss work for religious holidays should follow the homework guidelines for Anticipated Absences.

Teachers provide information about homework expectations and guidelines as a part of the parent night presentations in the fall. Parents are encouraged to attend this important informational evening and may contact the student's advisor or teacher(s) at any point during the year if questions or concerns arise in reference to student homework policies.

National Honor Society Selection

A committee composed of administrators, teachers, advisors, and college counselors participates in the selection process for membership of the National Honor Society. Students must have met all four criteria of scholarship, character, leadership, and service. Extensive discussion and research from faculty who teach those being considered are the focus of the process. Students become eligible for consideration during the junior year. In the senior year, additional students who meet the four criteria are selected. Following the tapping of those chosen in the second semester, students are inducted at an evening candlelight ceremony. Bolles' Alpha Chapter of the National Honor Society was chartered in 1944.

Participation Policy

Several areas of student activity place great demands on a student's time. While it is the philosophy of the School to encourage such involvement, a student who represents Bolles on an athletic field, in a performance, or in any other activity must first satisfy the academic demands of the School. Participation in either extracurricular or interscholastic art, athletic, and academic performances, practices and competitions requires attendance in at least half of the student's classes on the day of the event with no unexcused absences. Academic obligations (i.e., tests, papers, etc.) must also be fulfilled.

Students' grades are monitored with regard to continued participation at the end of each grading period. At four weeks into each academic quarter, all grades are reviewed. Any student with two Ds or one F is placed on participation warning. Participation in the activity may continue, but warning status alerts the student, the family, the advisor, and the coach or sponsor that potential exists for the student to lose the privilege of participation in contests or performances for a period of four weeks and that determination will be made at the end of each quarter. A student who is placed on participation restriction at the end of a quarter will remain on that restriction until the student's grades improve appropriately, as measured by subsequent interim or quarter grades. Participation status for the first four weeks of the second semester is based upon first semester grades.

The list of those students who have not met the above standards for participation and are therefore unable to participate becomes official seven calendar days after grades are distributed to students. Any student who wishes to make an appeal concerning his participation status must do so within a week of the day grades are distributed or he or she will remain unable to participate in contests or performances for the remainder of the four week period. Appeals must be made in writing to the academic dean and include statements from the student, coach or sponsor, and the student's advisor.

The student may be asked to make a personal appearance before the committee that reviews such appeals and/or produce other supporting material such as weekly progress reports or comments from teachers. Coaches or activity sponsors, may of course, establish their own policies regarding the level of participation of students relative to their academic performance if these are consistent with the above stated policy.

Planning Considerations

1. Each student in grades 9-11 will be scheduled for 7 courses.
In all cases, at least 4 of the courses must categorized as academic. Seniors are required to schedule a minimum of 5 classes each semester, 4 of which must be academic, and must pass all classes during their senior year in order to graduate. This pattern ensures optimum flexibility for breadth and depth, both of which are necessary for sound comprehensive college preparation.

2. English must be taken each year. A student with a final average below C- is required to repeat English in summer school in order to advance to the next grade.

3. Mathematics is required in grades 7-11, and is strongly encouraged in grade 12. Florida Universities require 4 years of mathematics for admission, beginning with Algebra I.

4. At least two levels of one language is required. Many colleges require more than two years of a language; therefore, we encourage additional study.

5. Three years of science is required. Biology, Chemistry, and one other science. It is recommended that students complete a third year of lab science.

6. World History, U.S. History, and one other social studies elective are required in grades 9-11. At least one academic elective credit in social studies is encouraged in the senior year.

7. One credit in Fine Arts is required. This may be taken as two semester courses or one full year course.

8. One credit of Physical Education/Fitness is required. Life Management Skills is required for one semester, typically in grade 9.

9. Re-enrollment and promotion to the next grade is determined using final grades in each course. A grade of C- or better is considered passing. Successful completion of a course requires taking the semester examination (except when a senior is exempt from an exam). In some cases failure in a single course may be made up during the summer, but each student's academic status is evaluated individually with respect to re-enrollment.

10. All subjects are graded on a scale of A-F, except for Office Aide which is Pass/Fail.

11. Minimum enrollment for a course has been established at 10. Enrollment of fewer students may result in cancellation of the course.

12. Special fees: Driver Education requires a fee, billed during the semester in which a student is registered.

13. Certain courses are labeled HONORS or ADVANCED PLACEMENT. These courses are accelerated or college level courses designed for the highly qualified and ambitious student. Enrollment in most of these courses requires recommendation of the department.

President's List

The purpose of the President's List is to recognize students who have, in the preceding quarter, made significant contributions above and beyond the level of performance expected of the Bolles student to create a positive impact in the Bolles community at large. Students are nominated for this award by teachers, club and class sponsors, or fellow classmates. A committee of administrators and advisors then makes recommendations to the president for his approval. The awards are presented at convocations, and a letter is sent home to announce the student's selection.

Scheduling

The preparation of a student's academic schedule is a very important undertaking and presents a number of opportunities for consultation among student, family, advisor, and academic office. We urge your careful consideration of the requirements and options and strongly recommend a plan that outlines the entire high school career well in advance. Please refer to the curriculum guide for specific information and do not hesitate to ask for assistance.

Our commitment to small, balanced classes means that requests for individual teachers or specific periods cannot be accommodated.

1. Course Changes
Schedules are mailed to students prior to the opening of school in August. In the event of a conflict or obvious error, students should call the Registrar's Office immediately. If the schedule requires a class or level change, students should call the Academic Office.

Once school begins, students should contact their advisor for all schedule changes. See the following Drop/Add guidelines.

Schedule changes cannot be made for non-educational reasons. Students and or parents should not request specific teachers or attempt to resolve temporary personal conflicts by changing classes.

2. Drop/Add
When a valid reason exists for a schedule change, there are guidelines based on the timing of the request.

a. Students who receive authorization for a class change from the advisor and all teachers involved may initiate a schedule change during the first week of the semester for semester courses and during the first two weeks of the semester for a year-long course. New classes may not be added after these deadlines.

b. Level changes may be made without petition up until the end of the first interim. Students who petition to move from an Honors or AP class to a regular section may make such a change at any time, but the transcript will reflect enrollment in the regular section and there will be no special weight assigned in the computation of grade point average for students who do not complete the semester in the Honors or AP class.

c. All requests for schedule changes after these deadlines require a formal petition.

d. If a petition is approved for a student to drop a class after the first interim for a semester course or after the first quarter of a year-long course, the transcript will reflect WP or WF (Withdrawn Passing or Withdrawn Failing), and the student will not be eligible for first or second honors during that term.

Note a "W", indicating that a student has withdrawn from the course, is not used in the computation of grade point average. Courses taken from other institutions do not count toward the calculation of grade point average.

Standardized Testing Information

1. In-School Testing:

PSAT for sophomores and juniors: Wednesday, October 11, 2017.
Juniors: Periods 1 - 4; Sophomores: Periods 5 - 8.
Results of the PSAT are returned to Bolles in late December or early January, depending on when they are received and analyzed. Both sophomores and juniors will receive these test results as a group.

Junior Guidance Testing:
The Strong-Campbell Interest Inventory and Myers-Briggs Type Indicator are used in the college placement process and will be administered on Junior Days which will be scheduled for January 2018.

2. Saturday Testing: Tests for which Bolles serves as a testing site and testing for college admissions. Bolles' High School Code for both SAT and ACT is 100745. Registration booklets may be obtained from the Williams Guidance Center. All registration is done by the testing agencies and not by The Bolles School. Bolles has no authority in the placement of test candidates at testing sites. Early registration is encouraged as our Test Center fills quickly.

SAT TEST CENTER CODE: 10-345
View testing dates and registration information on the College Board website.

ACT TESTING CENTER CODE: 189970
View testing dates and registration information on the ACT website.

Juniors are encouraged to take the SAT Reasoning Test in the spring, usually beginning in March. A conference with his or her college counselor (assigned in early February) is advised regarding the number of opportunities of which a student should take advantage and what SAT Subject Area Tests should be taken, if any.

TOEFL TEST (Test of English as a Foreign Language)
The Test of English as a Foreign Language is for our international students. Bolles is not a testing site for this test. International students in grades 11 and 12 will want to consult with an international advisor regarding the TOEFL. Materials for registration may be obtained from our College Counseling Office.

Tutoring

Many opportunities exist during the school day for a student to receive additional help for academic concerns. Regular use of Zero Hour and Activities Period can meet the needs of most students. In addition, other appointments with teachers may be possible at mutually agreeable times. If students avail themselves of these opportunities, it should be possible to avoid the need to work a tutor. We believe that the teacher who teaches the course of study is the person best equipped to provide extra assistance.

Tutoring outside normal classroom and extra help arrangements should be viewed as a temporary measure designed to address a specific situation, not as a long term substitute for appropriate course placement or responsible student effort. If the services of a tutor are deemed necessary, professional considerations do not allow Bolles faculty to receive extra compensation to tutor students who are currently enrolled in their class, nor should teachers be expected to offer tutoring during the school day. Non-Bolles tutors may not tutor Bolles students on campus without prior permission from the Campus Head. Any approved tutors must complete the appropriate pre-employment requirements through the Human Resources Office.

Of primary importance is close communication among parents, student, teachers, advisor, and tutors. Students benefit most from extra help if it is consistent with the expectations and standards of their regular courses. It is vital, therefore, that a Bolles teacher be made aware that his or her student is being tutored outside of class. If a tutor is hired for any reason, please notify the advisor, who will facilitate cooperative interaction between the School and the tutor.

Valedictorian and Salutatorian

Traditionally, Bolles honors a valedictorian and salutatorian of each graduating class based upon the cumulative weighted grade point average through the third quarter. A student must have attended Bolles for three consecutive years (6 semesters) in order to be considered for these honors. The School may choose to honor more than one top scholar and designate co-valedictorians or co-salutatorians if GPAs are equivalent.

Zero Hour

Zero Hour is a daily program of special help before regular classes each academic day. The block of time from 8 - 8:30 a.m. provides an opportunity for immediate help in any subject area, an uninterrupted block of time for academic assistance and/or individual research. Additionally, Zero Hour offers a parent an excellent opportunity to meet with a teacher or counselor in order to solve a problem together. All campus facilities are open for student use at 8 a.m., including the Student Center for light breakfast and the Library for research and/or study.

SCHOOL GUIDELINES AND PROCEDURES

These guidelines and procedures relate to the conduct and procedures that are expected of Bolles students. Self-discipline is a distinguishing characteristic of Bolles students, enabling them to follow the guidelines with no problems. For those who have not yet achieved self-discipline, a system of penalties administered by the Deans' Office is necessary.

Most of the rules are positive in nature and indicate acceptable traits, while some are negative in nature and indicate conduct that should be avoided. Students and parents should be familiar with all guidelines and procedures in the Handbook.

Attendance Policies

General
It is the policy of The Bolles School that, during the academic year and during a summer term when a day student is enrolled in classes, day students must live with their parents, legal guardians, or an adult relative that is legally authorized to give consent for the student. If the student is not living with his/her parents, evidence of compliance with this policy will be requested for the School's records.

Active participation in class activities is an integral part in the learning experience at The Bolles School. For this reason class attendance is essential and students are expected to attend all academic classes and to be prompt and prepared. Convocation and mandatory class meetings are considered classes for this purpose and it is the student’s responsibility to check the announcements for these meetings on a daily basis.

Official and Unofficial Absences

Official absences are absences due to school-sponsored events (athletic competitions, field trips, etc.) and are considered excused absences.

Unofficial absences are absences not due to participation in school-sponsored events and may be excused or unexcused.

Unofficial but excused absences are those necessitated by medical situations, legal responsibilities, family emergencies, or those approved anticipated or extended absences as a result of the student completing an Impending Absence Form.

Unofficial and unexcused absences refer to absences other than the above. The Deans' Office reviews all unexcused absences for possible disciplinary action and students will receive a grade two letters below the earned grade on work made up from the unexcused absences.

The Deans' Office makes a conscientious attempt to confirm the reasons for all absences as they occur. Parents will be notified at the interim of each quarter when a student has accumulated four (4) or more unofficial absences from any academic class. Parents will also be notified at the end of each quarter when a student has accumulated seven (7) or more unofficial absences in any academic class.

At the end of each quarter, the attendance record of a student receiving more than seven (7) unofficial absences in any academic class, or reflecting a pattern of not attending class on test days, will be reviewed by an Attendance Review Committee for possible academic penalty. A student with more than seven (7) unofficial absences risks receiving a failing grade for the quarter, and any student receiving more than (14) unofficial absences per semester in any class likely will not receive academic credit for that class. Any senior receiving more than seven (7) unofficial absences in either quarter of the spring semester will be ineligible for consideration of an exam exemption in that course. After seven unofficial absences, parents may be asked for further written verification or documentation concerning their child's absences to determine whether an appeal is necessary.

Unanticipated Absences
Absences from school must be reported to the School no later than 8 a.m. the day of the absence by calling the Deans' Office at 904-256-5040. Calls before 8 a.m. will be received by voice mail.

If a student is reported absent during First Period and the Deans' Office has not received prior notification of this absence, a representative of the Deans' Office will attempt to verify the absence with the parents by phone. A written explanation of the absence is still required upon the student's return to school.

During Zero Hour of the day the student returns to school, written verification of the unofficial absence from the parent or guardian must be presented at the Deans' Office. The verification must include the student's name, the date, and the reason for absence and it must be written and signed by the parent. Failure to verify an absence will result in the absence being qualified as unexcused.

Make-up Privileges

Students who miss class unexpectedly because of illness and whose absences are determined to be excused will normally be given the same number of days they have missed to make up assignments, quizzes, or major tests, unless otherwise specified by a teacher or department. Teachers may exercise discretion in requiring students to submit projects, papers, and long-term assignments as close as possible to the original due date. Extended absences will be dealt with on an individual basis and should include the student's advisor in the discussion in order to coordinate a schedule for make-up work.

Students whose absence is deemed unexcused will receive a grade two letters below the earned grade on work made up from the unexcused absences.

Students should not use illness as an excuse for procrastination or as a means of studying for tests or completing assignments. Such circumstances may risk compromising the Honor Code.

Participation Guidelines
Participation in either extracurricular or interscholastic art, athletic, and academic performances, practices and competitions requires attendance in at least half of the student's classes on the day of the event with no unexcused absences. Academic obligations (i.e., tests, papers, etc.) must also be fulfilled.

Anticipated Absences
When a student knows in advance that he or she will miss a class, it is the student's responsibility to notify the teacher before the absence and to make mutually satisfactory arrangements for work to be completed, tests taken, or assignments submitted. Failure to do so will lead to the absence being unexcused. Upon returning to class, the student will be expected to be prepared for that day's obligations, especially and including tests and quizzes over previously assigned material, except for information that was new and confined to the day(s) missed. To assist with communication, students are encouraged to complete an Impending Absence Form available in the Deans’ Office prior to any anticipated absence that is not school-related.

Late Return Policy
There are occasions where a School-sponsored trip will return late on a weeknight. If the school-provided transportation returns to campus before midnight, students are required to be in school the entire next day. If the School-sponsored transportation returns to campus between midnight and two a.m., students will be excused from first and second period and should sign in by the beginning of third period. If the School-sponsored transportation returns to campus between two and four a.m., students will be excused until fourth period. As with other anticipated absences, students should speak to teachers before the event if they anticipate such late returns in order to make mutually satisfactory arrangements for work to be completed, tests taken, or assignments submitted.

Tardies
1. Students are more than 5 minutes late to class are considered tardy and will be sent to the Deans' Office to receive a readmit to class.
2. A student's first two unexcused tardies carry no penalty. Afterwards, each additional unexcused tardy is one demerit.
3. Students who are more than a few moments late to a class should make every attempt to attend class in order to gain the academic benefits from being present for even part of the session. However, students who miss more than twenty minutes due to tardiness may be noted as being unexcused absent and incur the resulting academic penalty.
4. An excused tardy must be verified in writing by parent, guardian, or School representative. Students with notes for excused tardiness should report to the Deans' Office with their written excuse before reporting to class.
5. It is considered an Honor Code violation if a student receives a readmit to a class and does not attend the class.
6. Students wanting to visit the infirmary in between classes should check in with their next period’s teacher before seeing the nurse.

Early Dismissal
1. Students who find it necessary to leave the campus during the school day must present the Deans' Office with a written request from a parent or guardian stating the time of dismissal, the purpose of the dismissal, and the approximate time of return to campus. This request must be presented to the Deans' Office before the student's first academic class of the day. Students must indicate whether they will be missing a test, quiz, or other academic deadline, and should attempt to contact teachers of the classes they will miss. For student accountability purposes, phone calls and e-mails are discouraged when requesting an early dismissal for a student.
2. Once a request for dismissal has been approved by the Deans' Office, a student must sign out in the Deans' Office before leaving at the time noted. Upon return to campus, a student must sign in at the Deans' Office in order to receive a readmit to class. A student's failure to sign out or sign in will likely result in the assignment of an automatic Saturday obligation.
3. Students in grades 9-11 are required to be in school until 3:10 p.m. and are not afforded off-campus privileges. Should it be necessary for such a student to leave during the lunch hour, the student's parent should sign him/her out in the Deans' Office.

Late to School
1. A student who arrives at school after 8:30 a.m. and misses all or part of any academic classes must sign in at the Deans' Office before going to class. A student's failure to sign in will likely result in the assignment of an automatic Saturday obligation.
2. Upon signing in, the student must present a note that explains the reason the student was late.

Extended Absences

1. Absences of more than three (3) consecutive school days because of illness must be reported to the Deans' Office. On returning to school, the student must present a verification of absence from the physician or parent.
2. The School discourages personal absences for vacation or travel when missed classes are involved. Should such a situation be unavoidable, the Academic Office should be notified in writing at least one week in advance so that teachers and advisors may work with the student to prepare for the absence. Under these guidelines and at the discretion of the School, such absences can be considered unexcused. It is the student's responsibility to inform the teachers of the impending absence and to arrange for the successful completion of school work. To help facilitate this communication with teachers, students are encouraged to complete an Impending Absence Form. These forms are available in the Deans' Office and list the dates and reason the student will be absent from classes. Failure to do so will lead to the absence being unexcused. It may be necessary for the family to secure outside academic support to help the student catch up on missed school work.

Students who are ill or who are suspected of having a communicable disease must be removed from the classroom according to school policy. To prevent the spread of infection through direct contamination (coughing, sneezing, talking, sharing articles, etc.) students must be asymptomatic before returning to school. In other words, students must have no fever, vomiting, etc. for 24 hours prior to their return to school, or have a physician's note stating that the student is not contagious and/or is under treatment.

Athletics

A Bolles athlete realizes that representing the School in sports is a distinctive privilege and that there is a certain code that must be willingly accepted in order to be the greatest possible asset to the School, the team, and the coach. Candidacy for any Bolles team indicates belief that obligations can be fulfilled best by adherence to the following provisions:
1. Participation - Participation in either extracurricular or interscholastic art, athletic, and academic performances, practices, and competitions requires attendance in at least half of the student's classes on the day of the event with no unexcused absences. Academic obligations (i.e., tests, papers, etc.) must also be fulfilled.
2. Conduct - Knowing that conduct both on and off the athletic field will be an example to the whole student body, nothing will be done to bring discredit to the athlete, the team, or the School.
3. Sportsmanship - Engaging in a particular sport, the athlete will do his/her best to follow the rules, to abide by officials' decisions, to refrain from profanity and taunting, and to treat opponents with fairness. The athlete should be humble in victory and gracious in defeat.
4. Training habits - Recognizing that the attainment of top physical condition is of primary importance to any athlete: a. Alcohol, tobacco, and drugs will not be used in any form.
b. Reasonable hours will be maintained away from school.
c. A healthy training diet is encouraged.
5. Loyalty - Recognizing that loyalty to the School is vital to the success of any athletic endeavor, the athlete will:
a. Faithfully cooperate with the coach, the team members, and all School authorities.
b. Ensure eligibility by maintaining high academic standards.
c. Properly care for all School property and equipment issued.
6. Courage - Accepting responsibility as a team member, the athlete will perform duties in a manner that will earn the respect of teammates and opponents alike.

Regulations and Awards: School academic and state eligibility regulations must be adhered to in every aspect in order to compete in interscholastic athletics. In awarding J.V. or Varsity letters, the coach of each sport, along with the athletic director, will determine the criteria for receiving a letter. At graduation, lifetime letters are presented to student athletes who have earned three varsity letters while participating in athletics at Bolles. These letters may be earned in one sport or a combination of sports, and at least one must have been earned during the senior year.

Eligibility: It is imperative that a certified copy of the birth certificate of each student who will compete in interscholastic athletics be presented to the School for registration with the Florida High School Athletic Association. The birth certificate must be certified by the state in which it was issued. Notarized, photocopied, or unofficial copies are not accepted by the High School Athletic Association. The birth certificate must be filed with the School not later than August 1.

Academic eligibility standards are required by the Florida High School Athletic Association and are strictly enforced at Bolles.
Physical Education: All students except those with a medical excuse participate in the physical education program and are required to wear a designated uniform. The course is divided into two parts. Each student will participate in both a self-testing physical performance laboratory experience and a traditional physical education activities program.

As in all academic classes, demerits will also be issued in Physical Education for repeated lateness, improper uniforms, or lack of effort.

Child Abuse Reporting

School teachers and other personnel are mandatory reporters under the Florida child abuse reporting laws. Please understand that we take our obligations seriously and if we assess that a situation requires it, we will make a report to child abuse authorities of situations that we reasonably suspect constitute abuse, neglect, or abandonment. Depending on the circumstances, we may not be able to communicate with parents about the report until authorized by child abuse authorities to do so. We ask for your understanding as we do our best to protect the children under our care.

Classroom Conduct

The Bolles School believes that discipline in the classroom is essential for the processes of instruction and learning. The student who disrupts the organization of a class affects not only his or her ability to learn, but also the teaching and learning environment for all others. Such disturbances will not be tolerated by either the teacher or the administration. Consequences of classroom misbehavior will be disciplinary action determined by the Deans' Office.

Computer and Systems Usage Policy

The Bolles School computer network (including all School computer equipment and Internet access through school equipment, and personal network files of Bolles students, faculty, and staff) is provided for students to conduct research, to learn about computers, to facilitate learning, and to communicate with others. Access to network services is given to students who agree to act in a considerate and responsible manner. Access is a privilege, not a right, and access entails responsibility on the part of all network users.

The Bolles School has in place an Honor Code and a Values Statement, which apply to all areas of school life, including the use of school and/or personal computers and devices. Both the Honor Code and the Values Statement are displayed prominently on campus and are explained in this book.

The Bolles School policies as regards specific school computer and device usage are as follows:
1. Unauthorized access, alteration, and/or sharing of others' accounts, digital messages, and files is prohibited.
2. A school network account password is considered to be the personal property of the user and may not be used by another. It is also a violation to give your password to another student for any reason without authoritative supervision. This includes account passwords and student numbers associated with dining services and campus store purchases.
3. Attempting to subvert network security, to impair functionality of the network, or to bypass restrictions set by the administrators is prohibited. This includes, but is not limited to:

  • Altering the system settings, system files, or programs on a school computer or device in any way without the permission of the network administrator.
  • Purposely uploading or downloading viruses
  • Downloading or uploading programs that can be used as hacking tools
  • Tampering with digital equipment or data infrastructure components.

Assisting others in violating these rules is also considered unacceptable behavior.
4. Unlawful use or distribution of information is prohibited. This includes copyright violations such as software piracy as well as plagiarism. The network is a valid academic resource and use thereof is governed by the same rules as library resources. This includes the Internet. All information obtained through the Internet and other computer research tools must be cited when used in a student's work. Information gained from a web site is the same as information found in print resources. Students should see their classroom teacher for help in the proper methods of citing copyright-protected resources.
5. Using the network for commercial purposes or promoting illegal activities is prohibited.
This includes, but is not limited to:

  • Uploading, downloading, or sharing of illegal or pornographic material
  • Uploading, downloading, or sharing of copyrighted materials such as music, movies, and books
  • Duplicating copyrighted materials with the intention to sell
  • Sending threatening or harassing digital messages
  • Use of profanity and other similar activities.
  • 6. Before downloading files or programs from the Internet to a school computer or device, students should check with the teacher or lab supervisor.

    Students understand the right to use any electronic or mobile devices ("Device") at The Bolles School is a privilege and that in using any Device(s) students are at all times, required to strictly abide by School values, policies and conditions.

    The Bolles School policies as regards to allowed or required usage of personal electronic or mobile devices will be based on the following:
    1. Students understand that their Device(s) is/are intended for academic purposes and that teachers will determine the level of access to and usage of any Device(s) in their classes. For the purposes of the School’s BYOD program, student cell phones are not considered a “Device” and should not be accessed without permission in any academic settings including the Swisher library.
    2. Students will use their Device(s) in accordance with The Bolles School Honor Code Value System.
    3. Students understand that any unauthorized recording, the unauthorized taking of pictures or the unauthorized taking of videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
    4. Students further understand that the unauthorized distribution or posting of any audio recordings, pictures or videos will not be tolerated and that if found doing so students will be subject to discipline up to and including expulsion from The Bolles School.
    5. Students are solely responsible for protecting and securing their Device(s) including, but not limited to, against theft, damage, loss and all the other unforeseeable misfortunes which could occur.
    6. Students are responsible for maintaining their Device(s), including, but not limited to, maintaining device updates, virus protection and a charged battery throughout the academic day.
    7. To limit distractions, students are not permitted to use their Device(s) to make or receive calls during the academic day. Seniors do have that privilege if using the Device in the senior parking lot.
    8. For safety reasons, students are not permitted to access their Device(s) when walking or driving on campus at any time. In addition, all Device(s) must be securely stored in a backpack, bag or a pocket when walking across campus.
    9. Students realize it is a privilege to use their Device(s) on campus and at School-sponsored events. School personnel may confiscate their Device(s) if there is a reason to believe that School policies or regulations have been violated. If a violation has occurred, depending on the gravity of the offense, the Device(s) will either be returned to the student or to his/her parent/guardian at the end of the day or at the end of the School-sponsored event.
    10. Since the Bolles student represents the School at all times, it is the expectation of the School that students choosing to participate in any online activity will be responsible digital citizens and their behavior will reflect the School’s core values of excellence, courage, integrity and compassion.

    The previously listed policies exist to promote positive, responsible, and ethical use of technology by students. If a situation arises that is not specifically covered in these policies, a student is expected to apply the Honor Code and the Values Statement. If in doubt, the students should seek the advice of a teacher or advisor.

    Communication

    The School works very hard to keep parents informed and the lines of communication open. Parent concerns regarding individual students should be directed first to the appropriate teacher, every effort will be made to solve any issue. In an effort to conserve and in keeping with our "tag it green" approach we limit paper communication when possible and send email notices every Tuesday. If you find that you are not receiving these notices or would like to change your email, please contact the School's Registrar's Office. We do not want you to miss any important information communicated. For regularly updated news and information, including photos and videos of events, visit our website.

    Please note that neither parents nor outside interests are permitted to distribute or display any publication, announcement, advertisement, or other written or printed matter on any Bolles campus. This policy is intended to protect our families from receiving unwanted and/or unauthorized materials.

    Emergencies

    In the event of any emergency that might result in closing the School or canceling classes, official news will be broadcast immediately utilizing the global emergency phone system. In addition, depending on power supply and access, global emails will be sent to all parents, information will be posted to the Bolles website and on the voice mail on the main school line (904-733-9292), as well as through local media outlets. Decisions regarding School closure because of inclement weather will be made by 6 a.m. when possible.

    Food, Drink and Gum

    Food and drink are not permitted in classrooms, computer labs, McGehee Auditorium or the Swisher Library. The chewing of gum is also not allowed on campus. In addition, paper products such as cups, plates, and napkins may not be removed from either the cafeteria or canteen.

    Allergy Management Guidelines

    The prevalence of severe allergies in the school setting is rising and can be life threatening. Using a multidisciplinary approach to care can minimize the risk of accidental exposure. This team collaboration between parents, physicians and key staff members will help to provide a safer educational environment for students with severe allergies.

    Responsibilities of the Parent:
    Parents of students with severe allergies are at the center of developing a successful plan that works for their child.

    • Empower the student. Educate your child about:
      • Their allergens and symptoms of anaphylaxis
      • Importance of hand washing before and after eating
      • Strategies to avoid allergens (i.e. not sharing food, moving away from people eating the allergen, putting down a barrier at the lunch table etc.)
      • How and when to tell an adult that they are having an allergy related problem
    • Annual Forms:
      • Complete online emergency health information
      • Meet with your physician to create an Allergy Action Plan. This needs to be submitted annually before the start of school.
    • Medications: (School Day, After School Activities, Athletics)
      • Provide emergency medications prescribed by your child's health care provider BEFORE the first day of school. For Athletics, the trainers will need them prior to the first practice. Allergy Action Plan must accompany all emergency medications.
      • If your child participates in any after school activities, an additional EpiPen will need to be provided.
      • Check expiration of medication before bringing to school and keep up-to-date.
      • Medication provided by parents will be carried on field trips and available during the school day. Stock EpiPens DO NOT travel on field trips.
      • If the student self carries their EpiPen, the student/parent is responsible for making sure that the student has it for field trips, athletic and after school activities.
    • Contact to be made before the start of school:
      • School Nurse: Collaborate with the school nurse to help implement the emergency plan in the school.
      • Athletic Trainers: Before first athletic practice.
    • During the course of the school year, please communicate any changes in your child's health or medication to the school nurse.

    Responsibilities of the Student:
    The goal is for the student to be empowered to manage his/her severe allergy based on the developmental level of the student.

    • Student will be responsible by:
      • Not sharing food.
      • Reading posted allergen labels and warning signs, if age appropriate.
      • Not eating foods with unknown ingredients or known to contain an allergen.
      • Being aware of the allergen exposure risks (cafeteria, buses, playground etc.)
      • Washing hands before and after eating.
      • Advocating for themselves. Notifying an adult as soon as exposure and/or symptoms occur.
      • Notifying an adult of any unkindness related to the allergy.

    Bullying and Harassment

    The Bolles School maintains a policy prohibiting harassment of students for any reason, including but not limited to, that based upon race, color, gender, sex, sexual orientation, gender identity, religion, national origin, age, or disability/handicap by students, faculty, or any individuals associated with The Bolles School. Harassment in violation of this policy may have the effect of unreasonably interfering with a student's school environment or creating an intimidating, hostile, or offensive learning environment.

    Harassment may occur through physical actions, through any type of communications method, including face-to-face communications, phone, text, email, or postings on social media, by the wearing offensive clothing or pins, etc... and may be delivered through teasing and/or bullying. There are many different types of harassment. Examples of some types of harassment include any conduct or expression that demeans or degrades an individual or group based on that individual’s characteristics, color, race, or background, such as when someone uses inappropriate racial language, or teases someone about not speaking English clearly, or makes a negative comment about the country where a person grew up or is from.It can also include slurs, jokes, images, electronic communication or other verbal, graphic or physical conduct based on one of the characteristics or categories referenced in the first paragraph of this policy. Harassment can also include name calling, teasing, or inappropriate comments about one’s gender identity or sexual orientation. Sexual harassment involves unwelcome or offensive sexual advances, touching another’s body in private areas, requests for sexual favors, and other verbal or physical conduct of a sexual nature. Sexual harassment can also include spreading lies about another individual’s sexual activity. Sexual harassment may also come in the form of physical or verbal harassment and may be delivered through teasing, bullying, etc... If you have a question about any particular behavior, comment, posting, text, etc... you can always contact one of the individuals below for assistance or to report a concern.

    Any activity that fosters or can be interpreted harassment either person-to-person or via communication venues will not be tolerated. Students who witness in person or view any type of harassing activity online should report the incident to one of the individuals listed below immediately (or confidentially email concern@bolles.org or call 904-256-5311).

    The Bolles School strongly encourages students who believe they are being harassed, or who believe that another student is being harassed, to promptly notify his or her parents and any one of the following individuals:

    • Katie Cussen or Lauren Genduso, Counseling Services
    • John Newman or Allison Denmark, The Deans' Office
    • Twyla Ashman, Director of Cultural Competence
    • Nancy Greene, Chief Finance and Operations Officer
    • Lisa Kemph, Chief Human Resources Officer
    • Tyler Hodges, Associate Head of School
    • Moya Marks, Head of Upper School
    • Student's advisor

    Reporting of complaints or concerns should be made promptly so that rapid and constructive action can be taken. Therefore, while no fixed reporting period has been established, early reporting and intervention has proven to be the most effective method of resolving actual or perceived incidents of harassment. Any reported allegations of harassment will be investigated promptly. The investigation may include individual interviews with the complaining individual, the person accused of harassment and, where necessary, with individuals who may have observed the alleged conduct or may have relevant knowledge. The complaint, investigation, and resolution will be handled with sensitivity, and confidentiality will be maintained to the maximum extent practical and appropriate under the circumstances.

    Misconduct constituting harassment will be dealt with appropriately. If an investigation results in a finding that this policy has been violated, appropriate disciplinary action will be taken. Possible consequences could include a combination of "Saturday" workdays, in-school detention, suspension or a referral to the Disciplinary Committee. The discipline for serious or repeat violations is expulsion.

    The Bolles School will not tolerate retaliation against an individual for reporting harassment or assisting in providing information relevant to a claim of harassment. Retaliation is a serious violation of this policy and will be treated with the same strict discipline as would the act of harassment. Acts of retaliation should be reported immediately in accordance with the reporting procedure and will be promptly investigated.

    Hazing

    Although we encourage students to participate in School-related athletics, clubs, associations, organizations and other groups, the School prohibits all forms of hazing. Hazing refers to any activity expected of a student to join or to continue membership or participation in any group where the activity produces or could be expected to produce mental, emotional or physical discomfort, humiliation, embarrassment, harassment, or ridicule to the student, regardless of the student's willingness to participate. Hazing activities include, but are not limited to, acts of personal servitude (i.e., forced labor or service), sleep deprivation, restrictions on personal hygiene, yelling, swearing, insulting or demeaning verbal abuse, being forced to wear embarrassing or humiliating attire, consumption of vile or other non-food substances, consumption of alcohol, smearing of skin with vile substances, brandings, writing or marking on one's skin or clothes, physical beatings, paddling or other physical abuse, performing sexual simulation or sexual acts, stunts or dares that could result in physical injury or harm to a person's mental, emotional or social well-being, any act in violation of the law or School policy, and any other activity that could fall within the definition of hazing. If you think a particular activity could possibly be hazing, then it probably is. If you are not sure, then you need to contact a member of the Deans' Office, the Associate Head of School or the Head of Upper School, and ask.

    A student or employee of the school violates this policy whenever he or she engages, assists, allows, or attempts to engage or assist in the planning or committing of any hazing activity, whether on or off School property. Each student or employee is also responsible for immediately reporting any hazing activity or plans for any hazing activity a member of the Deans' Office, the Associate Head of School or the Head of Upper School. The failure to make such a report is also a violation of this policy.

    When the School administration becomes aware of any actual or planned hazing activity, the situation will be promptly investigated. Any student or employee found to have violated this policy will be subject to disciplinary action, including dismissal from the School for serious violations. No adverse action will be taken against any person who makes a good faith report of suspected hazing activity.

    Inspection Policy

    To ensure a safe campus environment for all students, guests and personnel, The Bolles School has the authority to search and confiscate any item(s) that may pose a danger to others. If a personal search is necessary, it will be performed in a manner that is respectful of the norms of decency and the emotional maturity of the student. The student's parent will be notified of the search as soon as reasonably possible.

    The Head of School and authorized staff members may search, using any methods determined to be effective and reasonable by the Head of School, a student's pockets, purse, backpack, gym bag, or other personal property; student lockers, desks, or other School property; or student automobiles. No student may possess any illegal substance, object, or contraband that constitutes a threat to the health, safety, or welfare of any person or persons on School property. Contraband includes any substance or materials prohibited by School policy or state or federal law, including but not limited to controlled substances, drugs, alcoholic beverages, tobacco products, guns, knives, weapons, or incendiary devices. All items deemed to be illegal, illicit, disruptive, or a general nuisance to the educational process will be taken by staff. Storage, return, or the destruction of such items shall be at the discretion of the Head of School or the Head's designated agent. The cooperation of all students, parents, personnel, and guests will help ensure a safe environment for our children.

    Skates, Skateboards, Hoverboards, Scooters, Etc.

    Skates, skateboards, scooters or other such devices are prohibited on any of the Bolles campuses. This policy is in effect regardless of the time and includes every day of the year, not just school days. Effective January 6, 2016 and until further notice, self-balancing scooters, more popularly known as hoverboards, will not be permitted on any campus or in any Bolles School building. This action is being taken because of recent concerns by the Consumer Product Safety Commission and the potential impact these devices may have on campus safety. Hoverboards include self-balancing scooters, battery operated scooters and hands-free segways. A statement from the U.S. CPSC Chairman on the safety of hoverboards may be found here.

    Messages and Telephone Use

    1. Messages to students during the school day are discouraged because they interrupt classes. Should it be absolutely necessary for a parent to reach a student, please call the Deans' Office, (904-256-5040), and the message will be delivered as soon as possible.
    2. Deliveries of gifts, flowers, and balloon bouquets are strongly discouraged. This practice is inconsistent with a good academic environment.
    3. Students needing to contact their parents during the academic day are encouraged to use the courtesy phones that are available and located in the Ulmer Courtyard and on the second floor of the Bent Student Center. With permission, students can also visit the Deans’ Office to call their parents on their cell phone.

    Penalties, Suspensions, Expulsion

    Since the Bolles student represents the School at all times, both on and off-campus, it should be understood that conduct which brings discredit to the student, his/her family, or the reputation of the School and its community may result in disciplinary action by the School.

    Disciplinary measures described below should serve as a reminder to the offender that he or she has violated a School rule and should help to correct the behavior. The levels of disciplinary action relate directly to either the seriousness of the offense or the repetitiveness of it.

    1. Demerit: A penalty given for minor infractions such as dress code violations, excessive tardiness, and gum chewing. Multiple demerits may be given for more serious offenses such as inappropriate language, class disruption and cell phone infractions.

    2. Saturday Session: A Saturday session may be assigned to students who fail to follow the rules and expectations of the School. The Deans' Office, Honor Court, or Disciplinary Committee can assign this consequence for inappropriate actions. These workdays are held on designated Saturdays from 8 a.m. to 11 a.m.

    3. In-School Detention: An in-school detention may be assigned to students who fail to follow the rules and expectations of the School. The Deans’ Office or Disciplinary Committee can assign this consequence which provides the student with an opportunity to have a “day of reflection” while remaining on campus during the academic day. In addition to academic work, the student might also meet with members of the School’s counseling and support staff to discuss ways to make better decisions in the future.

    4. Suspensions: In cases that involve serious offenses, a suspension of up to five days may be imposed. A suspension will also be imposed for the significant accumulation of demerits over the course of the school year, as follows: a one-day suspension for the accumulation of 20 demerits, followed by a two-day suspension if the total reaches 25 demerits. If a student accumulates 30 demerits, he or she shall appear before the Disciplinary Committee for its consideration of the facts and recommendation of consequences, including a recommendation of expulsion, if the facts so warrant it.

    5. Expulsion is defined as "the permanent removal from School resulting from serious or numerous infraction(s)." Recommendations for expulsion may come from the Honor Court, the Disciplinary Committee or members of the administration. The President makes the final decision regarding expulsions and any appeal should be directed to that office.

    6. Referral to the Disciplinary Committee: For severe infractions, accumulated demerits, or repeated unacceptable behavior, the student may be referred to the Disciplinary Committee and recommendations for action made by the committee to the President.

    7. For Honor Code violations, the Honor Council will make the decision as to the punishment, with the Deans' Office administering the penalties. Any appeals shall be directed to the Associate Head of School, except that a recommendation for expulsion is automatically referred to the Head of School.

    Public Displays of Affection

    The halls, classrooms, and other public areas of the School are not appropriate for public displays of affection. Guests, students, or faculty frequently travel these areas, and they should be able to do so without embarrassment. Friendship is encouraged, while public romance and physical expressions of mutual attraction (including hugging and hand-holding) are prohibited.

    School Property and Facilities

    The neatness and cleanliness of the dining commons, classrooms, bathrooms, hallways, patio, and all other areas of the School are the responsibility of The Bolles School students and staff. To help promote a clean campus, the student decoration of lockers is not permitted at any time. Students and clubs wanting to display posters, flyers, etc. must also receive permission from the Director of Student Activities and use the designated bulletin boards when displaying information. Students observed littering or defacing School property will be subject to disciplinary action. Students will be expected to pay for any damage they cause. Unintentional damage shall be reported to the Deans' Office immediately.

    Tobacco, Alcohol and Other Controlled Substances

    1. Smoking is not permitted anywhere on campus during the academic day or at School-sponsored functions.
    2. Student possession or consumption of alcoholic beverages of any kind is prohibited by the School and by State laws.
    3. The possession, sale, use, or exchange of illegal drugs is prohibited by the School and by the State.
    4. The abuse of prescribed, legal, over-the-counter medications or herbal remedies is also prohibited.
    5. Violation of any of the above rules will result in disciplinary action that may include probation, suspension, or expulsion from the School.
    6. The faculty, administration, and Board of Trustees recognize that students' poor judgment may lead to abuse of these substances. It is our intention to educate students regarding the dangers that these substances present. The faculty and administration will seek to identify students in the School community whose actions indicate that they may be using drugs or alcohol. Where evidence exists that a student may be involved, his/her parents will be apprised of our concern and urged to seek professional help. In those instances where student behavior strongly indicates drug or alcohol use, the administration may require professional intervention and subsequent treatment, if indicated, in order for the student to continue enrollment at the School.

    Transportation

    A major concern of the School is the safety of the students while on campus and traveling to and from campus. Traffic signs and speed bumps have been installed so that there can be maximum safety and convenience for all concerned. Additional regulations are necessary in order to accommodate the number of vehicles that use the campus each day. Carpools are suggested and encouraged in order that the number of cars on campus can be reduced.

    Student-Driven Car Parking
    1. Car registration
    All seniors who register with the Deans' Office by filling out a Student Parking Application during their specified registration period will be assigned a specific parking space for next year. Juniors who register with the Deans' Office by filling out a Student Parking Application during their specified registration period will be assigned to a specific parking space as long as space remains available. Permits will be issued to juniors according to the order in which they are drawn out of the lottery with priority going to those juniors with certified carpools. Seniors and juniors who do not return their Student Parking Application during their specified times are not guaranteed a permit. Parking space assignments for the next school year and parking permits will be issued from the Bolles Campus Store starting August 14. A registration fee of $100 for a space in Lots A, C, or D and $50 for Lot F will be charged for the initial permit.

    2. Carpools

    Students driving three or more other students to school will receive preference over the lottery. Parents of students riding in the carpool must notify the Deans' Office in writing prior to the first day of school. It is an Honor Court offense to falsify carpool information.

    3. Parking

    a. All students must park in the space to which they have been assigned. The use of an assigned space is not transferable.
    b. Entry to each parking lot will be monitored each morning. To gain entrance to the lot assigned, a student must display the color-coded parking permit on the lower, inside corner of the front windshield of the vehicle. The Deans' Office, prior to the beginning of each academic year, will issue these permits.
    c. The traffic lanes nearest to Schultz Hall are considered fire lanes. No parking is permitted in the fire lanes during the day. These lanes may be barricaded during the academic day.
    d. All faculty parking areas have assigned spaces and are not available for student parking during the academic day.
    e. All cars parking on campus must be registered with the Deans' Office and must park in their assigned lots or spaces.
    f. Unregistered cars or cars improperly parked on campus may result in the forfeiture of any present or future parking privileges by the driver.
    g. Student cars are not to be used as lockers. Students are not allowed in the parking lots during the school day, with the exception of seniors who have open campus privileges.
    h. Student cars that have not been assigned to a lot must park off-campus on San Jose Boulevard. Students going to these cars during the day are considered to be off campus illegally.
    i. Students are not permitted to park on the residential streets next to campus. This could result in the student's forfeiture of any present or future campus parking privileges.
    j. For the safety of our lower school students, there should be no student-driven automobiles on the Whitehurst Campus during the school day. This could result in the permanent forfeiture of the student's campus parking privileges.
    k. Students are encouraged not to park along the east side of San Jose Boulevard, especially in front of the San Jose Episcopal Day School.
    l. Students parking in Lots A and C should use the designated crosswalks when walking on to or leaving the main campus each day. Students are also reminded to be alert and avoid using their cell phones during this time.

    4. Parking and Driving Violations
    a. The Deans' Office will handle parking and driving violations.
    b. Violations will be handled as follows:

  • First Violation: Loss of on-campus parking privilege for a period of four weeks and parent notification.
  • Second Violation: Loss of on-campus parking privilege for a time period equal to one semester and parent notification, plus probation.
  • Third Violation: Loss of parking privileges for the school year with parent notification. Parent-Driven Cars
    1. Student Pick-up/Drop-off
    Students who are driven to school should be dropped off and picked up on the west side of the island which runs parallel to Schultz Hall. For safety reasons, please do not drop off passengers in the faculty lot (Lot B), in the senior student lot (Lot C) or in the area next to the Campus Store (Lot D). Additional traffic in this area can cause teachers to be delayed in going to class and meetings.
    2. Visitor/Guest Parking
    Because all other spaces are assigned, parents wishing to visit campus are encouraged to park in the designated diagonal spaces located in Lot C, directly in front of Schultz Hall. If these are unavailable, parents are welcome to park in the Special Events area. All other spaces are assigned to Bolles faculty, staff, and students.
    3. Special Events parking
    The Special Events parking lot is located next to Skinner-Barco Stadium and between Cain Gym and the Lobrano Pool. This area is reserved for parents and friends attending functions and meetings on campus during the academic day.

    Bus Transportation

    Bolles has established rules for bus conduct. These regulations will be given to each rider at the beginning of the school year. They are an extension of our code of conduct and violations are reported to the division heads. Repeated violations may result in the offender not being permitted to continue riding the bus. When school transportation is provided for any school-sponsored activity, sporting event, field trip, etc., students are required to use the transportation provided by the School. If some extenuating circumstance necessitates that a student be transported to or from an activity where school-sponsored transportation is provided, the student will only be allowed to be transported by his/her parent(s). In such a case, the parent(s) must notify the coach or sponsor at least a day in advance and they must pick the student up in person. Such arrangements should also be pre-approved by the athletic director, activities director, or sponsor. Students are not allowed to ride with other students or parents other than their own when School transportation is provided. Student Two-Wheel Vehicles
    1. The riders of two-wheel vehicles are expected to enter and leave the campus in an orderly manner, obeying traffic rules.
    2. Individuals should not request special permission from teachers, but must follow the procedure outlined above.
  • Visitors

    Bolles takes great pride in the attractiveness of our campus, and we welcome those who wish to visit the School; however, considerations of safety make it necessary to maintain strict procedures regarding student visitors. In those cases in which a visitor is a prospective Bolles student, an appointment should be made through the Admission Office. When a current student wishes to have a guest for any other reason, permission must be obtained at least one week in advance through the Deans' Office. In order to protect the integrity of the academic day, unannounced visitors must report to the Deans' Office immediately upon arrival on campus and may not attend classes or other school activities unless authorized to do so.

    Upper School Dress Code

    The Bolles Upper School dress code FOUND HERE is designed to help create an environment conducive to learning. All students should dress in good taste in a mode reflective of the Bolles tradition and philosophy. Therefore, clothing and hairstyles that create a distraction are not allowed. In addition, all students are to remain dressed appropriately while on campus during the school day (8 a.m. to 3:10 p.m.).

    STUDENT SERVICES

    Campus Store

    The Campus Store is open daily from 8 a.m. - 4 p.m., Monday through Friday, during the school year. One may purchase paperbacks, workbooks, and writing supplies (binders, paper, pens, and pencils). In addition, there is a display of “spirit” clothing, decals, and locks (which must be used on book lockers).

    Dean's Office

    The responsibility of this office is in areas of attendance and student regulations and discipline. The staff consists of two deans of students, and an administrative assistant.

    The Deans' Office is available for conferences with students and parents. The deans are responsible for enforcing the School regulations and administering the disciplinary action for both this office and the Honor Court.

    Finance Center

    The Finance Center, located on the Upper School San Jose Campus, is the place for the following:
    • Student account questions and/or payments
    • Transportation details and changes
    • Student organizations’ treasury accounts

    Food Services

    Food service is provided on a cash basis in Verlander Hall inside of Bolles Hall, and in the Canteen located in the Bent Student Center. The former is a cafeteria-style service with a full-range menu and salad bar while the Canteen features milk, juices, and soft drinks as well as kitchen-made sandwiches, soups, and salads.

    Guidance and Counseling

    1. Guidance
    Guidance activities at Bolles function as an ongoing and integrated part of school life. Beginning with the admission process, the staff seeks to communicate with the parent and the student regarding the entire program.

    The goals of the Guidance Program encompass the following areas:
    a. Communication
    b. Course Selection
    c. Academic and Social Adjustment
    d. Development of Sound Values and Sense of Self-Esteem
    e. Decision-Making, Career Awareness, and Preparation
    f. Personal Counseling
    g. Providing Resources on College and Career Research
    h. Developing Proper Study Techniques
    i. Evaluation Through Subjective and Objective Devices
    j. Curriculum Development and College Selection.

    Guidance, therefore, is the unique factor which runs throughout the scope of the entire School’s operations. Its primary goal and purpose is to provide the common base upon which all curriculum and program developments are built. Guidance provides the School with a focus, the student and parent with the direction, and the faculty with the knowledge that each individual part of our educational program contributes to the total mission – college preparation, selection, and success.

    2. Advisor Program
    Each student in the middle and upper school is assigned to a faculty member whose primary responsibility is to serve as an advisor for specific students. A minimal class load makes the advisor readily accessible to both students and parents. Our advisors have extensive orientation and training in the needs of students in their care, including not only academic matters, but also areas of value development, decision-making, drug abuse, and interpersonal relationships.

    3. College Selection Process
    The guidance staff, assisted by the faculty, develops programs designed to enable the student to assess him or herself in terms of academics, activities, athletics, and social aspects of personal development. This function of the Guidance Program progresses with increasing depth for each successive grade. The ultimate objective is to provide the student with the knowledge and sophistication required to begin the college selection process with understanding and experience in self-evaluation and goal setting.

    While a number of programs leading ultimately to the selection of colleges take place at all grade levels, the program becomes intensive in the junior and senior years. Course selection, materials orientation, test selection, college visits, interviews, parent meetings, and conferences are all a vital part of this process. During the first semester of the senior year, most formal applications to college are completed. The objective is to have the student select the college or colleges best equipped to provide educational and social experiences as well as career/professional preparation.

    4. Student Counseling
    The School maintains an Office of Student Counseling to assist students in addressing issues that fall outside the traditional categories of academic advising. The director of student counseling is available to meet with students individually or in groups to discuss their concerns. Appropriate professional confidentiality is maintained. The office can also assist students or parents in making referrals to other professionals or agencies upon request. Many programs, including guest speakers and workshop presenters, are offered through this office to meet the special needs of students.

    5. Student Well-being and Psychological Assessments
    The mental and physical well-being and safety of our students is of paramount importance to the School. As such, there may be times when concerns might arise about emotional issues, chemical abuse, or other matters that may adversely impact the welfare or safety of a student or those around him or her.

    Based upon the observations or recommendations of a member of the Bolles staff, the School may require that a student be evaluated by an independent mental health professional acceptable to the School, and this evaluation could include drug and/or alcohol screening. Circumstances may call for an evaluation and report before the student is permitted to return to School.

    Students and parents should be aware that our School’s philosophy is that conversations with guidance counselors will not be treated as confidential. The guidance counselor will remind the student of the non-confidential nature of the communication and, in appropriate circumstances, will encourage the student to communicate with the student’s parents or other adults regarding the circumstances disclosed. The guidance counselor may also directly inform the parent and/or administration of sensitive communications to find ways to help the student and/or family. In addition, the guidance counselor may be required to report such communications to law enforcement or child abuse authorities when the nature of the communication reveals the immediate or imminent risk of harm to the student or others, or a violation of the child abuse laws.

    Student Health Center and Medication

    The School has an established Student Health Center and a nurse on duty. The medical facilities offer routine on-campus medical services to the School community. All student medical records are kept there, and the nurse should be informed of any special physical conditions of a student. A student requiring medical attention should report to his or her scheduled class first to receive permission to visit the Health Center, then report back to class as soon as possible. If a student is too sick to attend class, arrangements should be made through the Deans' Office or the Student Health Center for the student to go home. Students should never carry prescribed medication. Any student who requires medication should take it to the Student Health Center to be distributed by the nurse. Parents are reminded of the importance of maintaining updated information in the student’s health record. It is imperative for the School to have correct names and phone numbers for emergency contacts.

    Parents and student agree, as a condition of continued enrollment, to consent to the release of any of the student’s health related information, including information relating to drug treatment, testing, medical and mental health records, to employees or agents of the school, as determined by the Head of School or his or her designee, to meet the medical or safety needs of the student and the community or the legal responsibilities of the school.

    The school will maintain appropriate administrative, technical, and physical safeguards to protect the security of all health-related information within its care or custody. While it is the obligation of the school to safeguard student medical information, we must also balance matters of privacy and confidentiality with safeguarding the interests and well-being of our students and our community. Thus, parents/guardians and students consent to allow employees and agents of the school, who have a need to know, to receive and/or share medical and/or psychological information necessary to serve the best interests of the student and/or community. In the event of a disclosure required by law, every effort will be made to notify the student and/or parents/guardians in advance.

    Library

    The library and testing room are open from 7:30 a.m. - 6 p.m. Monday-Thursday and 7:30 a.m. – 4 p.m. on Friday. Our online library is open 24/7 via Swisher Library Group on Schoology.

    Please note the following expectations for our shared library and testing workspace:

    1. Students and faculty use the library for study and research. The library also hosts a testing facility. To maintain an atmosphere for study and testing, conversations should be to a quiet minimum.
      a. Students excused from class to the library must have a signed purple pass. If they do not have a purple pass they will promptly be returned to class.
      b. No more than four (4) students from class may be excused from class to the library at one time. Passes expire at the end of each period.
      c. Students sent to the library on a pass must be tasked with an academic purpose. Students that are disruptive to their peers in any way will be sent back to class.
    2. Food is not permitted. Water bottles must be kept inside backpacks at all times.

    3. Print materials are checked out via student ID at the Information Desk.
    4. The library offers a self-service printer and copier for students unable to print school assignments from home.
    5. Research assistance is available to students at the Information Desk from 7:30 am until 3:30 pm. IT assistance is available to students in the IT office during zero hour and Activities.

    Lost and Found

    1. Books and clothing left unattended on the campus are picked up each day and placed in the Deans' Office.
    2. Small or valuable personal items that are found are to be turned in to the Deans' Office and can be claimed there by proper identification of the item.

    Lockers

    Book lockers, which are located in classroom areas, are assigned to each student. Locks that are available in the Campus Store must secure these lockers. Also available are athletic lockers, where PE or athletic clothing is to be kept. It is essential that all athletic lockers be secured at all times. Cars are not to be used as lockers.

    Textbook Purchases

    Textbooks are no longer sold in the Campus Store on campus. New and used textbooks are available for online purchase through the Bolles Virtual Bookstore, a Web-based store operated by MBS Direct. Customers access the Bolles Virtual Bookstore here.

    MBS Direct ships orders within 24 hours, according to the purchaser’s instructions (excluding holidays and weekends). Online purchases may be made using Visa, MasterCard, American Express, and Discover cards. An e-mail address is required for payment confirmation for online purchases. Mail or fax orders may be made by contacting MBS Direct at 1(800)325-3252. The specific course name and number are needed to place the order, available from a student’s schedule or from the Bolles Registrar’s Office. Mail and fax orders may be made using credit card, personal check, or money order.

    This convenient service is accessible from anywhere in the world, 24 hours a day, 7 days a week. The School’s partnership with a national company means more used books are available for purchase, and, for those last-minute customers, overnight shipping is available!

    Textbook Returns and Refunds
    MBS Direct allows books/materials (new or used) to be returned within 14 days of the course start date or the date received (whichever is later) for a full refund. Details are available online at the Bolles Virtual Bookstore or by calling MBS Direct.

    New course materials must be returned in new condition (without any kind of writing or marking) to receive a full refund. Returned books should be shipped UPS ground or insured mail. Postage on returns is not refundable.

    Buyback Procedures

    All books having resale value will be bought back as “used.” The buyback deadline is usually in mid-June. Books may be sold online at www.mbsdirect.net or by calling MBS Customer Service at 1-(800)-325-3252 to obtain a quote by e-mail or mail, along with a prepaid shipping label. If the books have resale value, shipping instructions will be given during the phone call.

    SOCIAL GUIDELINES

    Since the Bolles student represents the School at all times, both on and off the campus, there are certain characteristics that the School feels are desirable. The following guidelines will help to clarify and control the image a Bolles student should project.

    Parent-hosted Parties for Adolescents

    The following guidelines are provided in the Middle School Student-Parent Handbook and are repeated here for review by Upper School parents. The purpose of offering this information is not to dissuade parents from hosting social functions for students, but rather to inform parents of concerns and problems other parents have experienced so that appropriate planning may take place.

    1. Suggested guidelines are:
    a. Large parties are unmanageable.
    b. Parents should discuss ground rules of the party specifically with sons or daughters, and these should be explained to guests prior to the party.
    c. Lack of a specific guest list encourages friends of friends to “crash” the party.
    d. Parents planning to host a party should feel free to call other parents who have hosted similar events. The School can help with names of other parents who will share their experiences.
    e. The parents should be present and visible at regular intervals during the party.
    f. Parents of guests should feel free to call in advance and ask questions about the nature of the party and general ground rules which that family has for its parties.
    g. The host should know who is spending the night and should check that the guest has informed his or her parent or guardian.
    h. Parents greeting guests at the door or being introduced to guests helps to establish the proper tone.
    i. Guests should remain inside until the party is over. If the party is outside, guests should not leave and then return to the area.
    j. MOST IMPORTANTLY, plan the party carefully with your son or daughter cover all aspects and don’t let the event just “happen.”2. Other Information
    a. It is illegal to serve minors alcohol in your home, except to parents’ own children.
    b. Parents who host parties at which drinking occurs are taking the risk of being liable for any harm which may come to guests after they leave. This is true even if the parents are unaware that drinking has been going on. Parents are legally responsible even though they may not realize what is occurring.

    School-sponsored Events

    1. The School sponsors several major student-planned events each year. Some examples of these events include the winter dance and prom. Students may attend as individuals, with a date, and/or in a group. All non-Bolles guests must have a Guest Approval form and copy of an ID on file with Bolles three days prior to the event. Proposals regarding the details of each event must be submitted for administrative approval well in advance of finalizing specific arrangements.

    2. On-campus events require conduct that is compatible with the academic day guidelines. All events will be adequately chaperoned by School personnel and must be approved by the director of activities.

    3. Off-campus School events must fulfill the following requirements:
    a. All events and activities sponsored by Bolles organizations must be approved by the division head and the director of activities and must be chaperoned by School personnel or by persons designated by the administration.
    b. School transportation must be furnished and its use required for all School-sponsored class off-campus events, whether local or elsewhere. Only the division heads can grant exceptions to this rule.
    c. The director of activities must approve parties by School-sponsored clubs in homes or at any other off-campus location in advance. The host parent and club advisor must be present for the event.
    d. Rules concerning alcohol, drugs, smoking, and general behavior are in effect as if the events were being held on School property. At all School events, whether occurring on or off-campus, as well as during the school day, the School may take any reasonable steps to detect and deter dangerous activities such as drug or alcohol use or possession.
    e. Students attending away athletic events as spectators should conduct themselves as they would for an on-campus athletic event.
    f. The Bolles School assumes responsibility for providing an environment conducive to positive growth in well-adjusted students. Students’ behavior is viewed in terms of responsibilities given to them according to their maturity level. Positive and negative consequences resulting from students’ assuming or not assuming their responsibilities are designed to be constructive and realistic in terms of student action.

    ORGANIZATIONS AND ACTIVITIES

    Student

    At Bolles, extracurricular activities should enrich students' lives by giving them opportunities to pursue or develop new interests, skills, and friends. In many cases, these activities supplement the academic program.

    1. Government
    Student Government at Bolles consists of an Upper School Student Council and the Honor Council. Student Council representatives are elected semi-annually. Each boarding campus also elects representatives to Student Council. Class presidents are elected annually. Students electing to run for school office must have their advisor and the Deans' Office sign their candidacy petition indicating their support for the student. Students whose disciplinary records are inappropriate may be disqualified from serving as class officers.

    Student Government Constitution

    2. Societies
    a. National Honor Society
    The Alpha Society is a chapter of the National Honor Society. It is made up of students in the upper two classes who have attained distinction in scholarship, leadership, service, and character. A Faculty Selection Committee appoints members. Once appointed, a member is expected to maintain high standards in order to continue as a member.

    Because this is one of the highest honors a student can achieve at Bolles, much is expected of its members. Each student, when signing the Alpha Society Constitution, promises to become identified with at least one worthy project which will contribute to the improvement of Bolles.

    b. Language Honor Societies
    Students are selected for membership in foreign language and other academic honor societies based on standards set by those national organizations. These may include grade point average and teacher recommendation. Specific questions regarding qualifications and selection process should be addressed with the World Languages department chair.

    3. Student Clubs
    Student Clubs at Bolles are student derived and student driven. They cannot be discriminatory. Clubs are chartered at the beginning of each semester and must meet specific requirements throughout the year. If interested, please see the Director of Student Activities for instructions on chartering a club. Each club, society, committee, class, and organization is required to have at least one faculty sponsor to attend each meeting and organization event. The role of that sponsor is to provide responsible guidance at the group’s meetings and in their selection and organization of activities. Student clubs fall into several categories:

    a. Community Service Clubs
    In keeping with the Bolles Values Statement, service to our community is an essential part of the students’ lives in the upper school. Through chartered service clubs such as Dreams Come True, Youth Against Cancer and ALS Club, and through individual initiatives, service opportunities are made available to every student.

    Community Connections is a special organization open to any student interested in becoming regularly involved with children from a local after-school day care center. At least two activities are planned each month. These activities may include athletics, arts and crafts or music activities, tutoring or recreation activities.

    Via an in-house program, students reporting their activities to their advisors will have an ongoing record of the agencies, dates, and hours worked throughout their Bolles career. Email notification to the advisor is sufficient. Should a student have a long-term association with an agency totaling over 20 hours, a written statement from that agency detailing the student’s participation should be submitted.

    All freshmen will participate in a service experience called Make a Difference Day. They will be introduced to the practice of volunteering and to numerous local charities

    b. Academic Clubs
    Academic Clubs include foreign language clubs and other scholastically related organizations. French, Spanish, Japanese, Latin, Chinese Interest clubs are open to grades 9-12. There is a language requirement for membership. The aim of each club is to promote further interest in the language and culture. Participation in local and state language meetings, conferences, and competitions is encouraged. Some school service projects are undertaken. Middle school Latin students may also participate. Additionally, there may be math, science and/or English related clubs interested students may join.

    c. Special Interest Clubs
    The number and kinds of interest clubs vary from year to year. Some of the interest clubs currently chartered include The Bolles Cooking Club, the Free and Equal Club, Young Democrats and Young Republicans.

    4. School Organizations
    There are a select number of school organizations that compete, require applications and/or make selections. They are the responsibility of the faculty member in charge but can have students in leadership positions as well. Examples of these from recent years include the Debate Club, Mu Alpha Theta (a math competition organization), Junior Mentors, Model UN Team, J.E.T.S. (Junior Engineering Technical Society), Consumer Counsel and Brain Brawl. Many of these groups provide tremendous development of leadership skills.

    5. Committees
    Throughout the year various student committees are created to organize school spirit events such as Homecoming, plan social gatherings like dances, and develop student run programs for underclassmen such as Girls’ Night In or Pen Pals. Students are encouraged to join these groups to help develop leadership in themselves and to better the school as a whole.

    6. Community Service/Leadership Opportunities
    Through involvement in the aforementioned organizations, clubs, societies and committees students are exposed to a wide range of leadership opportunities and development.

    There are additional leadership groups that are run by outside entities that solicit students nominated by the school. These include but are not limited to Youth Leadership Jacksonville, the Hugh O’Brian Youth Leadership Foundation, Chain Reaction Youth Leadership Council for the March of Dimes and the Community Pedscare Teen Advisory Board. Students should speak to their advisor if they have an interest in these types of groups.

    7. Publications
    Bolles student publications include a yearbook, Turris, a newspaper, The Bugle, and a literary magazine, Perspective. Students produce each publication with the assistance of a faculty advisor.

    Any student may apply to be a staff member of The Bugle, Turris, or Perspective by contacting the editors or advisors. Publications generally meet daily as an elective course offering.

    Parent Association

    The Bolles School Parent Association offers parents the opportunity to become involved in the life of the School. Parent volunteers on our four campuses work together to coordinate school-wide events and projects, and also to plan and produce events on individual campuses.

    Association dues assessed each year support the numerous activities that the Parent Association sponsors, such as Grandparent Days, Faculty/Staff Appreciation Days, new parent activities, academic grants, parent education programs, grounds improvements, etc. on all campuses. In addition, parents raise funds for the School through the Parent Fund and the Tuition Drawing.

    Parent involvement is essential to the continued success and growth of the School, and parents are encouraged to actively participate in the Parent Association. For more information about the Parent Association and opportunities to volunteer, click on Parents in the website header, or call the Parent Association hotline at (904) 256-5045.

    OTHER IMPORTANT INFORMATION AND POLICIES

    Payment of Tuition and Fees

    The School strives to provide the highest quality education while maintaining affordable fees. We depend on the timely payment of tuition and registration fees to cover our obligations. Enrolling your child requires a financial commitment much like any other major purchase. Please make school tuition a budget priority. Failure to make tuition/fee payments by the contractual dates may result in a child being removed from school or not being allowed to take examinations. Transcripts and student records cannot be forwarded to another school if there is an outstanding balance in his/her account, or if there are other outstanding debts.

    Student Records and Information

    Requests for student records and transcripts must be directed in writing to the School Office. The School reserves the right to withhold student transcripts and records for non-payment of tuition or fees.

    The School makes reasonable efforts to ensure that both natural parents (or legal guardians) receive substantially the same information (transcripts, records, appointments, etc.). The School must rely upon the correctness and completeness of parental information when the student is enrolled. In situations of divorced or separated parents, if one parent believes that the other parent is not entitled to receive certain information, the parent wishing to restrict information provided by the School must provide the School with a court order that is still in effect that specifically restricts the other parent from receiving such information.

    Students who reach 18 years of age while enrolled in the School are bound by all student and parent obligations in this Handbook. Student’s continued enrollment after reaching 18 years of age evidences the student’s agreement with this requirement. In addition, even after the student turns 18 the School will continue to share all health/medical, disciplinary, grades, progress reports, and other information with the student’s parents/legal guardians throughout student’s enrollment at the School. Should a student have a concern about particular information being shared with his/her parents/legal guardians, the student should consult with Head of Upper School.

    Communications

    The Bolles Office of Communications utilizes weekly global emails to communicate news, events and activities of the School. This allows the School to present information to constituents from a single source with consistent timing and frequency. Global emails are distributed on Tuesdays (unless a holiday changes the schedule, or there is an emergency notice), and include important information in regard to our students’ activities and news from the School. We make every effort to market all school events and opportunities via email, including: calls for volunteers to manage the PA Farmers Market; After School Advantage program notices; information on Bolles Camps; and various School fundraisers.

    As such, School leaders must insist our constituents not use other means of distribution for messaging, including via Monday folders in the lower schools, fliers and other printed materials. When appropriate, additional marketing of an event or activity is done through mailings, the School website, social media, print ads, news releases and/or the School marquees. In addition, only Bolles events and news is promoted unless it is a community service activity which is placed under “Building A Force of Goodness” tagline and posted to the website. No outside company names are distributed.

    If you are not receiving these emails, or have an address or email change, please email Framptonj@Bolles.org so we can update our records and ensure the correct email address is in our system. Or check the spam folder in your email files and ensure Bolles is noted as a preferred sender.

    EPA Notification

    As required by the U. S. Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) dated October 30, 1987 (40 CFR Part 763, Subpart E), The Bolles School retained a consultant to perform inspections of our buildings for asbestos-containing building material. Section 763.93 (g)(4) of the AHERA regulations requires us to notify you annually of the availability of our asbestos management plan for your review. The inspection findings and an asbestos management plan are on file, and available for your review, in our operations office.

    Section 763.92(b) of the AHERA regulations requires us to perform periodic surveillances of the asbestos material every six months. Asbestos inspectors perform these surveillances and an accredited management planner reviews the results of the surveillances every three years. No significant changes in the asbestos material were noted during the most recent surveillance of our school.

    Asbestos presents a health hazard only when fibers become airborne and are inhaled. The mere presence of asbestos material does not present a health hazard. The Bolles School has significantly reduced asbestos material, and where it does exist it is fully encapsulated. The asbestos material meets all AHERA safety standards and we will continue to manage and or remove the material in place, as recommended by the accredited management planner.